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Senior Finance Assistant


  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Kyiv
  • Grade: Administrative support - GS-5/GS-6, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • Banking and Finance
  • Closing Date: Closed



Staff Member / Affiliate Type

General Service


Temporary > Temporary Assignment/ Appointment

Hardship Level

E (most hardship)

Family Type

Non Family with Residential Location<p></p><p></p>Danger Pay

Residential location (if applicable)

Budapest, Hungary

Remote work accepted


Target Start Date


Target End Date


Job Posting End Date

October 12, 2023

Standard Job Description

Senior Finance Assistant Organizational Setting and Work Relationships The Senior Finance Assistant is normally supervised by a more senior finance colleague who defines work objectives and provides regular advice and guidance. The incumbent also refers to UNHCR Manuals and relevant policy papers on financial issues. The incumbent assists with the processing of financial transactions. S/he keeps frequent contact with staff at various levels in the office and with bank officials to exchange information. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties - Maintain financial records for project or other office accounts for which responsibility is assigned. - Record receipts and payments, assure accuracy of computation and completeness of documents and maintain continuing status of allotments against obligations. - Prepare recurring reports on assigned accounts, noting problems resulting from excess cost or less-than-expected receipts. - Prepare special reports to clarify problems or as requested for other reasons. - Calculate and compile cost estimates and projected budget requirements and assist in preparation of budget statements for area of assignment. - Prepare routine correspondence and maintain contracts with others to discuss matters concerning accounts and related assignments. - Maintain contacts with local banks to clarify questions pertaining to office bank accounts. - Brief and assist new staff on basic financial procedures and requirements with respect to payments, entitlements, banking and currency provisions and other requirements relating to accounts and finance. - Initiate correspondence to verify data, answer queries and obtain additional information on accounts and financial transactions, as required. - Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher Field(s) of Education Not applicable Certificates and/or Licenses Accounting; Business Administration; Finance; HCR Learning Prog; (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Not specified Desirable Not specified Functional Skills IT-Computer Literacy FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other) IT-Microsoft Office Productivity Software (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

Temporary Appointment for 3 months, with possible extension.

Over the past seven years, UNHCR has encountered difficulties due to the evolving legislative landscape and changing requirements related to VAT exemption and refund in Ukraine. These changes have led to the segregation of definitions and processes for VAT exemption and refund, with distinct categories for various types of activities, including the own needs of international organizations, international technical assistance, and humanitarian aid. In light of these developments, UNHCR requires comprehensive assistance in managing VAT-related documentation on a monthly basis. Specifically, we seek support for the following tasks:

- VAT Documentation Collection: Assistance in collecting all relevant VAT-related documents, including invoices, receipts, tax invoices, and other pertinent paperwork related to UNHCR's procurement of goods and services for its mandate activities.
- VAT Documentation Verification: Guidance and support in verifying the collected VAT documentation to ensure its accuracy and compliance with the applicable regulations and requirements of Ukraine.
- VAT Submission to Respective Authorities: Assistance in submitting the verified VAT documentation to the appropriate authorities for reimbursement, as per the legal framework.
The incumbent will be actively involved in managing these tasks and ensuring their timely and accurate execution.
Having a comprehensive knowledge of the VAT regulation system in Ukraine is an asset!

Functional Clearance

This position doesn't require a functional clearance

Required languages (expected Overall ability is at least B2 level)





Desired languages



Additional Qualifications


FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other), IT-Computer Literacy, IT-Microsoft Office Productivity Software



Accounting - Other, Business Administration - Other, Finance - Other, HCR Learning Program - UNHCR

Work Experience

UNHCR Salary Calculator

Other information

This vacancy is now closed.
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