Data Administrator



The deadline for applications has been extended to December 1, 2016.
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE\:  Please note that the deadline for applications is indicated in local date and time. 


1.         Organizational context


The post is located in the Patent Database Section.  The Section is responsible for maintaining and developing the PATENTSCOPE patent search system.  PATENTSCOPE, one of WIPO's Global Databases, is a patent search system providing public access to patent applications in full text format, including national patent collections contributed by offices with whom agreements have been reached.  The PATENTSCOPE system is updated daily with dozens of data sources, complex data structures, unreliable data sources with quality problems and includes tens of millions of records.


The main role of the incumbent is to plan, design, implement, improve, maintain and operate the complex data conversion and loading procedures for the PATENTSCOPE system ensuring that national patent collections are processed and loaded in a timely manner while continuously improving the level of automation of procedures, taking into account the planned growth of contributing national offices and source format changes.


The incumbent works under the supervision of the Head of the Section in close collaboration with other members of the Division.


2.         Duties and responsibilities


The incumbent performs the following principal duties\:


(a)      Develop strategies for, and  ensure PATENTSCOPE's data optimum quality, timeliness and completeness, in particular by means of internal and external data curation systems, automation and managing the loading of national collection updates, including bibliographic data, image and full-text documents.

(b)      Analyze, design, implement and support data formatting and cleaning operations.

(c)      Design, develop and maintain testing procedures in order to assess the level of integrity and consistency of the system’s data.

(d)      Ensure the efficiency of the loading procedures and improve the procedures by identifying performance bottlenecks and propose appropriate solutions.

(e)      Monitor the data loading execution during production, identify data format exception cases and refine system procedures to handle identified exceptions in a timely manner.

(f)       Maintain technical expertise by keeping up to date with new technology, assess applications and make proposals to supervisor.

(g)      Develop and maintain technical and training documentation.

(h)      Participate as a member of the PATENTSCOPE development team.

(i)        Perform other related duties as required.



3.       Requirements




   First-level university degree in computer science or information technology.



   Certification in JAVA, MySQL, Talend products.




At least three years of continuous experience with any of the TALEND tools for data integration and at least three years of continuous experience with MySQL and Java.



Excellent written and spoken knowledge of English.


   Knowledge of other official UN languages.

Job-related competencies


  • Comprehensive knowledge of data exchange standards, XML format, XML processing tools, JAVA, open source development environments and database environments including Oracle, MySQL or similar products.
  • Knowledge of data quality assurance.
  • Good understanding of IT best practice and its application in a business environment.
  • Ability to quickly understand and apply new technical solutions.
  • Excellent analytical and organizational skills.
  • Good knowledge of production procedures and data flows.
  • Ability to troubleshoot under pressure.
  • Ability to communicate information clearly, both orally and in writing.
  • Ability to work on own initiative and as a member of a team.
  • Good communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.


  • Understanding patent documents and patent data fields.
  • Knowledge of patent data exchange standards.



4.         Organizational competencies


1.  Communicating effectively.

2.  Respecting individual and cultural differences.

3.  Showing team spirit.

4.  Managing yourself.

5.  Producing results.

6.  Embracing change.

7.  Respecting ethics and values.



5.         Information


Mobility\:  Candidates appointed to an international position with WIPO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.


Annual salary\:

Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment.  The post adjustment (cost of living allowance) is variable and subject to change without notice in accordance with the rates as set within the UN Common System for salaries and allowances.  The figures quoted below are based on the October 2016 rate of 87.5%




With Dependants

No Dependants


Annual salary




Post adjustment




Total Salary




Currency USD






Salaries and allowances are paid in Swiss francs at the official rate of exchange of the United Nations.


Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.


Additional Information


Initial period of two years, renewable, subject to satisfactory performance.  No fixed-term appointment or any extension hereof shall carry with it any expectancy of, nor imply any right to, (further) extensions or conversion to a permanent appointment.


This vacancy announcement may be used to fill other posts at the same grade with similar functions in accordance with Staff Rule 4.9.4.


Applications from qualified women candidates are encouraged.

The Organization reserves the right to make an appointment at a grade lower than that advertised.




By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.


In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\:// Some professional certificates may not appear in the WHED and these will be reviewed individually.


Additional testing/interviewing may be used as a form of screening.  Initial appointment is subject to satisfactory professional references.


Additional background checks may be required.


Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
  • Organization: WIPO - World Intellectual Property Organization
  • Location: Geneva
  • Grade: P-3, International Professional
  • Occupational Groups:
    • Information Technology and Computer Science
    • Statistics
  • Closing Date: 2016-12-01

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