Human Resources Assistant (Payroll), GS-6, Budapest, Hungary

Budapest | Budapest

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

Purpose of the Position

The incumbent of this post will assist in the processing of UNICEF payrolls and other entitlements globally.

Key Accountabilities and Duties & Tasks

1. Prioritize and manage work activities and time commitments based on business criticality as defined by supervisor.

  • Process payroll for assigned pay areas (local).
  • Review and process salary advances and rental advances requests.
  • Review and process rental subsidy requests.
  • Review and generate Pension Fund Separation Notifications.
  • Maintain, record, and update payments for third party vendors and clients within UNICEF.
  • Assist in the reconciliation of all accounts related to payroll.
  • Monitor individual PAR accounts related to payroll to ensure timely recovery of advances and follow up as necessary.
  • Ensure all related recovery information is processed.
  • Administer the monthly ASHI-MIP deductions.
  • 2. Process complex accounts/transaction types.

  • Perform estimate calculations for newly recruited staff members, separating and retiring staff members, as required.
  • Review and adjust over payments of Assignment Grant Lump Sum (AGLS) and other entitlements as necessary.
  • Review and process Education Grant advances and settlements.
  • Review and process separation cases for final entitlements payments.
  • Monitor the correctness of individual local pension fund accounts through exception reports and reconcile theoutstanding pension fund participant exception reports (PRE cases) forwarded by United Nations Joint Staff PensionFund (UNJSPF).
  • Maintain referential integrity between case records and VISION records.
  • Execute all required processing controls (e.g. eligibility, policy compliance, duplicate checking,transaction/employee/account status verification, other).
  • 3. Respond to client transaction status and other inquiries.

  • Review and respond to queries from staff and vendors on issues related areas of responsibilities.
  • Escalate inquiries requiring more extensive research.
  • Maintain liaison with the UN Insurance and Tax Unit on issues related to UNICEF staff.
  • Liaise with clients to clarify questions and manage exceptions.
  • Run analyses, simulations and data integrity reports to maintain accurate database for clients.
  • Perform other ad hoc analysis as requests by supervisors or clients.
  • Qualifications of Successful Candidate:

  • Completion of secondary education (i.e. high school diploma) is a minimum requirement. University level courses administration and finance is desirable.
  • Advanced knowledge in the Microsoft Suite of Products (including MS Word, MS Excel & MS PowerPoint) is required.
  • Previous hands-on experience in planning, organizing and delivering administrative support services is highly desirable.
  • Minimum of six (6) years of relevant work experience in finance and payroll is required*, preferably with the UnitedNations or other international organization.
  • Knowledge of the local language of the duty station is highly desirable.
  • Knowledge of UN/UNICEF'S rules, regulations and procedures is considered an asset.
  • Fluency in English (verbal and written) is required. Knowledge of an additional UN Language (Arabic, Chinese, French,Russian, Spanish) is considered an asset.
  • Knowledge of the local language of the duty station is an asset.
  • *A completed university degree from an accredited institution will be counted towards the minimum work experience requirement.

    Non - Hungarian citizens must be in possession of a work permit or be nationals of EU countries. Please note that General Service (GS) staff are locally recruited staff and therefore, candidates are personally responsible for any travel and accommodation arrangements. UNICEF does not facilitate MFA accreditation for locally recruited staff.

    Competencies of Successful Candidate:

    Core Values:

  • Commitment
  • Diversity and inclusion
  • Diversity and inclusion
  • Core competencies:

  • Communication (II)
  • Working with people (II)
  • Drive for results (II)
  • Functional Competencies:

  • Applying Technical Expertise (II)
  • Planning and Organizing (III)
  • Learning and Researching (II)
  • Remarks

    All applications to UNICEF are required to be submitted through UNICEF's online recruiting system. You can apply to the above position by submitting your application on our web site. Kindly note that all applications should be in English.Based on the Organization's requirements of services at the time of appointment, contract durations may range from five and a half months up to one year. Upon completion of this initial fixed-term contract, extension will be subject to satisfactory performance, continued requirements of services, and medical clearance.Monthly emoluments will be made in the local currency, the Hungarian Forint.Onboarding dates will be determined on a case by case basis contingent on the business needs of the center.Successful candidates may be expected to assume their new duties within thirty (30) days from the acceptance of the offer of appointment.

    This is a re-advertisement. Candidates who have previously applied need not re-apply.

    Please note that this is a recruitment campaign for multiple positions in the GSSC Office in Budapest, Hungary.

    UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

    UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=501413

    Before applying, please make sure that you have read the requirements for the position and that you qualify.
    Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
    Apply
    • Organization: UNICEF
    • Location: Budapest | Budapest
    • Grade: Mid/Senior
    • Occupational Groups:
      • Human Resources
      • Human Resources
      • Human Resources
      • Administrative support
      • Administrative support
    • Closing Date: 2016-12-09

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