Business Support Assistant SSA, L3

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, Color, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change. Food assistance extends well beyond the traditional view of “food aid” as transfers of food commodities to hungry people.
It seeks not only to save lives and protect livelihoods in the short term, but also to combat the root causes of hunger in the medium and long term for a world with zero hunger.
 

WHY WORK AT WFP?

SAVING & CHANGING LIVES ❤ 
Make a difference, and the world will notice. 
We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future. 
GLOBAL COMMUNITY 🌍 
Build bridges that unite people across the world. 
Being part of a global, diverse, and multicultural community like WFP, will continuously expose you to new ideas and perspectives. 
How we deliver our mission in a deep respect for personal and cultural differences and close collaboration between every member of our global team, will certainly enrich your experience and knowledge on so many levels.  
UNLIMITED POSSIBILITIES 💡 
Unlock possibilities you never thought you'd find. 
WFP goes anywhere it is needed and does whatever it takes to get the job done. 
LIFE-CHANGING EXPERIENCE ⭐ 
Reach beyond yourself and discover your true potential. 
WFP offers the kind of life-changing experiences you’re unlikely to find in many other organizations. 
Join us to make a difference. 
Watch this video to learn more about WFP; the 2020 NOBEL PEACE PRIZE LAUREATE!! 
Link: https://www.linkedin.com/posts/world-food-programme_thankyou-nobelpeaceprize-activity-6721012515532234752-RRa6/ 

WHAT DO WE OFFER?

Unique experience:-

You will learn about WFP and its culture through real-life work experience, a field visit to one of the WFP sites in Egypt and exposure to various job roles. We will provide you with relevant soft skills on-the-job training and feedback to kick-start your professional career. Through this experience, you will develop new skills and make new connections that very well might provide professional references for you someday. 

Clear responsibilities as of day 1:- 

You will have clear job responsibilities and live the experience of being a WFP employee. 

Continuous mentoring and coaching:- 

You will work with professional teams and receive formal training and ongoing coaching. 

Networking opportunities:- 

You will get to enrich your skills and work with people from 30+ nationalities. 

ORGANIZATIONAL CONTEXT

Job holders typically provide administrative support to team(s) and/or support a specific business stream, and report to the relevant Associate. At this level, work is carried out under close supervision or immediately available assistance. Job holders are expected to produce organised and accurate work.

2 positions are requested, one to support the Social Protection Unit and the other position is to support the Climate Change & Resilience unit.

JOB PURPOSE

To deliver a range of routine business support tasks, to ensure that staff are effectively supported.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Collect, sort and disseminate correspondence, reports and other material to meet the required demands of staff to time standards.
2. Respond to routine queries received and escalate where appropriate, to provide a timely and accurate service to clients.
3. Proofread written documents, such as standard reports and correspondence, to contribute to the accuracy of written information developed by staff.
4. Provide a set of standard business support activities, where required, to contribute to the effective functioning of business operations.
5. Make travel arrangements and support events, etc., to support staff to work effectively.
6. Support the maintenance of office files, documents, and records in accordance with established systems and processes so that information is current and readily available for staff.
7. Undertake standard data entry tasks in accordance with defined systems, to ensure information is organized and readily available for the business team.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education or a bachelor's degree in Business Administration, Economics, Political Science, Social Studies or any other related field.
Experience: Three or more years of experience in general administrative work.
Knowledge & Skills:
• Ability to use standard office equipment such as photocopiers and scanners.
• Knowledge of standardized business support work routines and methods.
• Knowledge of standard office software packages, e.g. Microsoft word.
• Uses tact and courtesy to give and receive information with a variety of individuals.
• Good attention to detail in order to identify data discrepancies.
• Ability to work to deadlines and follow clear instructions.

Language: Fluency in both oral and written communication in both English & Arabic.

TERMS AND CONDITIONS

TERMS AND CONDITIONS

DEADLINE FOR APPLICATIONS

Deadline for submitting applications is on Wednesday , May 08, 2024.

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WFP is committed to an accessible, inclusive recruitment process. Please contact us at global.inclusion@wfp.org to advise us of any disability-related reasonable accommodation or accessibility requests you may have. A member of the reasonable accommodation team will contact you to discuss your needs. This email is only to be used for any disability-related accessibility requirements, and not for sending the application itself. Due to the volume of applications, any applications or CVs sent through this email address will not be considered as a formal application and will not receive a reply from WFP. 

WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment.