Procurement Assistant (GS-5), Yangon, Myanmar

Vacancy position for Procurement Assistant (GS-5) for Myanmar Nationals only. If you have the qualifications and relevant experiences, apply now!

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

Purpose of the Position

Under the guidance and supervision of the Supply Officer, the Procurement Assistant identifies new suppliers and contractors, prepares requests for proposals, quotations and bids, CRC submissions for all kinds of goods and services, obtains quotations from local vendors, monitors status of payments, maintains procurement related records and prepares monitoring reports for vendor performance and key commodities including pricing trends. The Procurement Assistant also promotes a client, quality and results-oriented approach in the Unit.

Key Expected Results

 Implementation of operational strategies
 Support to procurement processes
 Implementation of sourcing strategy
 Support to knowledge building and knowledge sharing

Key Accountabilities and Duties & Tasks

1. Ensures implementation of operational strategies focusing on achievement of the following results:

 Full compliance of procurement activities with UNICEF rules, regulations, policies and strategies;
 Provision of inputs to the CO Procurement business processes mapping and elaboration of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management.

2. Supports procurement processes for operations and programme sections focusing on achievement of the following results:

 Assistance to programme section in supply plan preparation for local procurement of supplies/services, review of specifications or TORs of all requisitions for clarity, adequacy, completeness and accuracy and obtains additional information considered necessary to invite proposal/quotations/bids;
 Preparation of supply action plans to ensure the timely delivery of supplies to designated locations/recipients;
 Drafting the invitations to quotes, bids or proposal including all applicable terms and conditions for timely issuance by supervisor, preparing the summary of bids including tabulations, drafts CRC submissions and all procurement/services related correspondence with suppliers/contractors;
 Coordination of CRC meetings by arranging for suitable date and rooms, and by preparing and distributing files containing the cases to be presented;
 Preparation of purchase orders and contracts in the system, vendor registration, maintenance of the filing system in the procurement Unit;
 Receiving supplier's invoices, verifications for accuracy of attachments and forwards to programme sections for processing payments, coordinates with supervisor for timely payments and submit monthly forecast to finance section all supply/contract related payments;
 Maintaining manual and automated procurement files and records; provisions of purchase information to receiving and inventory staff; maintaining procurement supply and vendor reference library.

3. Contributes to implementation of sourcing strategy focusing on achievement of the following result:

 Assistance to supervisor in identification and pre-qualification of new suppliers/ contractors/vendors, complies proper records of all local suppliers/contractors/vendors and prepares periodic performance reports with respect to compliance and meeting desired delivery schedules and quality;

4. Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

 Provision of guidance to programme colleagues on availability of local commodities, specifications and price estimates and maintaining an up-to-date database of suppliers, commodities and price trend. Undertaking field travel together with programme colleagues as part of joint end-use monitoring of supplies;
 Participation in the training for the operations/ programme staff on Procurement.
 Sound contribution to knowledge networks and communities of practice.

Qualifications of Successful Candidate

Education:

University Degree in Business or Public Administration or the procurement field would be desirable. Completion of Secondary Education required.

Experience: 5 years of relevant administrative experience.

Direct procurement experience would be an advantage.

Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of automated procurement systems, experience in handling of web based management systems.

Knowledge of international procurements would be an asset, but it is not a requirement.

Language Requirements

Fluency in the UN and national language of the duty station

Competencies of Successful Candidate

Core Values

• Commitment
• Diversity and Inclusion
• Integrity

Core competencies

• Communication
• Working with People
• Drive for Results

Functional Competencies

 Analyzing
 Planning and Organizing
 Following Instructions and Procedures
 Learning & Researching 

To view our competency framework, please click here. 

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.