VN 2017/23 (P) - Resource Management Officer (MHD) (P2) - Nairobi, Kenya

Position Title Resource Management Officer (MHD)

Duty Station :Nairobi, Kenya Classification Professional Staff, Grade P2

Type of Appointment : Fixed term, one year with possibility of extension Estimated Start Date :As soon as possible

Closing Date : 01 February 2017

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Congo, Cabo

Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia,

Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya,

Montenegro, Marshall Islands, Mongolia, Mauritania, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Trinidad and Tobago, United Republic of Tanzania, Holy See, Saint Vincent and the Grenadines, Venezuela

(Bolivarian Republic of), Vanuatu, Samoa

Context:

Under the overall supervision of the Head of IOM Kenya Country Office in Nairobi, direct supervision of the Regional Migration Health Assessment Coordinator (RMHAC) for Africa and the technical supervision of the Senior Resource Management Officer (SRMO) of IOM Kenya, the successful candidate will provide administrative support and guidance on programme management and oversight on resources management for IOM Migration Health Division (MHD) in Kenya and Sub-Saharan Africa.

Core Functions / Responsibilities:

1. Assist the RMHAC in the management of administrative, financial, budgetary, procurement and logistics aspects of all migration health assessment projects in Kenya and Sub-Saharan Africa in coordination with concerned mission resource management and other support staff. 2. Monitor the financial status of all migration health assessment activities and projects in Kenya and the region, and regularly report on the same to the RMHAC and SRMO. Evaluate regular financial reports and take action to resolve anomalies and unusual trends in coordination with concerned missions resource management staff, and as guided by the SRMO, RMHAC and the Head of Global Health Programme Monitoring and Admin-Finance in MHD Headquarters (HQs). Page 1 / 43. Prepare, revise budgets and PRISM project structures for on-going and new migration health assessment projects. Analyze variances between budget and actual expenditures of MHD Kenya and the region. Review and consolidate new/supplemental/revised budgets, narrative, service fees and reports for MHD Kenya and Africa prior to submission to MHD HQs. 4. Respond timely to ad hoc requests for information, statistics, cost estimates and budgets. Determine, harmonize, review and establish, through cost-benefit analysis, the sustainable service fees for all migration health, laboratory and radiology services to be charged to resettlement partners and migrants for on-going and new migration health assessment projects in Kenya and in the region in coordination with concerned missions in Africa and MHD HQs. 5. Oversee and supervise the smooth functioning of the Migration Health Resource

Management support staff, including: compliance with IOM general instructions on areas of administrative, finance, mobile mission logistics, procurement and security; verification and certification of service provider invoices; preparation and submission of donor invoices; coordination and follow up of procurement requests; provision of WBS for MHD staff and office cost allocation; use of external health service providers, medical suppliers and medical escorts; oversee and upkeep of the MHD conference room.

6. Review agreements and contracts with various service providers, medical suppliers and health partners in coordination with MHD HQs, LEG, IOM Kenya and/or concerned missions in Sub-Saharan Africa.

7. Review existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness.

8. Review migration health promotion and emergency project proposal budgets in coordination with the Migration Health Officials and SRMO in IOM Kenya.

9. Consult and coordinate closely with the Head, Global Health Programme Monitoring and Admin-Finance Section in MHD HQs and MHD PAF (Health Programme Monitoring and Admin-Finance Support Section) staff based in Manila (Global) Administrative Centre (MAC) on migration health financial and administrative issues.

10. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Accounting, Finance, Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or • University degree in the above fields with four years of relevant professional experience. • Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

• Experience in financial management, accounting and budgeting;

• Experience in preparing reports, budgets, invoices, statistics and coordinate administrative activities;

• Knowledge of IOM’s regulations, policies and procedures;

• Knowledge of IOM accounting systems, software and procedures;

• Knowledge of IPSAS and SAP (PRISM) highly desirable;

• Previous experience in refugee and migration assistance, particularly with the USRAP and/or Page 2 / 4Global Health Assessment Projects required.

Languages

Fluency in English is required.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms; • Client Orientation – works effectively well with client and stakeholders; • Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience; • Creativity and Initiative – actively seeks new ways of improving programmes or services; • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions; • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 01 February 2017 at the latest, referring to this advertisement. For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

Page 3 / 4From 19.01.2017 to 01.02.2017

Requisition: VN 2017/23 (P) - Resource Management Officer (MHD) (P2) - Nairobi, Kenya (54942542) Released

Posting: Posting NC54942549 (54942549) Released

Page 4 / 4