Associate Finance Officer
1. Organizational context
The post is located in the Financial Reporting Section, Finance Division, Department of Program Planning and Finance, Administration and Management Sector.
The Financial Reporting Section is responsible for the preparation of financial reporting (including annual financial statements, biennial financial management reports and reports to FITS donors) for both WIPO and UPOV. In this regard, it is responsible for ensuring that annual financial statements are prepared in accordance with applicable accounting standards. In addition, it is charged with the receipt of assessed and voluntary contributions for both WIPO and UPOV, together with all the related accounting and correspondence. The Section is also responsible for the preparation of bank and other reconciliations and for maintaining the accounting records regarding the Organization’s fixed assets.
The incumbent performs tasks relating to the preparation of financial reporting and related reconciliations for trust funds, together with the analysis and reconciliation of fixed assets.
The incumbent reports to the Finance Officer in charge of trust funds.
2. Duties and responsibilities
The incumbent will perform the following principal duties \:
Establish quarterly reconciliations of trust funds, including transfers or reimbursement to the Organization, accounting for these transfers and administrative support costs, bank charges and bank interest. Analyze accounting records and liaise with the Program Performance and Budget Division and Program Managers in this respect.
Prepare and review accounting records and financial data for inclusion in financial reporting for certain donors and in WIPO’s financial reports and prepare financial reports for donors, under the guidance of the Finance Officer in charge of trust funds.
Enter in the accounting system all the records linked to voluntary contributions and prepare related correspondence when necessary.
Maintain the database relating to trust funds and make recommendations for improvement.
Review cost estimates prepared by the Human Resources Management Department (HRMD) for employment of staff financed by trust funds and monitor actual staff costs for reporting purposes.
Maintain the accounting records regarding the Organization’s fixed assets. Reconcile the Asset Management module data with the General Ledger for all assets (buildings, equipment, software) on a quarterly basis. Ensure that any differences are corrected or can be explained.
Assist in the analysis of assets for the purposes of reporting under International Public Sector Accountings Standards (IPSAS) and in the preparation of financial reports on the Organization’s assets when required.
Establish the annual request for reimbursement of withholding tax to be sent to the Swiss federal authorities for WIPO and UPOV (including trust funds).
Advise staff across the Organization on the correct application of finance regulations, rules or procedures to cases and provide information to external and internal auditors and other professional advisors, as required.
Perform any other duties as required.
First-level university degree in finance, accounting or a related discipline or a professional accounting qualification.
Experience in accounting and financial reporting.
Experience of an ERP (ideally PeopleSoft Financials) gained in a financial or accounting role.
Experience working in a UN common system organization.
Excellent level of written and spoken English.
Good level of written and spoken French with a commitment to acquire an excellent level rapidly.
The successful candidate will be required to provide evidence of a level of French that is equivalent to ‘advanced’ as per the description of language levels available in WIPO’s recruitment system by the end of the probationary period. The level of French will be assessed through a formal language test. Passing the language test is one condition for the appointment to be confirmed at the end of the probationary period.
Knowledge of written and spoken Spanish.
Job-related competencies (Essential)
Accuracy and attention to detail.
Organizational skills with the ability to work under pressure and to respect deadlines.
High degree of independence, flexibility and initiative.
Competent user of Microsoft Office applications including Word, Excel, Outlook and PowerPoint and the internet, and the ability to work with databases and adapt quickly to new software.
Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.
4. Organizational Competencies
1. Communicating effectively.
2. Respecting individual and cultural differences.
3. Showing team spirit.
4. Managing yourself.
5. Producing results.
6. Embracing change.
7. Respecting ethics and values.
Mobility\: Candidates appointed to an international position with WIPO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment. The post adjustment (cost of living allowance) is variable and subject to change without notice in accordance with the rates as set within the UN Common System for salaries and allowances. The figures quoted below are based on the September 2016 rate of 85.4%
Salaries and allowances are paid in Swiss francs at the official rate of exchange of the United Nations.
Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.
Initial period of two years, renewable, subject to satisfactory performance. No fixed-term appointment or any extension hereof shall carry with it any expectancy of, nor imply any right to, (further) extensions or conversion to a permanent appointment.
This vacancy announcement may be used to fill other posts at the same grade with similar functions in accordance with Staff Rule 4.9.4.
Applications from qualified women candidates are encouraged.
The Organization reserves the right to make an appointment at a grade lower than that advertised.
By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.
In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.
Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.
Additional background checks may be required.
- Organization: WIPO - World Intellectual Property Organization
- Location: Geneva
- Grade: P-1, International Professional
- Finance and Banking
- Finance and Banking
- Finance and Banking
- Administrative support
- Administrative support
- Closing Date: 2016-11-30