Supply Chain Management Senior Assistant, Multiple positions
Tashkent
- Organization: UNOPS - United Nations Office for Project Services
- Location: Tashkent
- Grade: Administrative support - LICA-5, Local Individual Contractors Agreement
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Occupational Groups:
- Administrative support
- Logistics
- Supply Chain
- Closing Date: Closed
Functional Responsibilities
Under the supervision of the Supply Chain Management Senior Associate, the Supply Chain Management Senior Assistant will be responsible for the following main duties:
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Maintain the monitoring tool for all contract management and logistics activities and keep it up-to-date at all times;
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Monitor the shipments under the assigned contracts and keep all relevant stakeholders updated about the orders’ status;
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Prepare and submit logistical plans for the receipt, customs clearance, storage, distribution and installation of the goods under the assigned contracts, as requested by the supervisor.
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Liaise and coordinate with suppliers, freight forwarders, and different government offices to ensure timely registration (where relevant) and efficient customs clearance processes for all imported goods.
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Check and ensure the correctness of shipping documents received from Suppliers in compliance with UNOPS and government requirements.
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Support the MoH/PMU with customs clearance and timely release of UNOPS imported supplies, materials, and equipment.
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Coordinate with customs clearance agent(s) to ensure safe and fast release and collection of the arriving goods from the relevant Customs terminal in Tashkent.
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Monitor the process of offloading of the arrived goods and prepare receiving and inspection reports
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Process entry and exit clearances for shipments arriving to MoH/UNOPS warehouse and/or being sent to various locations across Uzbekistan.
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Ensure all stored assets in UNOPS custody are securely kept, protected from weather conditions, well-organised, and properly accounted for.
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Liaise and coordinate with suppliers and end-users to ensure timely transportation of the equipment to designated locations and completion of installation and end-user training activities at final destinations.
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Receive, review, log and route all the invoices and documentation for the goods and services from suppliers and services providers, ensuring accuracy and completeness of documentation and timely submission for payment.
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Receive, review, log and route all incoming communication from suppliers, service providers, freight forwarders, government offices, beneficiaries and end-users and ensure timely follow-up actions from procurement team.
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Travel to regions within Uzbekistan to support project operations, as necessary.
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Perform any other tasks as assigned by the supervisor.
Monitoring and Progress Controls
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Clear description of measurable outputs, milestones, key performance indicators and/or reporting requirements which will enable performance monitoring.
Education/Experience/Language requirements
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A high school diploma or equivalent (secondary education)l is required.
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A first University Degree (Bachelor’s Degree or equivalent) in Business Administration, Public Administration, Logistics, or equivalent disciplines is desirable.
b. Work experience
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Minimum of five (5) years of relevant experience in logistic support services in national or international public or corporate organisations.
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Proficiency in computers and office software packages and experience in handling web-based management systems is required.
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Relevant experience working with the Uzbekistan Customs Authority is desirable
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Some experience in a Customs Broker Company is desirable.
c. Languages
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Working knowledge of English is required.
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Fluency in either Uzbek or Russian is required. Fluency in both is an asset.
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