Under the supervision of the Chief Archivist and with the guidance of the Reference Archivist, the Junior Archives Assistant is in charge of filing and retrieving records in all archival series. He/she facilitates access to records and archives of the Organization and replies to online queries and queries  from visitors in the Archives Reading Room. Within this context, the incumbent shall\:


  • Assist in replying to information requests concerning records and archives of the Organization.
  • File and retrieve records in all archival series.
  • Receive visitors to the Archives Reading Room, help them to identify and search requested archival materials.
  • Enter information on the archival holdings in relevant archival description tools.
  • Assist in organizing transfers of documents from different units of the Secretariat to the UNESCO Archives.
  • Assist in preparing records for elimination in accordance with the established retention schedules.     


  • Completed secondary, technical and/or vocational education.


  • At least two (2) years of relevant professional experience with archives and/or records management service in organizing, structuring and providing information.


  • Excellent organizational, filing and coordination skills.
  • Excellent interpersonal and communication skills.
  • Genuine interest in records and archives.
  • Attention to detail, meticulousness.
  • Sense of commitment and reliability.
  • Ability to work as part of a team, to take initiatives and to provide quality and timely support services. 
  • Ability to enter structured information (metadata and descriptions) and search archival repositories databases and other finding aids.
  • Capability of using relevant IT tools.


  • Excellent knowledge of English or French and good working knowledge of the other language.


  • Specialized training/certification recognized by the international professional community in archival or records management.


  • Working experience within a major digitization project.
  • Working experience within UNESCO, a UN agency, another international organization or in a major national documentary heritage institution.


  • Knowledge of another official language of UNESCO (Spanish, Arabic, Chinese and/or Russian).
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
  • Organization: UNESCO - United Nations Educational, Scientific and Cultural Organization
  • Location: Paris
  • Grade: GS-3, General Service
  • Occupational Groups:
    • Administrative support
  • Closing Date: 2016-12-15

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