Procurement Clerck
Algiers
- Organization: UNDP - United Nations Development Programme
- Location: Algiers
- Grade: Level not specified - Level not specified
-
Occupational Groups:
- Procurement
- Closing Date: Closed
UNDP is striving to ensure its procurement function and practices are an integral part of UNDP’s competitive advantage as a development partner of choice. This requires placing more attention on strategically integrating procurement at the project design stage, stimulating innovation in specifications and technologies, and adopting more sustainable production and consumption practices that align with UNDPs sustainable development goals. Sustainable procurement means making sure products, services, and purchases are as sustainable as possible with the lowest environmental impact and most positive social results. In implementing UNDP strategic procurement priorities, Country offices will strive to use flexible methods for high-value/low-risk and timely delivery that meet the needs of its clients and key stakeholders.
Under the guidance and supervision of the Operations Manager the Procurement Clerk supports procurement services in the Country Office ensuring high quality and accuracy of work. S/he promotes a client-focused, quality, and results-oriented approach in the Unit.
The Procurement Clerk works in close collaboration with Operations, Programme and project teams in the Country Office and UNDP HQ and vendors to exchange information and ensure consistent delivery of procurement services.
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
- Ensure full compliance of procurement activities with UNDP rules, regulations, policies and strategies.
2.) Support procurement processes for CO, projects, and other UN agencies.
Example of Duties:- Support preparation of RFQ, ITB or RFP documents, and receive quotations, bids or proposals.
- Follow up with requesting units on their procurement requisitions, ensuring that all requirements are met.
- Assist in prioritizing procurement requisitions in terms of urgency for appropriate action to be taken by Procurement Assistant.
- Track all procurement processes up to delivery, acceptance and payment.
- Follow up with requesting units on their procurement requisitions, ensuring that all requirements are met.
- Create vendors in e-procurement.
- Prepare routine correspondence and reports on procurement in accordance with CO SOP.
- Extract, input, copy, and file data from various sources.
- Maintain the filing system in the Procurement unit.
- Input information to the rosters of suppliers.
- Participate in procurement training for operations and project staff.
- Make sound contributions to knowledge networks and communities of practice.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization
Achieve Results
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
Think Innovatively
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
Learn Continuously
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
Adapt with Agility
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible. Act with Determination LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
Enable Diversity and Inclusion
LEVEL 1: Appreciates/respects differences, aware of unconscious bias, confronts discrimination
- Secondary education is required
- A university degree in Business Administration, Public Administration, Finance, Economics or equivalent will be given due consideration, but it is not a requirement.
- CIPS level 2 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.
- Minimum of 4 years (with high school diploma) or 1 year (with bachelor’s degree) of relevant progressively responsible administrative experience is required at the national and international level.
- Experience in the use of computers, office software (MS Word, Excel, etc), database packages, and web-based management systems such as ERP.
Language requirements
- Fluency in the UN language of the duty station is required
- Fluency in the national language of the duty station is required for local staff
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