ZA23133 Project Assistant AID-I

Project Coordination and Monitoring

• Support in coordinating AIDI project-wide initiatives, reports, and meetings between AIDI and other project groups.
• Prepare necessary documentation and coordinate the administration of project subcontracts and consultancies, ensuring full compliance with established policies and processes, monitor their implementation, and ensure smooth closure of contracts.
• Assist the Country Coordinator in organizing project workshops and follow up to ensure responsible parties follow through on the decisions related to project implementation.
• Provide support to the AIDI Project Lead & Country Coordinator as they develop annual work plans and monitoring their execution against the project baseline, including activities, deliverables, schedule, and associated costs, and ensure that the project work plan is regularly updated in CIMMYT’s project management system (Teamwork).
• Support in ensuring effective deployment of staff and other resources, including staff time allocation to the AID-I project.
• Support in managing partners’/stakeholders’ expectations, and review for quality assurance project deliverables.
• Support systematic monitoring of contributions by project team members to facilitate performance management.

Project Financial Monitoring

• Provide support to the AID-I Finance Officer when developing AID-I annual budget.
• Monitor and report on utilization of budget and commitments accurately and in a timely manner to facilitate informed decision making, including appropriate project budget upload and revision, based on work-plan, extracting project budget monthly, reviewing transactions, and providing feedback to AID-I Project Lead and Country Coordinator.
• Support in ensuring AIDI financial transactions undergo proper institutional approval process and are satisfactorily executed.
• Support in the program procurement and management of AIDI project assets, inventory, and other resources, in alignment with CIMMYT’s policies and processes.
• Review financial transactions and share the burn rate report with the program staff.

Project Reporting

• Support in project technical reports writing in consultation with the Country Coordinator.
• Curate, manage, and ensure appropriate availability of key project documents to project staff and partners.
• Participate in compiling the periodic report as per CIMMYT and donor requirements.

Other Responsibilities

• Coordinate AID-I events and training activities.
• Facilitate preparation of Standard Service Agreements for AIDI field trials.

• Bachelor’s degree in business administration or any other relevant degree. Project Management certification will be an added advantage.
• At least 3 years’ experience in project management in an international development organization.
• Good communicator, excellent spoken and written English.
• Experience in monitoring and reporting on grant funded projects.
• Excellent computing skills; EXCEL, MS-Word, PowerPoint, MS-Project, Web Management etc.
• The selected candidate must exhibit the following competencies: Organization, Critical thinking, Teamwork, Client Orientation, Problem Solving decision making, Negotiation and Conflict resolution.

• Private Health Insurance
• Pension Plan
• Work From Home
• Paid Time Off
• Training & Development