Finance Assistant

Bangkok

Organization: UNOPS - United Nations Office for Project Services
Location: Bangkok
Grade: Administrative support - LICA-4, Local Individual Contractors Agreement
Occupational Groups:
- Operations and Administrations
- Administrative support
- Banking and Finance
Closing Date: Closed

Job categories Administration, Finance

Vacancy code VA/2024/B0049/27899

Department/office MP, SSC, BSSC, Bangkok Shr Serv Centre

Duty station Bangkok, Thailand

Contract type Local ICA Support

Contract level LICA-4

Duration Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

Application period 11-Apr-2024 to 01-May-2024

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Summary of Key Functions:

1. Provide accounting and administrative support, focusing on achievement of the following results:

Assist within proper control of the supporting documents for bank and balance sheet reconciliation and financial reports.
Follow-up with field finance users, UN entities and financial institutes for information relating to payments and invoices.
Prepare routine correspondence, bank reconciliation report, following standard operating procedures.
Maintain the proper digital filing system for financial records and documents.
Assist field offices by performing monthly bank and investment reconciliations for all their accounts.
Assist with the preparation of monthly and quarterly reports for any unreconciled transactions at the bank level.
Monitor the prepaid and MasterCard transactions and, in case of any suspicious payments, promptly escalate to the supervisor.
Assist with prepaid and MasterCard monthly reconciliation and prepare the Bank to book reports for submission to HQ.
Flag any discrepancies with bank statements or the cash book, liaising with the Treasury team to rectify issues.
Assist with reconciliation of UN entities’ and financial institutes’ statements on a monthly basis and prepare the adjusting entries for gain and loss.
Help improve controls and systems to help capture financial information.
Assist BSSC by performing ad hoc administrative duties, as needed, to support the office operations.
Follow-up on all unreconciled items and provide regular update to supervisor.

Maintain and control the automatching rate to be at a high level.
Provide information for reports related to Bank Reconciliation as audit’s request.
Assist with monthly reconciliation for service clearance account and prepare the posting for an adjustment and direct charges.
Prepare the adjusting FX gain and loss for CITI World Link Payments.
Assist to reduce the number of unreconciled items for each period.

2. Ensure implementation of operational strategies and procedures, focusing on achievement of the following results:

Full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies.
Improvement the efficient reconciliation process through auto-matching by Kyriba system.
Facilitation the offices to the correct Internal Standard Operating Procedures in Finance for any particular issued unreconciled transactions.
Improvement the efficient reconciliation process for Service Clearance Account by corporation with UNDP.

3. Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:

Education:

Completion of Secondary education is required.
A Bachelor’s Degree or Master’s Degree, preferably in Finance, Accounting or related fields is desirable, and may substitute some of the required years of work experience.
Specialized training in finance is desirable.

Experience:

With a high school diploma, a minimum of 4 years of relevant accounting and financial experience is required.
Experience in the usage of computers and office software packages (G Suite) and knowledge of spreadsheet and database packages is desirable.
Experience in handling web-based management systems is desirable.

Language Requirements: