HR & Administration Assistant (part-time)

In 2003, , DRC became one of the first organisations to provide humanitarian assistance in the country. Today, DRC continues to provide humanitarian assistance to the most vulnerable displacement-affected families, including IDPs, returnees, and host communities in Basra, Baqubah, Jalawla, Gatoon, Baghdad, Muqdadiya, Balad, Aziz Balad, Samarra, Mosul, Duhok, Tel Afar, Baa’j, Sinjar, and Erbil.

Find more about DRC operations in Iraq here: Iraq | DRC Danish Refugee Council

Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified [catcher/appetizer: use active 'we/you' language to reduce the distance between us as an organisation and the candidate]

About the job

Under the supervision of the Support Services Team Leader, HR and Admin assistant is responsible for assisting in daily HR and Admin operations. Your main duties and responsibilities will be:

Human Resources

• Filing of employee records as per legal and internal requirements
• Develop and manage relevant HR & Admin trackers - including leave, recruitment, learning and staff location
• Support with administrative tasks related to recruitments, including posting of vacancies and coordination with candidates
• Support with practical tasks related to staff onboarding and off-boarding, including coordination with the Supply Chain unit
• Support with basic tasks related to payroll, social security, and insurance.
• Responsible for ensuring that employees have valid ID cards at all times.
• Follow up with Basra DRC staff medical claims. 1rt of raise claims

Administration

• Perform administrative task related to document management, including printing, coordinating signatures, scanning, and archiving
• Book hotels and flights for DRC staff
• Coordinate practicalities related to events, meetings, and trainings.
• Monitor the stock level of office supplies and stationery and prepare replenishment orders with Dynamic PR raise Responsibly.
• Handle DRC Guesthouse management including occupation planner, supplies, and maintenance.
• Responsible of Dynamic PR for hotel accommodation for Staff and follow up with finance Department.

About you

To be successful in this role we expect you to have at least 1 - 2 years of relevant experience. Moreover, we also expect the following:

To be successful in this role we expect you to be quality-focused, organized, and able to use technology in a smart way to facilitate your work. You take pride in offering top-notch service to colleagues and external stakeholders, and you love working in an international, dynamic, and fast-changing environment. Moreover, we expect the following:

• Minimum 2 year of relevant work in a similar job
• Knowledge of local (labour) laws and regulations

Education: 

• Diploma in Business Administration or related area university degree or similar education

Languages:

• Fluency in English and Arabic
• Ability to deal with emergency

Key stakeholders: 

• External: Suppliers, landlords, repairs,
• Internal: Programme, Finance, HR

In this position, you are expected to demonstrate DRC’ five core competencies: 

Striving for excellence: You focus on reaching results while ensuring an efficient process. 

Collaborating: You involve relevant parties and encourage feedback. 

Taking the lead: You take ownership and initiative while aiming for innovation. 

Communicating: You listen and speak effectively and honestly. 

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

WE OFFER

• Contract Length: 2 months with extension based on funding availability and performance satisfaction
• Salary Band: I (Non-management)
• Start Date: 2 June 2024
• Comprehensive health insurance for staff, spouse, and up to two children under 18.
• Personal Accident insurance coverage in the event of work-related accidents during working hours.
• Psychosocial support for staff and family members.
• Learning & Development opportunities for professional growth.
   

Salary and conditions will be in accordance with the Danish Refugee Council’s Terms of Employment for National Staff. Please refer to drc.ngo under Vacancies.

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Closing date for applications: 20 May 2024

For further information about the Danish Refugee Council, please consult our website drc.ngo.