Development of Food Safety Guidelines for Specialized Medical Foods Supply Chain, SCSC, UNICEF Supply Division, Copenhagen, Denmark
Consultancy Title: Development of Food Safety Guidelines for Specialized Medical Foods Supply Chain:
Duration*: ~3 Months / ~60 days of work, duration driven by deliverables*
HQ Travel: Travel Costs and DSA (per diem) provided for a maximum of 10 days. (1) Inception report
Meetings with MNC, HTC, Warehouse, Logistics & QA Centres.
Calls with selected external partners and UNICEF Country Offices
Final submission of Guidelines.
Field Missions/Travel: Expectation for travel to 2 countries (Nigeria and Ethiopia) will be covered in accordance with UN rules and regulations with Travel costs and DSA (per diem
Start Date*: 1 July 2016*
Reporting to*: Wambua Nzioki, Supply Chain Specialist (Nutrition), UNICEF Supply Division, Copenhagen*
In May 2007, leading international agencies including UNICEF, WHO, WFP, among others signaled a shift from hospital-based to community-based treatment for severe acute malnutrition (SAM) with specialized medical foods (SMF). Demand for these commodities, which had been growing steadily throughout the decade, more than doubled in the years following the joint statement. With years of experience in meeting the needs of mothers and children, UNICEF is leading a multi-stakeholder global effort that can bring critical nutrition interventions to the world’s poorest communities.
In 2013, WFP in collaboration with UNICEF and other partners provided a detailed commodity management guidelines, “Managing the Supply Chain of Specialized Nutritious Foods” which covers end to end supply chain. However, there are still cases of safety of SNFs that have been reported in countries, and this has necessitated a simplified approach of providing safety guidelines to the last mile, that provide a simple checklist for the health workers who manage the SNFs.
As these commodities leave the supplier factories, their quality is checked and certified as fit for purpose. However, during containerization, shipping/freighting, customs clearance and onward to the consumption level, there are no guidelines that assure safety of these foods to the user/consumer.
According to the UNICEF commissioned study of 2009 entitled; “*A*** *Supply Chain Analysis of Ready-to-use Therapeutic Foods for the Horn of Africa”,** (page 26), any compromises in the safety of RUTF might also lead to disruptions in product flow, resulting in supply chain uncertainty.
The goal of this assignment is to develop a simplified checklist that assures safety of SMFs, to be used as quick reference material for logisticians, custom clearance officials, transporters, freighter forwarders, warehouse assistants and health workers who dispense the commodities at the last mile. More specifically, the safety guidelines will be structured in a way that clearly identifies the key considerations in the following stages of the supply chain;
Containerization - what to check for in the containers that are used to transport the commodities both upstream and downstream.
Transportation – Managing lead-times to ensure no delays that may compromise the safety of nutrition commodities. This may entail a checklist for the transport vessel.
Shipping/freight – The condition in which nutrition commodities are shipped to the port of entry may have an impact on their safety. Simple guidelines or criteria to conform to will be ideal.
Customs clearance – Safety of SNFs may be compromised during clearance. Filing the clearing documents promptly, positioning of containers at customs yards and the clearance lead-times are all important aspects that the guidelines will address.
In country supply chain – transportation( vessel, temperatures, condition of container), warehousing/storage, inventory management, distribution to lower levels of healthcare delivery, including the last mile.
DESCRIPTION OF ASSIGNMENT:
This assignment will be phased as follows;
Assess and review existing materials and guidelines for SMFs that are used by UNICEF and stakeholders, agencies and the private sector. An obvious start point will be the 2013 WFP supply chain guidelines for Specialised Nutritious Foods, and Home Fortification Technical Advisory Group guidelines.
Consult (and document) with stakeholders, both private and public - shippers, suppliers, 3PLs, regulators, and others on food safety practices, and review in-transit packaging, containerization, customs holding locations and clearance processes and practices of SMFs(including storage and distribution).
Consult internally within UNICEF SD – MNC, HTC, QA, SCSC, and Warehouse & Logistics to understand the safety practices in the upstream.
Engage selected UNICEF country offices to review the safety practices and inform the draft report.
Based on findings, personal inputs and recommendations from UNICEF and other sector players in phases 1 and 2, develop Guidelines for food safety of SMFs across the supply chain (End to End).
Expected Time (tentative)
Inception report showing methodology, literature/documents to be reviewed, contracted suppliers (shippers, transporters, 3PLs etc.) to be contacted and tools of engagement with both internal and external players in nutrition supply chain*.*
Stakeholder Consultations (UNICEF SD, WFP, UNICEF Nigeria, Ethiopia CO’s, Customs Authorities in the two countries, transporters, freight forwarding companies and NGOs.) report shared with the technical working group, comments gathered and incorporated.
Draft safety guidelines shared with the technical working group, comments gathered and incorporated.
Final Safety Guidelines shared with the technical working group and comments addressed and submitted to the Supervisor
The activity deadlines and further specification on individual activities will be specified and agreed after contracted.
Education & Experience:
Advanced degree in supply chain management, with bias towards Logistics (including shipping), Warehousing and Inventory Management, Nutrition, Pharmacy or any other related field.
At least 5 years’ experience in public healthcare supply chains, with nutrition as a definite advantage.
Quality assurance certification and or experience within public healthcare supply chain will be considered essential.
- Core Values
Diversity and Inclusion
- Core Competencies
- Drive for Results
- Key Functional Competencies
- Planning and Organizing
Demonstrated knowledge in the field of nutrition commodities supply chains, preferably in low and middle income countries
Excellent research and analysis skills
Excellent writing and presentation skills
Mana*gement experience and demonstrated ability to work with government and partners.*
Good analytical, facilitation, communication and report writing skills.
Fully competent in Microsoft Office suite.
Fluency in spoken and written English is essential and Knowledge of other UN languages that may apply to the countries will be an asset.
Desk Review of qualified candidates, based on:
- Financial quote at a daily rate in US Dollars excluding all taxes
- Two References
- P 11 form (which can be downloaded from our website at http://www.unicef.org/supply/files/UN_Personal_History_Form.doc*).*
UNICEF considers best value for money as a criteria for evaluating potential candidates. As a general principle, the fees payable to a consultant or individual contractor follow the “best value for money” principle, i.e., achieving the desired outcome at the lowest possible fee.
Successful applicants will be evaluated within the following criteria:
TECHNICAL QUALIFICATION (max. 85 points)
Technical Capacity (65 points)
At least 5 years work experience in national supply chains, at national, and local levels in developing-country settings, preferably in the areas of Nutrition and or essential medicines and supplies.
Demonstrated knowledge in the field of nutrition commodities supply chains, preferably in low and middle income countries – End to End supply chain, with appreciation to freighting, customs clearance, and in- country logistics.
Mana*gement experience and demonstrated ability to work with governments and partners.*
Demonstrated ability to comprehend the importance of quality monitoring in nutrition supply chains.
Analysis and Executive Communications (15 points)
Ability to work with a broad range of organizations in the supply chain space
Excellent research and analysis skills
Excellent writing and presentation skills
Similar Projects (5 points)
Customer references for similar or related assignments
TECHNICAL QUALIFICATION *- Total Points*
FINANCIAL PROPOSAL *(max. 15 points)*
FINANCIAL PROPOSAL - *Weight Combined Score*
TOTAL SCORE *(max. 100 points)*
Payment will be aligned to deliverables as agreed when contracted. All deliverables to be approved prior to payment.
General Conditions of Contracts for the Services of Consultants / Individual Contractors
1. Legal Status
The individual engaged by UNICEF under this contract as a consultant or individual contractor (the “Contractor”) is engaged in a personal capacity and not as representative of a Government or of any other entity external to the United Nations. The Contractor is neither a "staff member" under the Staff Regulations of the United Nations and UNICEF policies and procedures nor an "official" for the purpose of the Convention on the Privileges and Immunities of the United Nations, 1946 (“the Convention”). The Contractor may, however, be afforded the status of "Expert on Mission" in the sense of Section 22 of Article VI of the Convention and if the Contractor is required by UNICEF to travel in order to fulfill the requirements of this contract, the Contractor may be issued a United Nations Certificate in accordance with Section 26 of Article VII of the Convention.
The Contractor shall complete the assignment set out in the Terms of Reference for this contract with due diligence, efficiency and economy, in accordance with generally accepted professional techniques and practices.
The Contractor must respect the impartiality and independence of UNICEF and the United Nations and in connection with this contract shall neither seek nor accept instructions from anyone other than UNICEF. During the term of this contract the Contractor must refrain from any conduct that would adversely reflect on UNICEF or the United Nations and must not engage in any activity that is incompatible with the administrative instructions and policies and procedures of UNICEF. The Contractor must exercise the utmost discretion in all matters relating to this contract.
In particular, but without limiting the foregoing, the Contractor (a) will conduct him- or herself in a manner consistent with the Standards of Conduct in the International Civil Service; and (b) will comply with the administrative instructions and policies and procedures of UNICEF relating to fraud and corruption; information disclosure; use of electronic communication assets; discrimination, harassment, sexual harassment and abuse of authority; and the requirements set forth in the Secretary General's Bulletin on Special Measures for Protection from Sexual Exploitation and Sexual Abuse.
Unless otherwise authorized by the appropriate official in the office concerned, the Contractor must not communicate at any time to the media or to any institution, person, Government or other entity external to UNICEF any information that has not been made public and which has become known to the Contractor by reason of his or her association with UNICEF or the United Nations. The Contractor may not use such information without the written authorization of UNICEF, and shall under no circumstances use such information for his or her private advantage or that of others. These obligations do not lapse upon termination of this contact.
3. Title rights
UNICEF shall be entitled to all property rights, including but not limited to patents, copyrights and trademarks, with regard to material created by the Contractor which bears a direct relation to, or is made in order to perform, this contract. At the request of UNICEF, the Contractor shall assist in securing such property rights and transferring them to UNICEF in compliance with the requirements of the law governing such rights.
If UNICEF determines that the Contractor needs to travel in order to perform his or her obligations under this contract, that travel shall be specified in the contract and the Contractor’s travel costs shall be set out in the contract. In cases where travel costs have not been set in the contract, travel may either be organized by UNICEF or reimbursed upon submission of receipts within ten (10) days of completion of a specific travel on the following basis:
UNICEF will pay for travel in economy class via the most direct and economical route, provided however that in exceptional circumstances, such as for medical reasons, travel in business class may be approved by UNICEF on a case-by-case basis.
UNICEF will pay for out-of-pocket expenses associated with such travel, up to an amount equivalent to the daily subsistence allowance that would be paid to staff members undertaking similar travel for official purposes.
5. Statement of good health
Before commencing work, the Contractor must deliver to UNICEF a certified self-statement of good health and take full responsibility for the accuracy of that statement. In addition, the Contractor must include in this statement of good health (a) confirmation that he or she has been informed regarding inoculations required for him or her to receive, at his or her own cost and from his or her own medical practitioner or other party, for travel to the country or countries to which travel is authorized; and (b) a statement he or she is covered by medical/health insurance and that, if required to travel beyond commuting distance from his or her usual place or residence to UNICEF (other than to duty station(s) with hardship ratings “H” and “A”, a list of which has been provided to the Contractor) the Contractor’s medical/health insurance covers medical evacuations. The Contractor will be responsible for assuming all costs that may be incurred in relation to the statement of good health.
The Contractor is fully responsible for arranging, at his or her own expense, such life, health and other forms of insurance covering the term of this contract as he or she considers appropriate taking into account, among other things, the requirements of paragraph 5 above. The Contractor is not eligible to participate in the life or health insurance schemes available to UNICEF and United Nations staff members. The responsibility of UNICEF and the United Nations is limited solely to the payment of compensation under the conditions described in paragraph 7 below.
7. Service incurred death, injury or illness
If the Contractor is travelling with UNICEF’s prior approval and at UNICEF's expense in order to perform his or her obligations under this contract, or is performing his or her obligations under this contract in a UNICEF or United Nations office with UNICEF’s approval, the Contractor (or his or her dependents as appropriate), shall be entitled to compensation from UNICEF in the event of death, injury or illness attributable to the fact that the Contractor was travelling with UNICEF’s prior approval and at UNICEF's expenses in order to perform his or her obligations under this contract, or was performing his or her obligations under this contract in a UNICEF or United Nations office with UNICEF’s approval. Such compensation will be paid through a third party insurance provider retained by UNICEF and shall be capped at the amounts set out in the Administrative Instruction on Consultants and Individual Contractors. Under no circumstances will UNICEF be liable for any other or greater payments to the Contractor (or his or her dependents as appropriate).
Any dispute arising out of or, in connection with, this contract shall be resolved through amicable negotiation between the parties.
If the parties are not able to reach agreement after attempting amicable negotiation for a period of thirty (30) days after one party has notified the other of such a dispute, either party may submit the matter to arbitration in accordance with the UNCITRAL procedures within fifteen (15) days thereafter. If neither party submits the matter for arbitration within the specified time the dispute will be deemed resolved to the full satisfaction of both parties. Such arbitration shall take place in New York before a single arbitrator agreed to by both parties; provided however that should the parties be unable to agree on a single arbitrator within thirty days of the request for arbitration, the arbitrator shall be designated by the United Nations Legal Counsel. The decision rendered in the arbitration shall constitute final adjudication of the dispute.
9. Penalties for Underperformance
Payment of fees to the Contractor under this contract, including each installment or periodic payment (if any), is subject to the Contractor’s full and complete performance of his or her obligations under this contract with regard to such payment to UNICEF’s satisfaction, and UNICEF’s certification to that effect.
10. Termination of Contract
This contract may be terminated by either party before its specified termination date by giving notice in writing to the other party. The period of notice shall be five (5) business days (in the UNICEF office engaging the Contractor) in the case of contracts for a total period of less than two (2) months and ten (10) business days (in the UNICEF office engaging the Contractor) in the case of contracts for a longer period; provided however that in the event of termination on the grounds of impropriety or other misconduct by the Contractor (including but not limited to breach by the Contractor of relevant UNICEF policies, procedures, and administrative instructions), UNICEF shall be entitled to terminate the contract without notice. If this contract is terminated in accordance with this paragraph, the Contractor shall be paid on a pro rata basis determined by UNICEF for the actual amount of work performed to UNICEF’s satisfaction at the time of termination. UNICEF will also pay any outstanding reimbursement claims related to travel by the Contractor. Any additional costs incurred by UNICEF resulting from the termination of the contract by either party may be withheld from any amount otherwise due to the Contractor under this paragraph.
UNICEF and the United Nations accept no liability for any taxes, duty or other contribution payable by the consultant and individual contractor on payments made under this contract. Neither UNICEF nor the United Nations will issue a statement of earnings to the consultant and individual contractor.
Applicants may apply on UNICEF’s external employment site at http://www.unicef.org/about/employ/.
Vacancy no: 496148
**Applications should be submitted before close of business on:* *10 June, 2016.**
- Organization: UNICEF - United Nations Children’s Fund
- Location: Copenhagen
- Grade: Mid/Senior
- Security and Safety
- Security and Safety
- Monitoring and Evaluation
- Supply Chain
- Closing Date: 2016-06-10