Logistics Officer (Port Operations) P3

Port Sudan | Sudan

ABOUT WFP

The United Nations World Food Programme (WFP) is the world's largest humanitarian agency working to create a world with zero hunger. We are seeking to fill the position of Logistic Officer (Port Operations), based in Port Sudan, Sudan.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the direct supervision of Head of Logistics, WFP Sudan Country Office and within delegated authority, the incumbent will be undertake the following responsibilities:

  • Effectively manage WFP Port Sudan Sub Office and ensure transparent and efficient people management
  • Be accountable for the security of WFP staff, operations, premises and assets
  • Ensure efficient management and coordination of Programme and Logistics Operations and Support Services: (Human Resources, Administration, Finance, ICT) and Security
  • Coordinate with WFP Vessel Agents for prompt berthing and smooth load/discharge operations. Oversee that proper documents are received and submitted to local Authorities to ensure no delays in cargo clearance and vessel loading/discharging arrangements
  • Coordinate with WFP's cargo superintendent company and/or Vessel's port representatives prior to vessel arrivals to protect WFP interests during vessel operations and to ensure full cargo quantity in good condition is always loaded/discharged
  • Ensure contracted Stevedoring companies are fully prepared to handle the load/discharge operations prior to vessel's arrival into port
  • Review and be aware of WFP Superintendence arrangements to ensure adequate measures are in place for commodity quality control and any immediate actions can be taken to safeguard the commodities and WFP interest at all times;
  • Ascertain logistics reporting and monitoring of dispatches and deliveries and quality control, if required
  • Monitor the performance of WFP contractors and report on their performances
  • Supervise and monitor vessel load/discharge at berths and, if required, take any necessary corrective actions to obtain the most cost efficient and timely operations in order to avoid or minimize demurrage charges
  • Gather information on potential transport delays/port congestion to ensure WFP interests are fully covered and share this information with the necessary/concerned offices
  • Report on a daily basis to the Country Office Head of Logistics and Shipping Service Branch (OSCS) at Headquarters on vessel loading/discharge and all relevant related information
  • Report and document losses and damages and intervene in cases of damaged cargo. Arrange for adequate inspections, sampling, testing and final settlement of disputed cargoes

ADDITIONAL KEY ACCOUNTABILITIES (not all-inclusive)

  • Ensure full control for the liner shipments, including the overland arrivals if needed
  • Participate in the development of further improvements in procedures, documentation and reporting of the WFP Operation
  • Carry out Logistics Capacity Assessment of Ports when requested
  • Ensure that relevant staff is properly briefed on the Standard Port Operation procedures and responsibilities of WFP Vessels/Stevedores/Superintendents and Forwarding Agents with clear understanding on the points where risk is transferred
  • Coordinate the filing system to ensure good order and collect the tally and other related documents to the discharging operations in order to do a proper tracking and recording of all incoming/outgoing WFP consignments and vessels
  • Supervise and monitor the Superintendent performance in order to assure a proper recording of loaded, discharged, and damaged cargo
  • Assure a correct recording and timely submission of the Statement of Facts
  • Ensure that all required documentation, such as Statement of Facts, Notice of Readiness, Letter of Protest etc. are submitted/accepted correctly as per C/P and communicated to OSCS in timely manner
  • Ensure proper loading/unloading operations and a correct storage of the cargo on trucks/railroad wagons and storage in the warehouses and that operations are carried out in line with the rules and procedures described in the WFP Logistics Manual
  • Perform any other related duties as may be required.

STANDARD MINIMUM QUALIFICATIONS

Education:
Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field; completion of Superior Maritime Institution or First University degree with additional years of related work experience and/or training/courses.
Language:

  • Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese.
  • Proficiency in Arabic is an added advantage.

SKILLS AND EXPERIENCE

Experience:

  • At least five years of post-degree professional experience in international Logistics operations, with at least two years of demonstrated experience of managing international, multifunctional teams;
  • Extensive experience in managing port operations is essential;
  • Previous experience with the UN or WFP and knowledge of implementing food assistance programs is an asset.

Technical Skills & Knowledge:

  • Knowledge of international commodity trade practices;
  • Ability to plan and organise the work and to meet strict deadlines;
  • An in-depth knowledge in port operations and technology, cargo and shipping documentation, C/P interpretation and shipping business;
  • Knowledge of computer software such as MS Office (i. e. Word, Excel and PowerPoint) and e-mail communications.

Competencies:

  • Ability to work productively and maintain effective working relationship with people of different national and cultural background;
  • Excellent negotiation and organization skills;
  • Flexibility to interact in the transport chain.

Application Procedures:

Go to: http://www1.wfp.org/careers/job-openings

Step 1: Register and create your online CV.

Step 2: Click on "View Vacancy" to read the position requirements and "Apply" to submit your application.

NOTE: You must complete Step 1 and 2 in order for your application to be considered for this vacancy.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply
  • Organization: WFP - World Food Programme
  • Location: Port Sudan | Sudan
  • Grade: Mid/Senior
  • Occupational Groups:
    • Logistics
    • Logistics
    • Logistics
    • Management, Administration and Finance
    • Management, Administration and Finance
    • Supply Chain and Service delivery
    • Supply Chain and Service delivery
  • Closing Date: 2016-12-01

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