Quality Assurance Specialist, P-3 N'Djamena Chad

N'Djamena | N'Djamena

Purpose of the Position

Under the overall guidance of the Head of the Office, the Quality Assurance Specialist is responsible for supporting Chad in mitigating risks related to governance, programmes (including emergency programmes) and operations processes. The incumbent provides adequate and continuous feedback to the Head of Office on the quality, relevance and efficiency of programme and operational implementation in the field and adherence to UNICEF's zero tolerance for corruption.

Key Functions, Accountabilities and Related Duties/Tasks

1. Compliance visits

Undertake visits to implementing partners and zone offices to monitor compliance with all operational systems and procedures, as well as the proper management of programme and operation inputs and propose action to improve the processes, SoPs and internal control. Visit a representative number of project interventions to verify that standards of quality for process and products/results are adhered to. Review the pace of project progress and comments on the causes for delays.

2. Risks assessment and recommendations

Provide lessons on programme design, supply, cash, partnership and technical assistance management. Assist in the identification of operational and programmatic risks and weaknesses and make recommendations to mitigate them. Assist in defining and maintaining offices risks profiles and risk control measures and periodic assessments. Troubleshoot problem areas and proposes solutions to the Head of Office.

3. Administrative and financial operational control

Carry out administrative and financial operational controls to ensure accuracy, timeliness and appropriateness of information, review records and reports to verify correctness and compliance with prescribed standards, including IPSAS accounting and financial rules. Recommend actions to improve procedures and forward monthly or quarterly progress reports to the Representative. Contribute to updating the Office's standard operating procedures, to ensuring that staff understand them, and testing a sample of transactions to verify that the procedures are being properly implemented.

4. Management review and implementation of the internal/external audit recommendations

Conduct special management reviews and assist in the follow-up on the implementation of the internal/external audit recommendations and provide feedback on the status to the Representative.

5. HACT Coordination

Streamline the coordination of HACT related activities across the Country Office and at inter-agency level including support to micro-assessments, spot-checks, third party monitoring, etc. Ensure accuracy, timeliness and appropriateness of information, review records and reports to verify correctness and compliance with prescribed standards, including IPSAS accounting and financial rules, evidence based programmatic objectives. Make recommendations for office improvement and forward monthly progress reports to the Representative.

6. Feedbacks

Provide feedback on end use monitoring of supplies and construction works in order to improve the quality and efficiency of the supply process

Impact of Results

The efficiency and effectiveness of the support provided by the Quality Assurance Specialist is to ensure compliance of the CO with all UNICEF relevant programme requirements, including HACT rollout plan, quality assurance activities, audit compliance, program review, etc.

Qualifications of Successful Candidate

1. Education

Masters University degree in business administration and financial management or any other relevant field of discipline.

*First university degree with additional two-years ofrelevant work experience is acceptable in lieu of anadvanced university degree.

2. Work Experience

Five years of continuous professional work experience of managing large projects or programmes, including financial management, particularly in quality assurance/reporting or in developing and implementing financial control systems, preferably with an international development agency or NGO.

3. Language

Fluency in French and English is required. Fluency in other UN language is an asset.

Competencies of Successful Candidate

1. Core Values

  • Commitment
  • Diversity and inclusion
  • Integrity
  • 2. Core Competencies

  • Communication (III)
  • Working with people (III)
  • Drive for results (III)
  • 3. Functional Competencies

  • Leading and Supervising [I]
  • Formulating Strategies and Concepts [II]
  • Analyzing [III]
  • Relating and Networking [II]
  • Deciding and Initiating Action [II]
  • Applying Technical Expertise [III]
  • Remarks

    * The successful candidate for this emergency recruitment MUST be available to commence work within 31 days of receiving an offer.

    * Please note that N'Djamena is a non-family duty station.

    Employment is conditional upon receipt of medical clearance, any clearance required, the grant of a visa, and completion of any other pre-employment criteria that UNICEF may establish. Candidates may not be further considered or offers of employment may be withdrawn if these conditions are unlikely to be met before the date for commencement of service

    UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=501686

    Before applying, please make sure that you have read the requirements for the position and that you qualify.
    Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
    • Organization: UNICEF
    • Location: N'Djamena | N'Djamena
    • Grade: Mid/Senior
    • Occupational Groups:
    • Closing Date: 2016-12-14

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