Admin Intern

Hardship Level (not applicable for home-based)

A (least hardship)FamilyInternship2024-04-15April 4, 2024UNHCR, the UN Refugee Agency, is offering a full-time internship with the Administration Unit in Santo Domingo, Dominican Republic.

Established in December 1950, UNHCR is a global organization dedicated to saving lives, protecting rights and building a better future for asylum seekers, refugees, returnees, internally displaced communities and stateless people.

Every year, millions of men, women and children are forced to flee their homes to escape conflict and persecution. UNHCR currently operates in over 130 countries, using its long expertise to protect and care for millions.

Organizational context

Admin Intern provides clerical and technical assistance to the UNHCR Admin office under the overall supervision of the Head of Administration Unit to ensure that routine services and activities within the administration field are properly implemented. Subject to the nature of the assignment, he/she will receive regular guidance from other colleagues within the unit.

As per specific instructions, the incumbent may require liaising with other internal or external entities, to ensure effective delivery of services and achievement of objectives. The nature of certain tasks requires discretion and confidentiality as per UNHCR standards and practices. The incumbent’s workload and the assignments will remain under the direction of the supervisor.

The position
Intern will participate in a range of activities within the Admin Unit. The Intern will become familiar with the daily task of related matters in a large humanitarian organization. The overarching objectives of the internship – from the perspective of the intern – are (i) to gain a deeper knowledge of the work of UNHCR, as well as of the frameworks governing the organization’s interventions, rules and regulation and (ii) to practice and develop analysis skills and other professional working skills, such as project and time management, prioritization, teamwork, presentation skills, etc. The work of the interns is not confined to a single project as may be the case in other internships since interns are involved in all aspects of our work. The engagement also includes some elements of routine tasks (e.g., filling).
Duties and responsibilities
• Assists in maintenance of administrative records (including but not limited to budgeting, general administration and small procurement).
• Working with Senior ICT Associate (based in Washington DC) to upkeep the ICT systems and equipment.
• Assist with general administrative duties such as Facilities Management, etc.
• Prepares reports as scheduled and special reports as required for inventory, budgeting, and analytics.
• Assists with basic procurement for local requisitions of office equipment and abroad and arranges for control of distribution and maintenance of appropriate inventory needs.
• Performs other duties as required.

Minimum qualifications required
In order to be considered for an internship, candidates must meet the following eligibility criteria:
• Be either a recent graduate (having completed their studies within two years of applying) or a current student in a graduate/undergraduate school programme from a university or higher education facility accredited by IAU/UNESCO; and
• Have completed at least two years of undergraduate studies in a field relevant or of interest to the work of UNHCR.

Desirable qualifications and skills
While not being a formal requirement, any relevant experience will be taken into account in the selection of interns. Candidates should furthermore demonstrate the following skills:
• Analytical and drafting skills.
• Good oral communication skills.
• Understanding of UNHCR’s Mandate.
• Knowledge of ICT standards and good level of ICT proficiency.
• Ability to work independently with minimal supervision, as well as within a team.
• Good time management skills.
• Fluency in English and Spanish are required.
Conditions
It is a full-time role with working hours starting from 8:30am to 5:30pm Monday to Thursday and from 8:30am to 2:00pm on Friday (37.5 hours per week). The successful candidate will be assigned to support the team in the Dominican Republic.
Allowance: Interns who do not receive financial support from an outside party will receive an allowance to partially help to cover the cost of food, local transportation and living expenses.

 

Standard Job Description

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Additional Qualifications

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Other information

This position doesn't require a functional clearance

Home-Based

No