The Project Coordinator is responsible for carrying out financial and administrative tasks at the Bethesda headquarters office and backstopping activities for Uganda-bases project in Uganda. S/he serves as the primary liaison between the field offices and URC headquarters and coordinates communication with subcontractors or sub grantees, partner organizations, and donor agencies.
- Review monthly project expenditures against budget and update financial tracker. Prepare written analyses of country spending as needed and coordinate monthly expenditure reviews. Alert project team to necessary contractual or management actions based on that review (i.e., line-item re-allocations, extensions needed etc.);
- Conduct programmatic review of monthly financial reports in accordance with contractual requirements and US Government regulations. Provide written certifications of review, as required;
- Ensure that program inputs are mobilized when needed, including in the areas of consultants and home office technical assistance, contracts, budgets, procurement and HR, to support the achievement of project deliverables.
- Systematize the monitoring of achievement of various processes and contract deliverables through the development and use of project trackers. Use and maintain project trackers to ensure sound financial, administrative, and programmatic management of the projects and anticipate technical/program support needs and priorities.
- Provide administrative, technical and financial management support to field-based projects and staff. This involves monitoring project expenses and providing detailed analyses for decision-making, reviewing and processing monthly field reports, preparing and analyzing quarterly financial reports, and developing various iterations of project budgets for different audiences;
- Ensure that contractually required and URC approval requirements (e.g., waivers, task orders, and approval memos) are met, and prepare justifications supporting those actions in coordination with senior technical, management, and contracts staff at HQ and country levels as needed;
- Process documentation needed to recruit and contract consultants and subcontractors; perform the actions necessary to initiate appropriate contractual mechanisms;
- Assist with management of subcontracts, including review of monthly expenditure vouchers against budgets, coordinating of regular partners’ meetings, and monitoring subcontractor technical inputs.
- Coordinate project activities with partners and other organizations as appropriate. Prepare for meetings and presentations of project activities (set up meetings, develop PowerPoint presentations, etc.)
- Assist senior technical and program staff in the development of annual work plans and accompanying budgets;
- Assist in tracking, developing and ensuring quality of project deliverables to include reports, summaries and success stories. These deliverables may require writing, editing, proofreading, translating and/or coordinating translation services;
- Coordinate and assist with project start-up and close-out activities, as needed, including mobilizing field-based staff, registration, coordinating relocation costs and logistics, establishing close-out timeline, and coordinating close budget monitoring in compliance with budget and client regulations;
- Update and report on required equipment inventory and property management compliance documents as required by project contract or audits;
- Oversee travel arrangements for technical assistance visits in compliance with USAID regulations and obtain necessary approvals;
- Receive procurement documentation from field teams and conduct thorough review and analysis of completeness and compliance with USAID regulations. Arrange procurement and shipping of supplies and equipment to the field offices, as necessary;
- Maintain accurate and up-to-date electronic and paper filing systems for assigned projects;
- Assist with the preparation and distribution of technical documents and PR publications about the project;
- Assist with proposal development and provide support to other projects as needed;
- Bachelor's degree in public health, international development or related field (or commensurate experience) PLUS one year of experience working on international donor funded projects in a programmatic and financial management capacity. A Master's degree or credits may substitute for a year of relevant work experience.
- Strong financial skills, including experience reviewing expenditure vouchers and accompanying receipts and determining allowability, allocability, and reasonableness of back-up documentation for expenditures.
- Strong budgeting skills, including experience with and aptitude for creating budget scenarios, projecting expenditures based on clear assumptions, and tracking actual expenditures against projections. Excellent Excel skills are a MUST.
- Experience with and an ability to follow United States federal contract procedures and regulations.
- Flexible and able to handle multiple tasks and work collaboratively with others. Able to work independently in a fast-paced organization by prioritizing and managing multiple priorities. Strong attention to detail and follow-through required.
- Ability to interact effectively with all levels of internal and external clients.
- Excellent oral and written communication skills in is required.
- Experience working in a federal contracting environment.
- Computer literacy is required. Advanced skills in Excel and MS Word a must.
- International field experience in developing country setting (such as Peace Corps service or equivalent) preferred.
- Experience working with USAID-funded programs in an organization focused on international development is desired
- Ability in computer programs such as Access, STATA, SPSS, and Power Point applications strongly desired.
Please note: Only candidates who are eligible to work in the United States for an indefinite period without a need for sponsorship will be considered for this position.
Please apply at this link: http://www.urc-chs.com/join-our-team/careers/project-coordinator-bethesda-md-united-states-0
- Organization: URC - University Research Company
- Location: Washington D.C
- Grade: Junior
- Management, Administration and Finance
- Management, Administration and Finance
- Closing Date: 2016-11-30