Associate Emergency Capacity Development Officer (N)

H (no hardship)FamilyFamily NOBNational Professional Officer

Reason

Regular > Regular AssignmentNo2024-05-01May 13, 2024

Associate Emergency Capacity Development Officer

Organizational Setting and Work Relationships

The position of Associate Emergency Capacity Development Officer is in the Emergency Policy and Capacity Development Section (EPCDS), led by the Chief of Section (P5) and under the overall supervision of the Director of the Division of Emergency, Security and Supply (DESS).

DESS is responsible to develop and coordinate UNHCR’s policies, procedures and tools for emergency preparedness and emergency response. Such policies and procedures are integrated among various divisions responsible for protection, risk management, data, technical support, resource allocation, supply, human resources, monitoring, and evaluation, among others, and contribute to emergency management. Overall, these policies and procedures provide strategic direction support and oversight to regional bureaux and country offices.

EPCDS focuses on policy development and analysis, strategic planning and emergency preparedness and response capacity development in DESS. The Associate Emergency Capacity Development Officer will ensure consistency of application of UNHCR's policies in the area of emergency preparedness and response and that these are built-in in all emergency learning programmes and materials. The incumbent will have crucial responsibilities in designing, organizing, and delivering the Workshop on Emergency Management (WEM), the Senior Emergency Leadership Program (SELP), and the Situation Emergency Training (SET), which are the key products of the section. The incumbent will also be responsible for maintaining the Emergency Handbook, UNHCR’s humanitarian emergency response guide up-to-date and coherent. The incumbent will help to design and plan the delivery of additional UNHCR’s emergency capacity development activities, like the workshops linked to the Africa e-centre, the Emergency Training on Leadership Program (ETLP), among others.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

• Support the section in the development of emergency materials and tools for the UNHCR Emergency Handbook and the capacity development events, in coordination with relevant divisions, reflecting global developments influencing UNHCR’s work in emergencies.

• Cooperate with the EPCDS team in designing, organizing, and delivering the flagship capacity development activities of DESS, namely the Workshop on Emergency Management (WEM), the Senior Emergency Leadership Program (SELP), and the Situation Emergency Training (SET).

• Support the design, organization and delivery of the workshops of the Africa e-centre and the Emergency Training on Leadership Program (ETLP).

• Manage the updates and ensure the proper functioning of the UNHCR Emergency Handbook.

• Design and ensure correct usage of the online learning toolbox for emergencies, the Basic Learning Package (BLP).

• Drive initiatives that can extend UNHCR's influence in emergency response policies and capacity building.

• Implement the vision and workplan for UNHCR's emergency learning and capacity-building in emergency preparedness and response considering the inter-agency context, in coordination with the section.

• Support the development of emergency learning strategies in consultation with bureaux/country operations’ assessment of learning needs.

• Analyse and evaluate the performance and impact of the emergency learning activities.

• Ensure the effective utilization of resources and timely budgetary adjustments in close coordination with the Resource Management Unit and other colleagues within DESS.

• Support the Chief of Section on emergency policy developments and tools, outside and internal to UNHCR, with a potential impact on UNHCR's expectations in terms of emergency response capacity building.

• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision-making is risk-based in the functional area of work. Raise risks, issues and concerns to a supervisor or to a relevant functional colleague(s).

• Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level

For P2/NOB - 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree

Field(s) of Education

Law;       Social Science;    Political Science;

International Relations;                or other relevant field.

Certificates and/or Licenses

Evaluation Training;          

HCR Trainer and Facilitation Development Program;

Psychological First Aid

(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Essential

Experience in and good understanding of current operational context in which UNHCR emergency operations are implemented. Experience in inter-agency processes and coordination structures and mechanisms.

Desirable

First-hand experience and solid knowledge of UNHCR’s emergency policies and guidelines, programmes and humanitarian operations in a variety of geographical locations. Knowledge of UNHCR Emergency Handbook. Experience with Workday Learning, Articulate 360. Familiarity with UNHCR learning programmes including the Workshop on Emergency Management. Experience in capacity building and learning programme delivery.

Functional Skills

ED-Education in Emergencies Response

ED-Quality assurance, development & management of education innovations and technology

EM-Emergency Training

SO-Critical Thinking and Problem Solving

SO-Interpersonal Skills

TR-Training and capacity building of personnel

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

Competency Requirements

All jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.

Core Competencies

Accountability

Communication

Organizational Awareness

Teamwork & Collaboration

Commitment to Continuous Learning

Client & Result Orientation

Managerial Competencies

Empowering and Building Trust

Judgement and Decision Making

Managing Resources

Managing Performance

Cross-Functional Competencies

Analytical Thinking

Planning and Organizing

Stakeholder Management

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

The Associate Emergency Capacity Development Officer has solid project management and drafting skills and has experience in coordinating projects focusing on learning and facilitating workshops and trainings. She/he has a good understanding of the current operational context in which UNHCR emergency operations are implemented and an excellent knowledge of content and use of the UNHCR Emergency Handbook. She/he ensures that learning material is constantly updated and new material developed. This requires familiarity with different learning methodologies and modes of delivery, online and in person, self-learning, workshops and simulations. Knowledge of and experience in emergency operations and Safety and Security is an asset. The position requires both skills in content work as well as in planning and organizing. Excellent time management, ability to structured work, paying attention to details while not losing oversight of the complex learning content and required logistics as well as proactiveness are indispensable. The incumbent will be involved in coordination and liaison with external service providers, UNHCR Divisions, the GLDC, country and regional bureaus, training hosting countries and participants, which requires a positive and friendly personality which gets things done and has excellent verbal and written communication skills.  The position requires regular missions to training venues. She/he will be required to facilitate training sessions.

Additional information:
Candidates must be nationals of Hungary, and be legally present in Hungary at the time of application, recruitment and hire.

Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to proof of vaccination against Covid-19

Remuneration:
In case of appointment, a competitive compensation and benefits package is offered.

Benefits:
Annual leave: UNHCR staff members holding a temporary appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year).

Pension system: Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).

Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.

Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).English

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Operational context

Occupational Safety and Health Considerations:

To view occupational health and safety considerations for this duty station, please visit this link: https://wwwnc.cdc.gov/travel

Nature of Position:

The position of Associate Emergency Capacity Development Officer (NOB) is located in Budapest, Hungary, in the Emergency Policy and Capacity Development Section (EPCDS), led by the Chief of Section, P5, and under the overall supervision of the Division of Emergency, Security and Supply (DESS) Director.

DESS is responsible to develop and coordinate UNHCR’s policies, procedures and tools for emergency preparedness and emergency response and develop, update and maintain the main UNHCR tool for Emergency settings, the UNHCR Emergency Handbook. Such tools, policies and procedures are integrated among various Divisions including for Protection, Risk Management, Data, Technical Support, Resource Allocation, Supply, Human Resources, monitoring, and evaluation, among others, and contribute to emergency management. Overall, these policies and procedures provide strategic direction support and oversight to regional Bureaux and country offices.

EPCDS focuses on policy development and analysis, strategic planning and emergency preparedness and response capacity development in DESS. The Associate Emergency Capacity Development Officer will ensure consistency of application of UNHCR's policies in the area of emergency preparedness and response and that these are built-in in all emergency learning programmes and materials. The incumbent will also be responsible for maintaining the Emergency Handbook, UNHCR’s humanitarian emergency response guide, up-to-date and coherent. The incumbent will help to design and plan the delivery of UNHCR’s emergency capacity development activities, such as the Workshop on Emergency Management (WEM), among others.

Living and Working Conditions:

The position is based in HQs in Budapest which is the capital of Hungary where adequate infrastructure, health, education, banking and recreational facilities are easily accessible. Budapest is H category Duty Station. There are no specific security concerns not withstanding incidental events. Personal security is generally not an issue. However, staff members should be cautious and take responsibility for their own personal and residential security.

Additional Qualifications

Skills

ED-Education in Emergencies Response, ED-Quality assurance, development & management of education innovations and technology, EM-Emergency Training, SO-Critical Thinking and problem solving, SO-Interpersonal skills, TR-Training and capacity building of personnelBachelor of Arts (BA): International Relations, Bachelor of Arts (BA): Law, Bachelor of Arts (BA): Political Science, Bachelor of Arts (BA): Social Science

Certifications

Evaluation Training - Other, HCR Trainer and Facilitation Development Program - UNHCR, Psychological First Aid - Other

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Managing performance, Managing resource, Organizational awareness, Planning & organizing, Stakeholder management, Teamwork & collaboration

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Compendium

Additional Information

This position doesn't require a functional clearance