Data Analysis Assistant


1.         Organizational context
The position is located in the Goods and Services Database Section, Operations Division of the Madrid Registry.  The Madrid Goods and Services (MGS) Database and its Manager, the online application designed by WIPO to facilitate national as well as international trademark filing, need to be maintained, monitored and updated, in line with WIPO's commitments expressed in Madrid Assembly decisions and Memoranda of Understanding (MoUs) on MGS development, as well as with requests expressed by external entities such as National Intellectual Property (IP) Offices and the community of trademark applicants.
The incumbent is responsible for preliminary data analysis, report generation, technical and procedural guidance, and alignment and reconciliation functions in connection with the Madrid Goods and Services Database and the NICE Classification Standard.  The incumbent also assists in the preparation, implementation and monitoring of the MGS system. 
The incumbent reports directly to the program manager responsible for the management of the Madrid goods and services manager system. 
2.         Duties and responsibilities
The incumbent performs the following tasks\: 

(a)  Accurately update goods and services terms in the MGS to reflect additional terms provided by external sources using existing database and search tools;


(b)  Analyze and integrate new translation, correction and acceptance status data received from National IP Offices into the MGS;


(c)  Ensure alignment between MGS content and that provided by the TM5-ID list, the EU harmonized database and the USPTO ID Manual;


(d)  Maintain monitoring systems to ensure the continuous availability of the MGS to the public and liaise with IT support as necessary;  Liaise with other WIPO related activities such as Global Brand Database and Translation department to ensure data consistency and effective cooperation in maintaining up-to-date goods and services data in the MGS;  


(e)  Verify accuracy and check sources of incoming data, initiate correspondence to establish clear communication with data providers and assist in data analysis and correction as required;


(f)  Prepare detailed data reports required for updates to Nice Alphabetical List and support related Nice classification activities;


(g)  Prepare data extracts of new concepts for translation and acceptance checking, customized to each MGS participating office;

(h)  Reconcile contents of MGS database with ongoing updates to the Nice classification standard;


(i)  Produce periodic reports regarding overall alignment of database contents with international standards; 


(j)  Perform other duties as required.

3.         Requirements
Secondary education with relevant diploma (e.g. High School Diploma).  


Supplementary technical or university courses related to Information Technology and/or database analysis.  
At least eight years of progressively responsible work experience in data analysis, processing and systems support is required.  


Prior hands-on experience in preparation, implementation and monitoring of high availability, data intensive systems within a fast-paced program team with multiple demands.
Hands-on experience with database systems including ORACLE and SOLR systems. 
Excellent written and spoken knowledge of English.


Knowledge of other official UN languages.


Knowledge, skills and competencies


Comprehensive knowledge of the International Classification of Goods and Services for the Purposes of the Registration of Marks (Nice Classification). 

Working knowledge in the Microsoft Suite of Products (including MS Word, MS Excel & MS PowerPoint). 

Meticulous attention to detail and ability to spot irregularities.

Good time management and work organization skills.

Excellent interpersonal skills and ability to maintain effective partnerships and working relations in a multicultural environment with sensitivity and respect for diversity. 


Working knowledge of XML and other data exchange standards, especially with regards to intellectual property. 

4.         Organizational competencies
1.  Communicating effectively.
2.  Respecting individual and cultural differences.
3.  Showing team spirit.
4.  Managing yourself.
5.  Producing results.
6.  Embracing change.
7.  Respecting ethics and values. 
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
  • Organization: WIPO - World Intellectual Property Organization
  • Location: Geneva
  • Grade: GS-6, General Service
  • Occupational Groups:
    • Statistics
  • Closing Date: 2016-12-13

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