Planning, Monitoring, Evaluation and Reporting Delegate

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 191-member National Societies (NSs). The overall aim of IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.

IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.

IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services.

IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. IFRC also has country cluster delegations and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.

In late February 2022, a new phase in the armed conflict in Ukraine started with the intensification and spread of hostilities affecting many parts of the country and causing major concern for the protection of civilians and essential civilian infrastructure. This intensification started after months of rising political and military tensions – and eight years of conflict in and around Eastern Ukraine where an estimated 2.9 million people were already in need of humanitarian assistance and 1.4 million were internally displaced. Within two weeks of the intensification, more than 2.5 million people from Ukraine had fled and been evacuated to seven neighboring countries and beyond and several million are estimated to be displaced inside the country. The evolution of the war inside Ukraine and massive population movement forces the humanitarian community to adapt operational approaches and implementation in accordance with the developing situation, both inside and outside Ukraine. However, the needs are massive and has been described as the largest European humanitarian operations since the World War II. IFRC has launched an Emergency Appeal for Ukraine and impacted countries that is coordinated on a European regional level and supported in the initial months by a large number of Surge delegates in the impacted countries and in the European Regional Office. ICRC, IFRC and numerous Partner National Societies are integrating their capacities to provide coordinated crisis response in Ukraine and the neighboring countries.

he Planning, Monitoring, Evaluation and Reporting (PMER) Delegate will be embedded in the Ukrainian Red Cross Society (URCS) and will work in close collaboration with the URCS sectoral departments, with the PMER team of the IFRC Country Delegation in Ukraine and Participating National Societies (PNSs), and in coordination with parallel National Society Development initiatives. The main objective of the incumbent is to build the capacities of the URCS in PMER by ensuring that sustainable frameworks, tools, practices, processes, and capacities are maintained or established in the URCS for accountable and evidence-driven humanitarian programming.

Coaching/Mentoring PMER staff using on the job training model/approach

• Coach/mentor on how Red Cross’s overall PMER systems function to track the program/project, to ensure the quality and document the learning.
• Share knowledge and experience in monitoring and evaluation.
• Provide trainings on how to use Kobo Toolkit (and XLS Forms) for data collection, analysis, and visualization.
• Support answering day-to-day questions on PMER.

Planning

• Support the URCS sectorial planning process (creation of the detailed implementation plans for each sector and subsector under the URCS One Plan for 2023-2025).
• Support the annual planning process for 2024 and 2025 at the headquarters (HQ) / regional level with URCS sectorial planning in Ukraine.
• Support porgramme operations teams with filling in / updating implementation plan monthly.
• Support porgramme operations teams with the development of the Plans of Action on URCS activities.

Monitoring and Evaluation (M&E)

• Provide technical guidance on M&E systems and tools.
• Support with monitoring the progress of the URCS operation in Ukraine (filling in implementation plan “Indicator tracking” by 10th each month and monthly data collection).
• Coordinate and cooperate with and support to the sectoral (including CVA) IM team on tracking the sectoral response.
• Liaise with movement partners’ PMER and IM Delegate with launching and maintaining the program support Dashboard reflecting the operation supported by different donors and partners.
• Support the Operations teams with the development of the tools/questionnaires for PDMs, FGDs etc. and with analysis of the data obtained.
• Support the URCS PMER with monitoring of the URCS One Plan implementation in close contact with IM staff and IFRC Data Analyst

Reporting

• Support with the creation of the URCS sectoral monthly update (monthly tracking data collected from the programme and operations teams and narrative report from the sectors)
• Support with the development of the donor / pledge reports (in liaison with Finance team)
• Support with the development of the program narrative, project proposal and applications for funding
• Support with the creation of ad hoc reports, information materials, presentations and other PMER related materials and tools

Coordination

• Participate and contribute to the PMER Coordination of the movement partners PMER and lead/co-lead the PMER working group (WG).

Required:

• Graduate degree in a relevant humanitarian or Social Sciences, ideally studies relating to data management, statistics etc.
• Basic Delegate Training Course or IMPACT, ERU, CAP Training or equivalent experience.

Required:

• Min. 3 years of experience working in PMER and/or IM.
• Experience working in an emergency response context.
• Background in data collection, management, analysis and presentation methods and tools, and ability to set up systems and procedures for reliable data collection and management.

Preferred:

• At least 3 years of experience working for the RCRC Movement.

Required:

• Skills in supporting organizational learning, accountability, and performance.
• Strong analytical and written skills, including reports and presentation skills.
• Strong skills in designing and using PMER concepts, tools, and best practices.
• Knowledge of results-based or adaptive management systems and processes.
• Knowledge and skills around results-based planning (logframe) and setting up robust planning systems for complex programmes.
• Knowledge of assessment, survey and monitoring methodologies and experience implementing them.
• Knowledge of evaluation and review for disaster response or recovery work.
• Experience in capacity building through on-the-job or other training methods.
• Fluent spoken and written English.

Preferred:

• Good command in Ukrainian and/or Russian is strongly preferred.
• Good command of another IFRC official language (French, Spanish or Arabic).

Values: Respect for diversity; Integrity; Professionalism; Accountability

Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust