Policy Coord Off (Fin&Admin)


Policy Coordination Officer (Finance and Administration)


UNHCR is an international humanitarian organisation operating in approximately 126 countries with over 350 offices worldwide.  Some 8,000 staff are directly employed with the Organisation which has an annual budget of approximately $5.3 billion and annual expenditure nearing $3.4 billion.   Over recent years the Organisation has repositioned itself in the humanitarian sector and  has adapted its operating model accordingly.  Within this evolving framework, results-based management and International Public Sector Accounting Standards are two key projects recently implemented. The Organisation has also adopted a global management accountability framework and a decentralised operating model to achieve global strategic goals and priorities.  Reporting to the Senior Policy Advisor (Finance) within the Policy and Audit Coordination Unit of the Division of Financial and Administrative Management, the incumbent will;

- Contribute to the development of corporate level policies and strategies concerning financial, accounting and administrative management that meet organisational strategic objectives and operational needs, taking into account recommendations issued by audit bodies and legislative bodies of the United Nations General Assembly and the International Public Sector Accounting Standards (IPSAS).
- Support, coordinate, consolidate, and advise on the implementation of  financial and accounting management policy initiatives and objectives which impact on the overall operations of UNHCR.
- Assist the Senior Policy Advisor in compiling responses to multiple requests addressed to the Controller requiring policy interpretation as well as development of processes and procedures to address day to day issues at the field level.
- Administrative and organizational support to the Independent Audit and Oversight Committee (IAOC).

The incumbent must have demonstrated analytical skills and good management and communication skills. The incumbent should be able to work independently with no close supervision required or with minimum guidance. He/she should possess excellent organizational, planning and coordination skills, and be able to work with senior colleagues in a professional manner to meet specific deadlines. He/she should be able to reflect long and complex deliberations on high-level issues into concise and understandable minutes.

The assigned responsibilities of this post include regular liaison with Senior Management of UNHCR such as Directors and Representatives and a variety of staff at Headquarters and in the field, as well as within the UN system and the internal and external auditors. The incumbent of this post, therefore, must have a good knowledge of UN Financial Regulatiosn and Rules, IPSAS and  relevant experience and accounting qualifications and superior drafting skills.


- UNHCR¿s financial, accounting and administrative policies at the corporate level are developed in line with  IPSAS and UN administrative instructions; and are adequate to address operational needs.
- Financial regulations, rules, policies and procedures are reflected and complied with in various agreements concluded with donors or in  reviews and verifications conducted by donors.
- Actions are taken in due time and efficiently in relation to coordination of external audit  and reviews/verifications conducted by various donors, including close monitoring of recommendations issued.
- Members of the Independent Audit and Oversight Committee (IAOC) are provided with adequate support and requested documents, including research and analysis on key audit and oversight related matters to UNHCR.

- Advise and assist in the formulation of new or updated financial, accounting and administrative management policies, procedures, processes at the corporate level, to ensure these are addressing the needs and reflecting the realities within the Organization and the environment in which it works.
- Advise and assist in providing functional guidance to Directors, Representatives and other managers at Headquarters and in the field on all aspects of financial control and management, taking into account internal control systems under the decentralised resource management framework.
- Assist in preparing presentations and clarifications on finance and internal control matters at various governance meetings (including informal consultations, Standing Committee, Executive Committee, Advisory Committee on Administrative and Budgetary Questions (ACABQ) and 5th Committee of the General Assembly).
- Carry out research on ¿best practices¿ related to methodologies, accounting and financial reporting (including implementation of  IPSAS), being developed within the United Nations system as well as in the private sector;
- Participate in the initiative to revise UNHCR¿s Manual, IPSAS Manual and other instructions and procedures to reflect required changes, while ensuring compliance with the applicable United Nations Financial Regulations and Rules.
- Contribute to the preparation and presentation of UNHCR¿s annual Financial Statements, with particular attention to compliance with applicable financial and accounting regulations and rules, and audit recommendations.
- Maintain liaison with the Board of Auditors to ensure external audit visits are well coordinated.
- Ensure audit queries are properly and timely addressed by relevant parties within the organisation.
- Assist in preparation of the reports to EXCOM and the General Assembly on the status of implementation of external audit recommendations.
- Represent the Organisation in inter-agency and other external fora relating to financial and accounting matters, including of the Finance and Budget Network of the High-Level Committee on Management (HLCM), if needed.
- Assist in reviewing the draft contribution agreements to be concluded with donors to ensure that contractual requirements are compliant with UNHCR,s rules, administrative instructions and standard practices, and
- Assist in carrying out any other tasks assigned to PACU on ad-hoc basis.
- Assist the Chairperson in the preparation of the agenda and other documentation and papers for discussion during Committee sessions.
- Prepare and compile correspondence, technical papers, data and sessional documents for discussion by the Committee.
- Prepare draft minutes of each session of the Committee promptly and circulate to all its members for consideration and approval at the next meeting of the Committee.
- Keep the Committee informed of developments in UNHCR that relate to the work of the Committee, which may include policy decisions, decisions of intergovernmental bodies, discussions by expert bodies, etc.
- Assist in drafting the Committee¿s annual report to the High Commissioner and the Executive Committee containing a summary of the activities undertaken by the Committee during the reporting period and the advice and/or recommendations that it has decided to submit for the consideration of the High Commissioner and the Executive Committee.
- Make the necessary logistical arrangements for each session of the Committee, by establishing the appointments with the key members of management and ensuring timely arrangements for the travel of Committee members.
- To ensure consistence and quality assurance for policy documents emanating from DFAM.
- To liaise with the Organizational Development and Management Service (ODMS) regarding the issuance of DFAM guidance/policies/administrative instructions.
- To keep up-to-date DFAM¿s intranet pages, including its policy and guidance page.

- Propose new or updated policies and procedures at a corporate level related to financial management, accounting and control, including IPSAS.
- Issue on behalf, and after clearance, of the Senior Policy Advisor concepts, interpretations and recommendations on all aspects of policy, financial and accounting control and management, as well as internal controls.
- Propose for consideration by the senior management corrective actions and consequences related to non-compliance with financial, administrative and material resources, management policies, rules and regulations.
- Coordinate and review external audit report responses from the field and Bureaux.
- Propose amendments to UNHCR¿s Financial Rules and other regulatory documents, when appropriate.
- Communicate with Board of Auditors on behalf of DFAM in respect of various actions taken as part of annual audits.
- Bring to the attention of the members of the IAOC and the ICAC any information, communications or reports, relevant to the responsibilities of both Committees.
- Prepare the agenda for the meetings of the IAOC, in consultation with the Chairperson/Deputy High Commissioner.
- Request required documentation from relevant entities and distribute this to attendees before IAOC meetings.
- Prepare draft minutes for each of the IAOC¿s sessions, to be submitted for review and approval by the Chairperson and all Committee members.
- Share the IAOC¿s observations and recommendations with the High Commissioner and Deputy High Commissioner, for follow-up as necessary and appropriate.
- Act as DFAM focal point on issues relating to knowledge management and dissemination of policy guidance.


- Advanced university degree in Accounting, Business Administration, Finance,  Economics or other related field, preferably with subject matter courses in Accounting.
- Minimum 10 years of relevant professional working experiences in the areas of administration, audit, finance or related field in UN organizations.
- Demonstrated experience in formulation of financial and accounting policies and procedures at a corporate level
- Experience in preparing presentations and reports to UN /UNHCR¿s governance bodies including Standing    Committee, Executive Committee,  ACABQ and the 5th Committee of the General Assembly.
- In-depth knowledge of the UN finance systems,  UN Financial Regulations and Rules. International Public Sector
- Accounting Standards (IPSAS) , together with relevant accounting experience.
- Excellent knowledge of oral and written English.


- Professional qualification in accounting or auditing (CPA/CIA or equivalent).
- Thorough knowledge of UNHCR¿s organizational structure, governance reporting and requirements, and compliance issues.
- Knowledge of Enterprise Resource planning (ERP) systems.
- Persuasive and tactful, with strong interpersonal and listening skills; ability to work and communicate in a professional manner and with a professional demeanor.
- Working knowledge of French.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: HEADQUARTERS  (EXT) | Geneva
  • Grade: P-4, International Professional
  • Occupational Groups:
    • Management, Administration and Finance
  • Closing Date: 2016-07-11

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