Publications Officer

Gland

BACKGROUND
IUCN is a science-based organisation that relies heavily on expertise from across its Membership, Commissions and Secretariat to provide policy relevant advice for sound biodiversity conservation decision-making. Mobilising that knowledge from across IUCN’s constituencies and integrating it into IUCN’s Programme are fundamental aspects of the work of the Science and Knowledge Unit (https://www.iucn.org/theme/science-and-knowledge/our-work). Specifically, the Unit supports the development, standards, integration, and sustainability of knowledge products; connects IUCN to peer networks; and strengthens IUCN’s culture of science and knowledge.

IUCN publishes 60+ authoritative books and monographs each year, with all of these passing through a formal publications process, evaluation of peer review by an IUCN Editorial Board, and allocation of ISBNs. The Publications Officer serves to maintain this function. In addition, the position supports the periodic revision of IUCN’s formal statutory documentation (e.g. associated with the World Conservation Congress), supports allocations of DOIs and processes for publication of translations, and tracks the output and uptake of IUCN’s science and knowledge.
JOB DESCRIPTION
SPECIFIC DUTIES AND RESPONSIBILITIES

1. Co-ordination and technical production of IUCN publications

• Ensure the momentum of work under way on IUCN publications is maintained and that agreed standards for IUCN publications are being met

• Update and maintain the IUCN Publishing Guidelines and the IUCN Style Manual

• Ensure that IUCN publications adhere to IUCN’s guidelines for branding and logo use, providing support where possible to IUCN Communications for new branding exercises

• Conduct thorough quality checks for all IUCN publications, particularly covers and preliminary pages, and ensure that proper technical editing and proof-reading have taken place

• Maintain the IUCN Photo library, as time allows, by providing photographs to users, and soliciting and adding new photos to the collection

• Advise on and maintain contact list of proof-readers, editors, printers and designers

• Provide advice and assistance to programmes about publishing projects, including advice on scheduling, production, research, commissioning translation services, and contracts with outside publishers

• As resources allow, promote IUCN publications through attendance at book fairs or other activities relating to publications

• Acquire and archive InDesign and Print files for all IUCN publications

2. Support IUCN Editorial Board and dissemination of IUCN publications

• Act as the primary point of contact for all new IUCN publications and maintain overview of IUCN publications pipeline, e.g. by maintaining a chart tracking development of all IUCN publications from proposals to printing, working with project portal and other tools as appropriate

• Receive solicitations for suggested peer reviewer names and contact details from individuals seeking to publish through IUCN, transmit these to IUCN Editorial Board; compile responses; share these with those making the request

• Receive post-peer review manuscripts and completed peer-review tracking sheets from individuals seeking to publish through IUCN; transmit these to IUCN Editorial Board; compile responses; transmit sign-off by Head, Science & Knowledge, back to those responsible for the publication

• Allocate IUCN ISBNs and DOIs to all IUCN publications once IUCN Editorial Board sign-off completed, register DOIs with Crossref, maintain list of IUCN ISBNs and DOIs overall, and generate statistics on their allocation; solicit ISSNs, when necessary

• Draft IUCN Editorial Board meeting minutes and maintain records of sign-off process for all IUCN publications

• In collaboration with the IUCN Librarian, catalogue all new IUCN publications in a timely manner, creating and adding metadata to library records in the IUCN Library System

• Actively seek to receive print copies of all new IUCN publications, ensuring that copies are deposited in the Library and with the DGO and with legal deposit

• Respond to enquiries regarding requests for hard copies of IUCN publications by channelling to appropriate parties and ensuring that email contacts for IUCN publication entries in IUCN Library System are up-to-date to allow solicitation of hard copies

• Assist in developing and circulating current awareness bulletins for IUCN publications (“Off the Shelf”)

• Collect and analyse appropriate statistics on the uptake of knowledge generated by IUCN, such as PDF and Google Books downloads, CrossRef Cited-By references for DOIs, etc.

3. Translation support

• Serve as the IUCN focal point for advice and information regarding translation into IUCN’s three official languages (and others as appropriate) to those publishing through IUCN

• Maintain a list of tried and tested translators available for IUCN documents; in collaboration with IUCN Procurement establish and maintain lists of proof-readers and editors once they have been tested

• Research terminology for translators, and provide them with official translations where they exist; maintain IUCN Glossary of Terms and ensure that it is always current and available to translators

• Provide official permission to outside parties seeking to translate an IUCN title

4. Statutory documentation

• In coordination with IUCN Union Development Group, support organisation, proofreading, editing and formatting of statutory documentation for the IUCN World Conservation Congress, and organise and oversee translation of this into the three IUCN official languages

• Manage Documentation Centre at IUCN World Conservation Congress

• Prepare, in coordination with IUCN Union Development Group, the final documentation emanating from the IUCN World Conservation Congress
REQUIREMENTS
SALARY
The gross annual salary for this position is in the range from CHF 80'640 to CHF 100'800, subject to deductions for social security contributions and second-pillar pension, and before tax.
APPLICATIONS

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST).

Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/


About IUCN

IUCN, International Union for Conservation of Nature, helps the world find pragmatic solutions to our most pressing environment and development challenges.

IUCN works on biodiversity, energy, human livelihoods and greening the world economy by supporting scientific research, managing field projects all over the world, and bringing governments, NGOs, the UN and companies together to develop policy, laws and best practice.
IUCN is the world’s oldest and largest global environmental organization, with more than 1,200 government and NGO members and almost 11,000 volunteer experts in some 160 countries. IUCN’s work is supported by over 1,000 staff in 45 offices and hundreds of partners in public, NGO and private sectors around the world.
www.iucn.org

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply
  • Organization: IUCN - International Union for Conservation of Nature
  • Location: Gland
  • Grade: P-1, International Professional
  • Occupational Groups:
  • Closing Date: 2016-12-05

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