Contracts Officer (Services), P-2 (Temporary Appointment - 364 days), Contracting Centre, Supply Division - CPH Demnark

Copenhagen | Copenhagen

Contracts Officer (Services), P-2

Temporary Appointment - 364 days

Contracting Centre -Supply Division, Copenhagen Denmark

Purpose of the Assignment:

Under the direct supervision of the Contracts Manager and overall guidance of the Chief of Contracting Centre, the incumbent will have direct responsibility for the contracting for services in support of Supply Division (SD) non-procurement centres service delivery, and support the designing of processes and systems for contractor's performance management. The position holder will require professional contracting for services technical knowledge and expertise and support the unit in order to provide contracting for services advice and best practice guidelines to SD non procurement centres, HQs, Regional and Country Offices as well as support to the development of institutional policy and procedures and training material related to contracting for services.

Key Accountabilities and Duties & Tasks:

Under the direct supervision of the Contract Manager, Project Support Unit and, as required, the Contract Specialist (Services), the incumbent is responsible for, but not necessarily limited to the following assigned duties:

  • Conduct the contracting processes for services for Supply Division non-procurement centers and Business Units including Admin contracts; handle and coordinate all aspects of the contracting processes.
  • Assist in the planning, coordination and implementation of any special contracting for services or any other special project assigned to the Team.
  • Carry out market research through expression of interest, internet, UNGM, networks and other methods to broaden the contracting for services supplier base as and when necessary.
  • Analyze and evaluate procurement requests and ensure appropriateness of Terms of References/Scope of Services.
  • Prepare and issue tender, purchase orders, contracts and amendment and maintain up to date the file for the entire process.
  • Make recommendations for finalization of contracting processes and award of contracts and when required. Prepare submissions to Contract Review Committee for reviews and subsequent approval by the authorized official.
  • Undertake collaboration/partnership initiatives on procurement activities with UN Agencies and other international organizations in areas that will bring value for money to UNICEF.
  • Provide technical advisory support to Supply Division Non Procurement Centers and COs in the administration and management of service contracts; investigates all claims & disputes arising from service contracts awards and make recommendations for corrective actions.
  • Provide technical advice and best practice on contracting for services to Supply Division non-procurement centers, New York and other Headquarter Divisions and Country Offices on all phases of the procurement cycle.
  • Support the Contract Specialist (Services) in the development of institutional policies, and procedures and training material on contracting for services; develop standards and tools and criteria for the evaluation of services.
  • As required, support procurement activities for goods under the responsibility of Contracting Centre, including of emergency response supplies.
  • Act as back up for the role of Contracts manager and/or Contract Specialist (Services) in his/her absence.
  • Any other duties as may be assigned.
  • QUALIFICATIONS AND COMPETENCIES:

    Education:

    A completed 1st University Degree (Bachelor's Degree) in Procurement, Contract/Commercial Law, Business Administration, Economics, Supply Chain Management or related field is required.

    Work Experience:

    Minimum two (2) years of relevant international professional work experience in procurement/contracting for high value, high risk and complex procurement /contracting of services is required.

    An understanding or working knowledge of the UN or a similar organization/NGO is an added advantage.

    Languages:

    Fluency in English is required. Knowledge of another UN language is an advantage.

    Competency Profile:

    1) Core Values (required)

  • Commitment
  • Diversity and Inclusion
  • Integrity
  • 2) Core Competencies (required)

  • Communication (1)
  • Drive for results (1)
  • Working with people (1)
  • 3) Key Functional Competencies (required)

  • Applying Technical Expertise (1)
  • Deciding and Initiating Actions (1)
  • Following Instructions and Procedures (2)
  • Planning and Organizing (2)
  • 4) Specific technical knowledge (required)

  • Knowledge of the contracting business process for services preferably high value risk inherent complex contracting for consultancy services.
  • Working knowledge of building cases to management and/or Contracts Review Committee for the approval of high value contracting process for services.
  • Technical knowledge (service knowledge, market research/analysis) required for Supply Management/Purchasing/Contracting.
  • Contracts and relationship management skills and expertise.
  • Working knowledge of ERP Systems or Financial Information Management System especially Procurement/contracting modules.
  • To view our competency framework, please click here.

    Applications:

    Applications outside of the online recruiting system will not be accepted. If you wish to apply for this position, it is advisable that you do not wait until the last minute to do so, in case you encounter any technical problems using the e-recruitment system. In case of any technical problems please contact: eRecruitment@unicef.org

    Kindly note that candidates will be assessed on foundational and functional competencies and that diversity and gender balance are also factors in the selection process.

    Applications for this position must be received by COB:7 December, 2016

    UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

    UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=501503

    Before applying, please make sure that you have read the requirements for the position and that you qualify.
    Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
    Apply
    • Organization: UNICEF
    • Location: Copenhagen | Copenhagen
    • Grade: Mid level
    • Occupational Groups:
      • Procurement
      • Procurement
      • Procurement
      • Logistics
      • Logistics
      • Human Resources
      • Legal - Broad
      • Legal - Broad
      • Supply Chain and Service delivery
      • Supply Chain and Service delivery
    • Closing Date: 2016-12-07

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