Myanmar – Admin/Log Manager - Bhamo

Bhamo | Yangon

Posted on: 03/11/2016
Desired start date: 16/01/2017
Duration of the mission: 12 months renewable
Location: Based in Bhamo Town, occasional travel to Lwegel.

About the mission

SI has been in Myanmar since 2008. For the first three years SI worked in the Delta in response to the devastating Cyclone Nargis. In 2011, SI expanded to three new regions (Dry Zone, Rakhine, and Chin State) focusing on Livelihoods, Food Security, Shelter, and WASH. In Jan 2012 SI expanded to Kachin State to respond to an emergency situation created by the displacement of Kachin population affected by the arm conflicts. End of 2012 SI also responded to an emergency situation by covering basic wash needs of the population displaced by inter-communal tensions in Rakhine State.

Organization of the mission

The SI coordination team is based in Yangon, with an additional 2 bases in Rakhine and Kachin State with over 278 national colleagues and approximately 18 internationals. Each office is operational with a Field Coordinator and between 36-223 colleagues. This position in Kachin State will be based in Bhamo, leading the logistic and administration team of Bhamo.

About the job

Under the supervision of the administrative coordinator and of the Logistics Coordinator, the administrator – Logistician carries out administrative, accounting, financial and logistics management of his/her base, in compliance with donor and SOLIDARITES International procedures.

He/she organizes logistics and administrative support to the programs and is charged with ensuring that Solidarités International’s Human Resources policy is properly implemented as well as of the supervision of all the logistics and administrative activities at the base level.

He supports monitors and trains the members of his administrative team.

He/she assists the base Manager or the Field Coordinator to implement the security procedures

Specific context of the post:

The Admin Manager position has been handled by an expatriate for around 3 years now .

The Logistic Manager position has been handled by an expatriate for 10 months now.

At the departure of the previous national logistic manager, the log and admin positions merged into one position.

The volume of the base is reasonable both financially (around 600,000 EUR) and with HR (2 expatriates – 37 national staffs).

The major challenges for this position:

  • Capacity-building of the Admin-Log department staffs (supervisors, cashier and especially log tech positions).
  • Provide adequate support to program manager (FSL&WASH)
  • Communication in a non-English speaking context
  • Local partner strong follow-up and capacity building in total autonomy
  • Manage the purchase and transportation in 3 different areas (Laiza, Lwegel and Bhamo)
  • Transportation and goods availability is impacted by different seasons (Dry/Rainy), understand authorities restrictions on some goods.

Your profile

Education: Bachelor degree in accounting, administration, and/or logistic or related field and at least one year proven experience in administrative, financial and logistics management.

Experience: Minimum of 6 months of international experience, preferably in emergency or humanitarian contexts; experience in sensitive environments (post-conflict, conflict), IDP/refugee camp experience is an added value.

Previous experience of local partner capacity building and management is an asset.

Technical skills and knowledge: Knowledge in administrative, human resources and financial management. Knowledge in procurement, fleet (car, motorbike) and premises (energy, ICT, security) management. Knowledge of Solidarites International rules and procedures in terms of all human resources,financial and logistic matters (finance, accountancy, cash management, HR processes, purchase process...) preferred.

Software to manage: SAGA – HOMERE and Excel;

Transferable skills: Experience in training a small team and local partners – Significant importance on capacity building for this position

Languages: Good English command (spoken and written) essential;

Other desirable qualities: Autonomy - Sense of diplomacy – Patience very appreciate when it comes to deal with local partner - Asian experience valued

We offer

SI will offer you:

Salaried post: According to experience from 1600 euros gross per month, plus 10% annual leave allowance paid monthly, and a monthly Per Diem of 500 USD.

Social and medical cover: Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.

Vacation: During the assignment, a system of alternation between work and time off is implemented at the rate of one break every three months. For a one-year assignment, the expatriate will have a 7-day break during the 3rd and the 9th month (with 500 euros allocated by Solidarités). He or she will also be entitled to go back to his or her home country for a 14-day period after six months spent on the mission (Solidarités will cover travel costs).

During the assignment, the expatriate is entitled to R&R every three months: one week at three and nine months (with a 500 euro allowance) and two weeks at six months (with a plane ticket back home covered by Solidarités).

CONTACT: Anna FRANGI, Recruitment & Follow Up Officer

Application process

Does this description fit you? Please send us your CV and Cover letter in English. CV only applications will not be considered.

NB: The vacancy may close before the deadline. Thank you for your comprehension

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
  • Organization: Solidarités International
  • Location: Bhamo | Yangon
  • Grade: Junior
  • Occupational Groups:
    • Agriculture and Forestry
    • Environment
    • Management, Administration and Finance
    • Management, Administration and Finance
    • Management, Administration and Finance
  • Closing Date: 2016-12-18

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