Afghanistan - Finance Coordinator - Kabul

Kabul | Kabul

Posted On: 30/09/16

Desired started date: ASAP

Duration of the mission: 12 months

Location: Kaboul

About the mission

SI has been working in Afghanistan for 35 years. SI is currently implementing in Khost, Bamyan and Wardak provinces the following projects: Water, Sanitation and Hygiene (1 ECHO, 1 AFD which is a FSL/NRM project including a WASH part, 1 Rural Development project) and Emergency (1 Food Distribution and Livelihood, 1 Cash For Work, 1 Emergency Response Mechanisms) programs. The mission is also implementing several FSL projects.
The opening of new areas is forecasted in the 2016 mission strategy, especially for emergency projects: Nangarhar, Kunar, Paktya (where population displacements linked to conflicts are reported and where there are gaps in terms of humanitarian presence).

Organization of the mission
SI intervention areas are in three provinces Bamyan, Wardak and Khost with five operational bases and one coordination base in Kabul. At the time of writing, the mission has 10 international staff and 170 national staff. The coordination team in Kabul is currently composed of 5 expatriates (CD, Finance Co, HR Co, WASH Co and FSL Co) and 17 national staff.
In Bamyan province, there are three operational bases (Yakawlang, Saighan and Kahmard) and one “transit” base in Bamyan city. The team is composed of 3 expatriates (Field Coordinator and Deputy Field Coordinator in charge of programs, and Program Manager in Saighan) and 80 national staff. In Khost province, there is one base in the capital of the province. The team is composed of 2 expatriates (Field Coordinator and Program Manager) and 40 national colleagues plus the Pakistani camp staff. In Wardak province, there is one base in Maydan Shar city without expatriates and 27 national staff.

About the job

The main objectives of the post entail but are not limited to:

  • Ensure the respect and good implementation of SI procedures, and put in place the ones missing
  • Evaluate the tax guidelines not currently implemented (for expatriates, CFW, DW, etc.)
  • Improve the BFU, AB and CFF cycles
  • Ensure the respect of accountancy calendar and put in place the check of accountancy documents at coordination level
  • Review the cash management policy of all bases

Fonctions and Responsabilities:

Analysis of the socio-economic context

  • Identify administrative partners
  • Monitor the development of exchange rates and prices

Team management

  • Work with administrators to define administrative personnel needs during the mission and recruit according to allocated resources and Solidarités International’s operational strategy
  • Train and appraise the financial administrative team
  • Coordinate, plan and supervise the activities of the financial administrative team
  • Lead meetings for the financial administrative team

Financial, accounting and budgetary management

  • Define the expenditure cycle and authorization thresholds and ensure compliance with the purchase validation cycle
  • Consolidate the mission’s monthly closing accounts
  • Verify the accounts before they are sent to headquarters
  • Consolidate and check the Allocation boards
  • Prepare, monitor and revise the mission’s financial programming
  • Complete the consolidation of monthly Budget follow up and ensure that the mission remains financially stable
  • Make connections between budgetary consumption and activity progress. Propose solutions if necessary
  • Monitor the mission’s operating costs
  • Train the mission’s senior staff in how to use the Budget Follow up
  • Prepare and assist with possible audits or inspections
  • Prepare and consolidate the financial sections of proposals
  • Integrate the new donor contracts into the financial management of the mission’s projects, adhering to Solidarités International procedures

Administrative management of the mission

  • Negotiate and draw up partnership contracts with local partners and ensure that they are followed and complied with
  • Supervise paper and digital record-keeping, as well as ensuring the security of administrative documents
  • Supervise the quarterly mailing of administrative archives to headquarters after validation of the Internal Control Department
  • Select and contract a lawyer who will examine legal issues and limit any legal risks

Cash management

  • Manage the cash flows between headquarters and the mission, and ensure that bases receive supplies
  • Ensure that the cash box and coffers are well kept and that funds are secure at all bases
  • Compile and monitor cash flow forecasts and forward them to headquarters

Reporting/communication

  • Ensure regular financial reporting to headquarters, on a schedule defined by the administrative calendar
  • Ensure that Solidarités International’s in-country registration is followed up
  • Organize and run information and coordination meetings
  • Produce financial reports that are in line with financial donors’ administrative procedures
  • Establish and maintain relationships with the administrative authorities at the national level. Carry out constant judicial monitoring, keep up-to-date with local employment laws, check information collected with law firms and insert it into Solidarités International’s documentation
  • Take part in meetings relating to administrative aspects, represent Solidarités International when asked/delegated to do so
  • Act as a link between headquarters and the field for all matters relating to finance

Your profile:

Education

Bac + 5 degree in administrative and financial management

Experience

  • Previous experience in administrative management for an international NGO (at least two years), experience with Solidarites International is likeable
  • Previous experience in unstable environment (conflict / post conflict country)
  • Experience of team management
  • Experience of Finance management

Technical skills and knowledge

  • Knowledge of Saga software
  • Knowledge of Solidarites rules, tools and procedures

Transferable skills

  • Good analytical and writing/editing skills
  • Good communication and diplomatic skill
  • Good organization skills
  • Capacity to work under pressure in a tense security environment
  • Good pedagogical skills

Languages

  • Fluent in English
  • Knowledge of French and Dari/Pashto or Farsi will be appreciated

Other desirable qualities

  • Good knowledge of Islamic environment
  • Rigor, patience, autonomy and the ability to adapt are indispensable skills

ORG CHART POSITION (reporting and functional relationships)

  • Line manager: HoM
  • Line report(s) on base: immediate assistants
  • Functional manager: Desk Administrative Officer
  • Functional report(s): entire mission (excluding HoM) for financial matters

Specific context:

  • Means of communication: Internet (24h/24) and mobile phones
  • Climate: Mountainous climate / very warm in summer and very cold in winter
  • Guesthouse / office
  • Water supply from well in the yard, mineral water for drinking
  • Electricity network functioning, generator in back-up
  • Availability of basic supplies (hygiene, food)
  • In-country movements: According to security department and to work necessity (plane only). Limited accommodation conditions on most of the operational bases
  • Neither short trousers nor T-shirt, long sleeves, long shirt, veil are compulsory for woman in all public places.

Application process

Does this description fit you? Please send us your CV and Cover letter in English. CV only applications will not be considered.

NB : The vacancy may close before the deadline. Thank you for your comprehension

We offer

SI will offer you:

A salaried post: according to experience from 2000 euros gross per month, plus 10% annual leave allowance paid monthly, and a monthly Per Diem of 500 USD.

Social and medical cover: Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.

During the assignment, a system of alternation between work and time off is implemented at the rate of one break every three months. For a one-year assignment, the expatriate will have a 7-day break during the 3rd and the 9th month (with 500 euros allocated by Solidarités). He or she will also be entitled to go back to his or her home country for a 14-day period after six months spent on the mission (Solidarités will cover travel costs).

For further information about SImission in Afghanistan, please consult our website: http://www.solidarites.org/fr/nos-missions/afghanistan/regards-d-humanitaires

Contact : Anna FRANGI, Recruitment & Follow Up Officer

https://emea3.recruitmentplatform.com/appproc/index.cfm?event=createSessionAfterSessionClear&ID=PA3FK026203F3VBQB6G8N8NVU&jobboard=0&nPTID=18040&bSessionClear=true&nProfileIdFoundInAGP=

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply
  • Organization: Solidarités International
  • Location: Kabul | Kabul
  • Grade: Mid level
  • Occupational Groups:
    • Finance and Banking
    • Finance and Banking
    • Finance and Banking
    • Finance and Banking
    • Administrative support
    • Administrative support
  • Closing Date: 2016-11-30

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