Executive Asst


Executive Assistant


Guidance will be given by the supervisor (often Regional Representative, Director of Buureau/Division). The Executive Assistant liaises with colleagues within the same office, at HQ, and in the field, on matters of non-routine significance in order to prepare documents for the supervisor and manage the flow of information.

Regular contacts with external parties, including UN office, donors and International organizations, are made to provide the supervisor's contacts with background information on relevant topics prior to meetings, to respond queries on behalf of the supervisor at his/her  discretions and to obtain assistance of others on matters of relevant to the office.



- The supervisor is provided support by managing the flow of information and communications, prioritizing and highlighting issues that need addressing.
- Background documents for meetings are prepared in time.


- Assist in managing the flow of information to the supervisor, in identifying priority matters that need to be urgently addressed by the supervisor and in proposing actions; analyze supporting documentation and summarize most relevant points for the supervisor; contribute to ensuring that appropriate action is taken by responsible Section Heads on matters brought to the attention of the supervisor.
- Assist in following-up on policies and instructions presented by the supervisor. Keep the supervisor aware of developments in UNHCR's major world-wide operations and of policy issues related directly to UNHCR or to humanitarian issues under the broader UN system.
- Assist the supervisor in the preparation of statements that represent UNHCR's overall policies and which highlight specific areas of concern. Propose and draft substantive correspondence for the supervisor.
- Confer with Section Heads to secure timely and authoritative information relevant to matters requiring action, decisions or the signature of the Regional Representative.
- Ensure that the supervisor is prepared for meetings and missions by drafting talking points, by researching relevant information; and by establishing contacts (within and outside UNHCR) on the subject matters to be discussed.
- Accompany the supervisor to meetings and on missions in order to prepare notes on the discussions, ensure follow-up in matters raised, and support the supervisor with any relevant input.
- Support the supervisor in efforts to raise the profile of UNHCR and the agency's concerns within the context of the broader United Nations system.
- Contribute to coordinating drafts of position papers and other documents relevant to the activities of the Office.
- Ensure that high-level visitors are appropriately addressed, that they receive background information as  necessary, and that protocol is respected.
- Perform other related duties as required.


- Prioritise tasks and organize work independently.
- Select and make pertinent abstracts and search for information.
- Have access to sensitive and confidential information.


- University Degree in Political Science, International Relations, Law or other related fields.
- Minimum 4  years of professional job experience relevant to the functions or in related fields.
- Proven drafting and editing skills.
- Excellent communication skills.
- A proven ability to act with discretion and diplomacy is essential for this function.
- Excellent knowledge of English and working knowledge of another UN language.

(In offices where the working language is not English, excellent knowledge of  UN working language of duty station and working knowledge of English.)


- Good knowledge and experience of  large scale UNHCR operations.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Geneva
  • Grade: P-2, International Professional
  • Occupational Groups:
  • Closing Date: 2016-09-26

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