Fleet management Associate

Hardship Level (not applicable for home-based)

E (most hardship)Non Family with Residential LocationUNOPS LICA62024-04-01April 8, 2024Standard JD

 

Standard Job Description

Fleet Management Associate

Organizational Setting and Work Relationships
The Fleet Management Associate supports fleet management activities within the Area of Responsibility (AoR) ensuring compliance with UNHCR rules and procedures, cost-effectiveness, efficiency and professionalism in the management of the fleet. The incumbent maintains regular contact on a working level with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the AoR to facilitate the operation. The incumbent normally reports to a (Senior) Fleet Management Officer or Senior Fleet Management Associate.

The position can be located at UNHCR HQ, Regional Bureau, Country/Multi-Country/Field Offices.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.

Duties
- Apply UNHCR's fleet management strategy when preparing plans for purchase of fleet assets or related maintenance and repair services. Conduct spend analyses using historical spend data to identify trends that can be used to plan procurement activities and Frame Agreements. Advise the office(s) on maintaining an appropriate-sized fleet and how to optimise vehicle use though a pool or allocation system.
- Plan for acquisition, maintenance and replacement of fleet assets and accessories. Act as a focal person in vehicle ordering considering local fleet management replacement strategies and UNHCR short, - and medium-term requirements.
- Coordinate activities of implementing partners and/or contractors performing fleet related activities and ensure that they understand and adhere to relevant UNHCR rules and procedures.
- Respond to requests for information and advice, coordinate responses from a range of entities to provide a clear, consistent and timely response to the counterparts.
- Provide support and assessment of fleet related needs within the AoR, including emergencies.
- Collect information from concerned parties to ensure relevant and appropriate data is gathered and shared. Promote an understanding of concerns, objectives and priorities for fleet related issues by providing information or expertise to interested parties.
- Provide fleet management reports, customised reports, and gather information on all fleet assets and provide in-depth reports periodically and when requested.
- Monitor the quality and accuracy of fleet related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in fleet related matters that will assist in decision making. Monitor the utilisation and perform updates of the Vehicle Tracking System (VTS) for vehicles within the AoR.
- Disseminate, promote commitment to and monitor compliance with UNHCR's global policies, standards and guidance on fleet management.

- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable.

Certificates and/or Licenses
Engineering; Logistics; Supply chain;
Business Administration; Commerce;
Economics; HCR Supply Chain Lrng Prog;
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Ability to work in geographically diverse teams. High degree of integrity. Advanced Excel skills.

Desirable
Knowledge of fleet Wave, VTS and any other vehicle management software is considered an asset. Experience and knowledge in fleet management.

Functional Skills
SC-Supply Planning
SC-Fleet Management
SC-HCR Global Fleet Management Vehicle Insurance scheme
DV-Vehicle Management
CO-Cross-cultural communication
DV - Basic Vehicle Mechanical Skills
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Required Languages

,

,

Desired Languages

,

,

Additional Qualifications

Skills

CO-Cross-cultural communication, DV - Basic Vehicle Mechanical Skills, DV-Vehicle Management, SC-Fleet Management, SC-HCR Global Fleet Management Vehicle Insurance scheme, SC-Supply Planning

Education

Certifications

Business Administration - Other, Commerce - Other, Economics - Other, Engineering - Other, HCR Supply Chain Learning Program - UNHCR, Logistics - Other, Supply Chain - Other

Other information

This position doesn't require a functional clearance

Home-Based

No