Senior Finance Accountant, Project Accounting


Senior Finance Accountant, Project Accounting

Location:             Virginia

Division:              International Accounting

Status:  VA-Based Full Time

Position Number:            16:112


Project Description:

The Senior Project Accountant is responsible for monitoring and coordinating financial activities for assigned programs.  The function of Project Accounting is to alert the program team of proactive measures to ensure success in regards to cost and deliverables of the project and to take a proactive approach to the oversight of financial transactions within their portfolio.  This includes working with field office and headquarters personnel to assist in the planning, tracking, reporting, and billing for these projects.  The Project Accounting team works with the Program Team to design, propose, and start up new projects and field offices, monitor the costs and deliverables of the projects, and ensure accurate and timely reporting to the donor(s).  Work with other Project Accounting team members to provide full service accounting for projects to include funding requests, project data and budget setup in Costpoint, advance account reconciliation, billing and collecting and processing journal entries. The Sr. Finance Accountant, in coordination with others in the Business Operations department, will help to support IFES’ programmatic areas and both its HQ and global field offices and sites. 

Job Responsibilities:

  • Work with Programs to develop a viable, comprehensive cost/schedule plan that reflects the planned performance of all work and ensures contractual compliance and successful delivery of the project work plan.
  • Establish a comprehensive control system, including policies and reporting procedures, that insures efficient financial performance by programs and provides accurate and timely reporting to IFES senior management, program managers, and program staff in headquarters and field offices.
  • Assist the Project Accounting Manager with special projects and cover some responsibilities when absent.
  • Coordinate the planning, tracking, analysis, and reporting of projects of varying contract type, size, complexity, and level of risk.
  • Work with and advise program staff of financial policies and procedures for IFES and donor organizations.
  • Generate monthly billings and/or quarterly 425 reports and conduct unbilled analysis.
  • Project cash management to include assessment and projection of cash burn rates, tracking of advances, reviewing balances in deferred revenue accounts, and assisting in spending planning.
  • Contribute to budget for new business proposal development and provides costing/pricing input. Assist with updating budget/forecast data in Cognos.
  • Provide data and reports for all types and levels of program reviews and financial reports. This requires system care and feeding of the ERP (Costpoint), reviewing and uploading data from Quick Books, and regular usage of Cognos reporting.
  • Provide written and verbal notification to management regarding program cost variances.
  • Actively participates in project startup and close out process.
  • Assist Project Accounting Manager in planning and conducting financial training in the field and at headquarters and updating field financial handbook and desk procedures as needed.
  • Review and approve project transactions and reports to insure compliance with IFES policies, A-133 regulations, and donor requirements.
  • Assist Project Accounting Manager in preparing and supporting project and annual financial audits.
  • Analyze and approve cost corrections.
  • Other duties as assigned.


Education:  Bachelor’s degree in Accounting or Finance.

Experience: 6 years of progressive experience in the finance or accounting field preferably with USAID and non-USG donor business development and government grants and contracts. Strong managerial and leadership skills and abilities. Experienced with budget management. Understanding of multiple contract types, including time and materials (T&M) and cost plus fixed fee (CPFF). Understanding of OMB A-110, 122 and 133, FAR, CAS and 22 CFR 226.  Understanding of multiple contract types, including time and materials (T&M) and cost plus fixed fee (CPFF).  Experience with financial reporting software packages.  Deltek Costpoint, Cognos, and Quick Books experience strongly desired.

Related Skills or Knowledge:  Experienced with Microsoft Office required.  Detailed oriented and organized.  Strong communicator, both verbally and in writing.  Collaborative, team oriented individual.  Experienced collaborator and contributor to successful proposal development efforts. Collaborative, team oriented individual.

LANGUAGE SKILLS:  English required.  Proficiency in Spanish/French/Arabic language a plus.

TRAVEL:  Travel up to 10% of the time.


Standard office work environment.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. 

To Apply:

You must go to to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.).  Resumes are only reviewed and accepted if submitted through our careers page.


Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
  • Organization: IFES - International Foundation for Electoral Systems
  • Location: Arlington
  • Grade: Mid/Senior
  • Occupational Groups:
    • International Relations
    • Accounting (Audit, Controlling)
    • Accounting (Audit, Controlling)
    • Gender Mainstreaming
    • Finance and Banking
    • Finance and Banking
    • Management, Administration and Finance
    • Management, Administration and Finance
    • Public Administration - Restructuring
    • Public Administration - Restructuring
    • Administrative support
    • Administrative support
  • Closing Date: 2016-06-13

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