Administration Associate- G6- Faizabad

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

JOB DETAILS

Job Title: Administration Associate
Grade: G6
Type of contract: Fixed Term
Duration: 12 Months (Extendable)
Duty Station: Faizabad
Vacancy Number: 832679
Date of Publication: 24 April 2024
Deadline of Application: 08 May 2024
 

This vacancy announcement is for Afghan nationals only and WFP encourages especially Afghan females and Afghans with disabilities to apply.

ABOUT WFP

The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.

ORGANIZATIONAL CONTEXT

The hunger crisis in Afghanistan is unfolding at a rapid pace, with 15 million of population now facing acute food insecurity. Work opportunities are shrinking, with most households now reporting just one day of work per week. This comes on top of the worst drought in years, which is especially concerning for the 85 percent of the population who rely on agriculture for livelihoods. Preventing and mitigating a drastic increase in hunger and malnutrition is the aim of WFP in Afghanistan which can only be achieved through the scaled up and sustained complementary food security and nutrition interventions, combined with a scale-up of resilience interventions to safeguard gains. WFP has embarked on a significant month on month scale-up of its crisis response and resilience programmes across the country, ensuring that the programme is delivered at the right scale and time, targeted to the right areas. WFP is also actively following up on evolving trends to pre-empt hotspots, while guaranteeing quality and maximum impact of the programme through the monitoring of these hotspots to be able to support continued donor advocacy.

JOB PURPOSE

To coordinate and provide high quality, client-focused and value-for-money oriented administration services. A university degree in Business/Public Administration, Engineering, or other relevant field relating to office management and administration is an advantage. 

KEY ACCOUNTABILITIES (not all-inclusive)

a)  Implementation of AFAC Policy 2021

• Enhance the capacity of the first lines of  risk management to counter fraud and corruption through introduction of corporate tools, guidance, and training.
• Provide practical, well-informed advice to support  implementation of  the AFAC Policy.
• Regularly monitor AFAC metrics, indicators and red flags and update CO management.
• Analyze evidence from various streams in the CO to identify emerging fraud and corruption risks and trends and engage with stakeholders in country and the AFAC specialist in the RB to identify mitigating actions.
• Facilitate fraud and corruption risk discussions in the country office within the framework of the fraud risk assessment guide.
• Identify key risks and mitigating factors of potential development and humanitarian interventions. 
• Ensure compliance with sanctions regimes and policies on Anti Money laundering/Combating Terrorist Financing.
• Design and undertake quantitative, qualitative, mixed methods or experiential research design approaches, as appropriate, to support evidence-based responses to key risk areas faced by the WFP in Afghanistan; notably in the areas of fraud/corruption, money laundering and terrorist financing.
• Design, develop and introduce frameworks in support of evidence-based and contextualized best practice for the WFP in managing specific fraud/corruption and risk areas.

b.)  Due Diligence and  Investigation Support

• Conduct desk review of documents, including partners capacity assessment, partners profile and other relevant documents and documentary evidence of the key personnel and decision-making body  in support of the due diligence to make specific recommendations to the WFP operations in Afghanistan.
• Liaise with investigation bodies by availing information resulting from risk analysis and assessments.  While the AFAC FP will not conduct an investigation,   she or he may advise on prima facie fact finding, reviews of allegations of fraud and corruption in support of the in-take and investigations by the investigation bodies.
• Review cases of suspected malpractice brought to the attention of RMU and any other problems with the programme implementation, including assessing fraud and corruption risks. 
   

STANDARD MINIMUM QUALIFICATIONS

Education: 

• Completion of secondary school education. 

Higher education in lieu of work experience

Relevant, completed university degrees may be considered in lieu of experience with the following conversions: 

• Completed Master’s degree: Equal to 1 year of work experience.
• Completed Bachelor’s degree: Equal to 2 year’s work experience.
• For female applicants, 1 or 2 years’ experience may be granted for partly completed studies prior to 2022. 

Minimum Work Experience:

• At least 6 years of progressive relevant work experience out of which at least 3 years in administration.

Desirable Work Experience:

• Has led or supervised mid size teams
• Has demonstrated a sound understanding of administrative operating standards and awareness of international humanitarian development issues through day to day work.
• Has experience in monitoring staffing and resource usage trends and identifying potential issues.
• Has provided ad-hoc guidance to new staff members.

Knowledge and Skills:

• Ability to develop and maintain effective work relationships with different internal and external stakeholders.  

Language: 

• Ability to write and speak in English, as well as Pashto and Dari

HOW TO APPLY

To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings).Only short-listed candidates will be contacted.

We want to ensure the recruitment process is fully accessible. Please contact us at afg.hrrecruitment@wfp.org to advise us of any accessibility needs you may have.

WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.