Data Entry Assistant

Job details :

The Council of Europe Development Bank (CEB), established in 1956, is a multilateral development bank with a unique social mandate from its 43 member states. The CEB finances investment in social sectors, including education, health and affordable housing, with a focus on the needs of vulnerable people. Borrowers include governments, local and regional authorities, public and private banks, non-profit organisations and others. As a multilateral bank with a triple-A credit rating, the CEB funds itself on the international capital markets. It approves projects according to strict social, environmental and governance criteria, and provides technical assistance. In addition, the CEB receives funds from donors to complement its activities.
The Corporate Services Directorate (CS) delivers client-oriented, integrated services, to optimise the work environment and enable the CEB to deliver its mandate. As a business partner, CS supports a capable workforce that is digital and connected, in an adapted and safe working environment, and with efficient travel and visa services.
The Corporate Services Directorate is looking for a Data Entry Assistant to help the contract manager(s) keep their file management tools up to date and to help drafting documents based on templates. They will report to Budget & Contracts Manager and work closely with colleagues in the IT, Facility & Travel Management (FTM), Corporate Responsibility and ESG Reporting (CRE) and HR Divisions.

Main Responsibilities:
Perform various administrative tasks, including data entry, document management, and filing documentation and contracts.
Review data for accuracy and completeness.
Initial upgrade and review/cross-check and search for errors in listings from the contracts database
Creation of supplier files in the contract lifecycle database (Thémis), entry of key data and financial values for contracts in the database
Entry of simple information from the parties to contracts in the event of a large volume of contracts to be edited (following a call for tenders)
Saving contractual documents in the Enterprise Content Management (Cascade) in their various versions (from the first draft to the signed version); contracts, internal validations, crucial exchanges, etc.
Simple searches on societe.com or institutional sites
Checking price updates against standard indices (Syntec, etc.)


Qualifications:
Secondary level of education. A professional certification or diploma is a strong asset.

Professional background:
Successful experience in administrative assistance, including recording data and operations following specific procedures.
Excellent IT skills (Zoom or other video communications systems, document management system, etc.), proficiency in the use of standard office application tools (MS Office suite) with a focus on Word and Excel.
Good knowledge of PDF tools (Adobe, Kofax) for documents combination.
Familiarity with a project management tool such as Wrike would be a plus.
Solid numeracy skills
High degree of accuracy and attention to details.
Work with efficiency under short deadlines and multiple parallel activities.
Discretion and respect for confidentiality.

Language skills:
Excellent command of one of the two CEB official languages (English and French), both oral and written, and knowledge of the other, with a commitment to reach a good working level.

Core competencies:
Adaptability
Client Orientation
Communication
Innovation
Result Orientation
team Work

Nationality:
Citizen of one of the Bank’s Member States: Albania, Andorra, Belgium, Bosnia and Herzegovina, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Georgia, Germany, Greece, Hungary, Holy See, Iceland, Ireland, Italy, Kosovo, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Republic of Moldova, Montenegro, Netherlands, North Macedonia, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovak Republic, Slovenia, Spain, Sweden, Switzerland, Türkiye, Ukraine.

Location : 55, avenue Kléber 750116 PARIS