Information Management – Emergency (International Consultant)

Lilongwe | Lilongwe


The Information Management Officer (IMO) will be a key member of the Emergency Coordination Unit, and plays a vital role in collecting, analyzing, and sharing information that is important for the Country Office team and stakeholders to make informed (evidence based) strategic decisions.

The IMO therefore supports the Emergency Coordination Unit and respective UNICEF sectors by supporting with the data and information required to make programmatic decisions.

As such, the IMO needs to be able to liaise and communicate with many different types of people, sectors and agencies and act as a 'bridge' between Country Office decision makers and technical IM staff.

Fundamental to the job is the ability to present information in a way that is easily understood by the sector/cluster members and the management. Sometimes this is through graphic means such a mapping but also through tables, charts, and narrative writing. Other times it involves discussing the information directly with the decision makers to make important interpretations on the findings.

Reports to: Emergency Field Coordinator

Duration: 11 months

Location: Lilongwe

Expected start date: 2 January 2017


Malawi faces a number of hazards, both natural and man-made, which include floods, drought, landslides, disease outbreaks (cholera), fires and pest infestations. Over the last decade, disasters have become more frequent, intense and unpredictable - in the face of climate change, population growth, urbanization and environmental degradation. The floods in Malawi in January 2015 were the most devastating in terms of areas affected, severity of damage, and extent of loss. The rainfall was the highest on record for Malawi, and caused significant flooding and displacements - predominantly in the Southern Region, exacerbating an already precarious situation for rural households in this region, which depend heavily on agriculture for food production.

The country is experiencing its worst food insecurity and nutrition crisis in over a decade, largely due to El Niño. Following devastating floods in the first half of 2015, Malawi faced prolonged dry spells not only in disaster-prone districts in the south, but also in areas traditionally producing food. Agricultural Production Estimates Survey results showed a 30 per cent decline in maize production in 2015 and a further 12 per cent decrease in 2016. The Malawi Vulnerability Assessment Committee (MVAC) forecasts that 6.5 million people (39 per cent of the country's population), including 3.5 million children will face food insecurity during the 2016/ 2017 consumption period, representing an increase of 129 per cent from the 2.8 million people affected in the previous year. As a result, the Government declared a state of disaster in April 2016. With more than 42 per cent of all children already stunted, there are concerns of increased malnutrition rates. A La Nina weather phenomenon is predicted for November/ December 2016 that is likely to exacerbate the situation, with potential floods in the vulnerable southern districts.

Additionally, the current cholera outbreak, with first case registered on 17 December 2015, has further increased the need for timely and improved information analysis, to ensure interventions are based on need, and gaps in the field are identified and addressed. In addition, it is important to identify strategic interventions, and ensure that relevant timely information is communicated back to sectors and PCA partners, in a useful format to support action.

UNICEF has in line with the Standard Operating Procedures for the activation of the emergency coordination mechanism declared a country office phase III level with an active SITCEN.

In line with UNICEFs emergency response plan, data is collected and correlated on a regular basis to track the response to the emergency and to identify gaps. This data is analysed and information is projected in a dashboard and used for response by sectors, Situation reports (SITREPS), cluster coordination and response and planning purposes including recovery and development. Information is provided to the Emergency Coordinator and the Situation Room (SitCen) which is based in Lilongwe. The SitCen is responsible for supporting the overall coordination of the emergency response within UNICEF providing immediate assistance to the UNICEF teams including those that are based in the field during acute emergency, as applicable.


Under the general guidance of the Emergency Coordinator, be responsible for the overall management of information/data from UNICEFs response in the field.


  • Support developed of cloud-based field monitoring system and producemonthly summary reports
  • Consolidate preparedness and response plans
  • Collate and analyses field data and produce a dashboard
  • Assist Emergency Coordinator during conference call with the satellite offices (during acute emergency).
  • Update Emergency M&E tools
  • Consolidate the weekly emergency travel plan
  • Mapping with QGIS and produce infographics
  • Deliverables and time frame

  • Cloud-based system functional; monthly
  • Updated consolidate preparedness/ response plans (uploaded in common drive); monthly
  • Updated emergency dashboard; monthly
  • Conference call minutes/ updates (during acute emergencies): weekly/as necessary
  • Updated emergency tools: monthly/as necessary
  • GIS mapping/ infographics: monthly/ with Sector support as requested
  • Payment Schedule

    Monthly/ every 30 calendar days, pegged on deliverables


  • First degree in Social Sciences or Statistics
  • Recent experience in Emergency response including production of reports and Data analysis.
  • Knowledge of and experience with report witting, data collection and inter-agency coordination.
  • Experience with MS Office (Excel, Work, PowerPoint), Mapping tools (QGIS), Data
  • A minimum of 3 years' experience in information management in emergency response or humanitarian relief context with either the UN and/or NGO
  • Fluency in English (verbal and written). Good written and spoken skills in the language of the humanitarian operation and knowledge of another UN language an asset.
  • _______________________________________________________________________________

    General Conditions

  • Consultant will work from the UNICEF Office with scheduled field travel
  • Field Travel costs such as travel and DSA will be covered by UNICEF
  • The consultant/s will not be entitled to payment of overtime. All remuneration must be within the contract agreement.
  • Payments will be based on the successful completion of deliverables.
  • Consultants should provide their all-inclusive fee which includes the professional fee and subsistence allowance for Lilongwe.
  • No contract may commence unless the contract is signed by both UNICEF and the consultant
  • UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link

    Before applying, please make sure that you have read the requirements for the position and that you qualify.
    Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
    • Organization: UNICEF
    • Location: Lilongwe | Lilongwe
    • Grade: Junior
    • Occupational Groups:
      • Humanitarian Aid
      • Humanitarian Aid
      • Management, Administration and Finance
      • Disaster Management
      • Emergency Aid
    • Closing Date: 2016-11-30

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