Project Coordinator

Washington D.C

Job Description:

The Project Coordinator is responsible for carrying out financial and administrative tasks at the Bethesda headquarters office and backstopping field activities as they relate to project implementation. S/he provides day-to-day organization of project-related work and coordinates communication with partner organizations, subcontractors or subgrantees, and donor agencies.

Job Responsibilities:

  • Review monthly project expenditures against budget and update financial tracker. Prepare analyses of spending as needed and coordinate monthly expenditure reviews. Alert project team to necessary contractual or management actions based on that review (i.e., line-item re-allocations, extensions needed etc.)
  • Ensure that program inputs are mobilized when needed, including in the areas of consultants and home office technical assistance, contracts, budgets, procurement and HR, to support the achievement of project deliverables
  • Use and maintain project trackers to ensure sound financial, administrative, and programmatic management of the projects and anticipate technical/program support needs and priorities
  • Provide administrative, technical and financial management support to project teams
  • Ensure that contractually required and URC approval requirements for procurement (e.g., waivers, task orders, and approval memos) are met, and prepare justifications supporting those actions in coordination with senior technical, management, and contracts staff at HQ and country levels as needed
  • Review and coordinate submission of correct and complete monthly payment vouchers to the client
  • Assist with management of subcontracts, including review of monthly expenditure vouchers against budgets, coordinating of regular partners’ meetings, and monitoring subcontractor technical inputs
  • Coordinate project activities with partners and other organizations as appropriate. Prepare for meetings and presentations of project activities (set up meetings, develop PowerPoint presentations, etc.)
  • Assist senior technical and program staff in the development of annual work plans and accompanying budgets
  • Assist in tracking, developing and ensuring quality of project deliverables to include reports, summaries and success stories, including writing, editing, proofreading, translating and/or coordinating translation services
  • Oversee travel arrangements for technical assistance visits in compliance with USAID regulations and obtain necessary approvals
  • Assist with proposal development and provide support to other projects as needed

Job Requirements:


  • Bachelor's degree in public health, international development or related field plus one year of experience working on international donor funded projects in a programmatic and financial management capacity. A Master's degree or credits may substitute for a year of relevant work experience
  • Strong financial skills, including experience reviewing expenditure vouchers and accompanying receipts and determining allowability, allocability, and reasonableness of back-up documentation for expenditures
  • Strong budgeting skills, including experience with and aptitude for creating budget scenarios, projecting expenditures based on clear assumptions, and tracking actual expenditures against projections. Excellent Excel skills are a MUST
  • Experience with and an ability to follow United States federal contract procedures and regulations
  • Flexible and able to handle multiple tasks and work collaboratively with others
  • Able to work independently in a fast-paced organization by prioritizing and managing multiple priorities. Strong attention to detail and follow-through required
  • Ability to interact effectively with all levels of internal and external clients
  • Fluency and excellent oral and written communication skills in English required
  • Experience working in a federal contracting environment
  • Computer literacy is required. Advanced skills in Excel and MS Word a must


  • Fluency and excellent oral and written communication skills in French or Spanish preferred
  • International field experience in developing country setting (such as Peace Corps service or equivalent) preferred
  • Experience working with USAID-funded programs in an organization focused on international development is desired
  • Ability in computer programs such as Access, STATA, SPSS, and Power Point applications strongly desired
  • Please note: Only candidates who are eligible to work in the United States for an indefinite period without a need for sponsorship will be considered for this position

Please apply via our careers page at

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
  • Organization: URC - University Research Company
  • Location: Washington D.C
  • Grade: Junior
  • Occupational Groups:
    • Management, Administration and Finance
    • Management, Administration and Finance
    • Management, Administration and Finance
    • Management, Administration and Finance
    • Public Administration - Restructuring
    • Public Administration - Restructuring
  • Closing Date: 2016-11-30

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