Procurement Assistant – Kibondo, Tanzania (National Position) - Tanzania

Kibondo

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, emergency food security, and water, sanitation and hygiene sectors.
The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters, NORCAP, with 650 professionals, ready to be deployed on 72 hours’ notice when a crisis occurs.

In mid-April 2016, NRC conducted a pre-assessment mission in the refugee camps in north western Tanzania and the assessment revealed that the humanitarian situation for the refugees requires urgent intervention and NRC therefore decided to establish an operational office in Kibondo town, to respond in Mtendeli and/or Nduta refugee camps. The initial interventions will focus in three sectors; shelter, WASH and education (initially construction of permanent classrooms). NRC is therefore seeking a Procurement Assistant for the NRC Office in Kibondo, Tanzania. The Procurement Assistant reports to the Procurement Officer.

Job description

  • Adhere to NRC policies, tools, handbooks and guidelines
  • Assist with the implementation of the support function portfolio according to plan of action
  • Assist in processing authorised purchase requests and carry out procurement processes as per NRC procedures
  • Conduct regular market surveys to ensure that all purchased goods meet NRC standards, are fit for their intended purpose, and have appropriate quality assurances
  • Establish and maintain a good professional working relationship with suppliers and service providers
  • Liaise and coordinate in a timely manner with the relevant programs and departments regarding delivery of supplies, keeping all parties informed of any changes
  • Follow up delivery of supplies in a timely and cost effective manner, and ensure all required documents are signed and filed
  • Provide anti-corruption, transparency and cost efficiency focus in all processes
  • Prepare and develop status reports as required by management (i.e. procurement tracker, vendors’ database)
  • Ensure proper filing of documents (i.e. PRs, quotations, contracts, delivery notes, invoices)
  • Promote and share ideas for improvement of the support function

Qualifications

  • Minimum 2 years’ similar experience from working with Logistics in a humanitarian/recovery context
  • Relevant educational background combined with professional experience
  • Managing resources to optimize results
  • High-level competency in computer skills (Microsoft Office applications)
  • Fluency in English, both written and verbal
  • Fluency in one or more of the national/regional languages

Personal qualities

  • Ability to work under pressure, independently and with limited supervision
  • Ability to meet deadlines in multi-tasking environments
  • Ability to engage and motivate staff
  • Good coordination skills
  • All employees of the Norwegian Refugee Council should be able to adhere to our Codes of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable

Language

  • English

We offer

  • Duty station: Kibondo, or another location in North Wester Tanzania, where NRC supports the refugee response
  • Commencement: As soon as possible
  • Contract period: 3 months (with possibility of extension)
  • Salary/benefits: According to NRC’s general directions. The candidate will observe NRC’s code of conduct and working hours for the NRC Tanzania

Miscellaneous info

  • Travel: Some travelling must be expected
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply
  • Organization: NRC - Norwegian Refugee Council
  • Location: Kibondo
  • Grade: Services and Support
  • Occupational Groups:
    • Procurement
    • Procurement
    • Procurement
    • Logistics
    • Administrative support
    • Administrative support
    • Emergency Aid
  • Closing Date: 2016-12-01

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