Supply Assistant

Details

Mission and objectives

The United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA) was established by Security Council resolution 2100 of 25 April 2013 to support political processes in the country and to carry out a number of security-related tasks. The Mission has been asked to support the transitional authorities of Mali in the stabilization of the country and implementation of the transitional roadmap, focusing on major population centers and lines of communication, protecting civilians, human rights monitoring, the creation of conditions for the provision of humanitarian assistance and the return of displaced persons, the extension of State authority and the preparation of free, inclusive and peaceful elections. (http://www.un.org/en/peacekeeping/missions/minusma).

Context

The United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA) was established by Security Council resolution 2100 of 25 April 2013 to support political process in that country and carry out a number of security-related tasks. The Mission has been asked to support the transitional authorities of Mali in the stabilization of the country and implementation of the transitional roadmap, focusing on major population centers and lines of communication, protecting civilians, human rights monitoring, the creation of conditions for the provision of humanitarian assistance and the return to displaced persons, the extension of State authority and the preparation of free, inclusive and peaceful elections.

Task description

Under the direct supervision of Regional Supply Officer, the UN Volunteer will undertake the following tasks: - Accountable for United Nations Owned Equipment (UNOE) and all items in stock and in use; - Process the check procedures for staff upon Check-In and Check-Out (CICO) request; - Supervise the receiving, inspection and issuance of Supply items; Prepare and submit Cargo Movement Requests (CMRs) to MOVCON for transfers of materials from one location to another; Prepare cargo in line with convoy schedules. - Review approved requests for all commodities, and issue them in accordance with approved quantities, appropriate scales of issue, mission priorities and stock availability; All transfers and issues of items are done through UMOJA – the organization uses an ERP called UMOJA for the management of its inventory. - Supervise the receipt/deliveries of all stock from/to sectors and the accuracy of the delivery against database; Participate in Receipt and Inspection of items delivered by vendors. - Participate in preparation of Statement of Requirements (SOR), Statement of Works (SOW) and in Technical Evaluation of bids. - Maintain inventory accuracy for stock on hand through the assigned Storekeeper; Coordinate with Regional Technical Units (Engineering, Transport, and CITTS) representative and the Regional Administration Officers (RAOs) on materials requirements for new, ongoing and planned projects and activities. - Coordinate the conduct of cycle counts, bring any noted discrepancies to the attention of the Supervisor; - Establish and maintain appropriate warehouse facilities for commodities, control all items subject to storage expiration and assist operating a commodity disposal system in accordance with UN regulations; Ensure safe working environment in the warehouses. - Collect and collate, on a monthly basis, all documentations (e.g. delivery slips, R&I reports, invoices, CMRs, etc.) for onward submission to the MINUSMA Headquarters in Bamako for further processing.