Finance and Administration Officer

Suva | Suva

The Pacific Community is the principal scientific and technical organisation in the Pacific region, proudly supporting development since 1947. We are an international development organisation owned and governed by our 26 country and territory members. In pursuit of sustainable development to benefit Pacific people, our unique organisation works across more than 25 sectors. We are renowned for our knowledge and innovation in such areas as fisheries science, public health surveillance, geoscience, and conservation of plant genetic resources for food and agriculture.

The Geosciences Division has three technical work programmes: Geoscience for Development, Water and Sanitation, and Disaster Reduction. Its services to SPC’s member countries and territories include assessments of the potential of ocean and onshore mineral resources, maritime boundary data collection, coastal protection and management, geo-hazard assessment, and technical advice and assistance in the areas of water, waste-water, sanitation, disaster risk management, mapping and surveying (including GIS and remote sensing), and natural resources economics.

The role The Finance and Administration Officer will work within the Institutional Strengthening in Pacific Island countries to Adapt to Climate Change (ISACC) project, funded by USAID, which aims to strengthen the national institutional capacity of Pacific Island countries and territories (PICTs) to enable them to effectively plan, coordinate and respond to the adverse impacts of climate change and disaster risks. The role will monitor and evaluate project finances to ensure compliance with the overall project implementation plan in line with SPC and USAid processes and regulations. Working closely in support of the Project Manager, the role will lead financial reporting that will support strategic decision-making and promote shared learning, both internally and with partners, including support of resource mobilisation and tracking of funds leveraged as a result of USAid assistance.

The key result areas of the ISACC project are described below:

  • Integrated institutional frameworks and national capacity are strengthened to support multi-sectoral approaches to climate change and disaster risks.
  • Access to new climate change finance is enhanced through improved capacity, systems and tools.
  • Regional cooperation and coordination are strengthened through augmented national capacity, delivered through shared learning to support PICTs address climate and disaster risks.

The project is delivered by a team of skilled professional specialists from SPC, the Pacific Islands Development Forum (PIDF) and the Secretariat of the Pacific Regional Environment Programme (SPREP), in conjunction with stakeholders from national governments, including central climate change, finance and planning agencies.

The key responsibilities of the role include the following:

  1. Project finance and administration – regular liaison with project implementing partners (PIFS, SPREP and PICTs) to ensure project finances are on track and within SPC and USAid financial regulations; develop, monitor and assess project budgets and forecasts to ensure consistency with project implementation plan, outputs and intended outcomes; design and prepare multi-purpose project financial reports following discussions with partners on grants acquittals and payments; prepare financial budgets; prepare regular financial reports; identify financial issues that may impact on the project; provide of training and guidance to implementing partners.

  2. Financial monitoring, evaluation and learning – develop and monitor a financial risk management system to track project expenditure and identify potential risks; ensure appropriate financial reports and monitoring tables are available for regional steering committees; coordinate and lead project audits required by partners and internal auditors; develop, monitor and update a database tracking sheet to facilitate effective reporting; assist the Project Manager with mid-term reviews or end-of-project evaluations; provide back-up support to the project team and PICTs in preparing budgets and forecasts for project/programme proposals for new climate change financing.

  3. Resource mobilisation and leveraging funds – develop budgets, forecasts and financial analyses for new initiatives in accordance with SPC regulations and donor requirements; provide technical assistance to PICTs in developing budgets for climate change projects being submitted for international climate change financing; track investment leveraged from private and public sector sources for climate change as a result of USAid assistance.

  4. Collaboration and partnerships – liaise directly with PICTs’ climate change, finance and planning agencies on financial reporting matters; cultivate strong strategic partnerships with finance focal points at PIFS, SPREP and USAid to facilitate timely reporting and strengthen regional collaboration; assist with the preparation of letters of agreement and memorandums of understanding with development partners, regional agencies and PICTs; participate in SPC corporate and programmatic activities.

Key selection criteria

1. Qualifications

Degree in accounting, finance or business administration.

2. Technical expertise

A minimum of five years’ experience in a similar position, with at least three years’ experience as a project accountant in an international or regional organisation. A good understanding of financial management systems and modalities for dealing with government interdepartmental and or ministry issues. A strong background in project budgeting, financial reporting, audit requirements and effective systems for fund transfer. Ideally with a donor-related finance background.

3. Essential skills

Ability to adapt to a dynamic and challenging environment. Committed to providing timely financial advice and support to a wide variety of internal and external stakeholders. Demonstrates a proactive and consultative approach. The ability to think fast, solve problems and provide innovative solutions, while working as part of a team. Excellent interpersonal skills are critical to the success of this role. Able to demonstrate the ability to work autonomously, but with a passion for mentoring and capacity building in order to foster and promote a positive and collaborative team environment.

4. Language skills

Excellent English language skills, with a working knowledge of French being an advantage.

5. Interpersonal skills and cultural awareness

Good interpersonal skills. A team player, with the ability to network and work effectively in a multicultural setting. Cultural sensitivity, and a demonstrated understanding of developing country environments. Knowledge of Pacific Island countries and territories is an advantage.

Salary, terms and conditions

Required start date – The role is immediately available.

Contract Duration – This position is budgeted for three years initially, and may be renewed depending on available funding and performance.

Remuneration – The Finance and Administration Officer is a Band 8 position within SPC’s 2016 salary scale, with a starting salary range of 1,907–2,384 SDR (special drawing rights) per month, which currently converts to approximately FJD 5,608–7,010 (USD 2,651–3,314; EUR 2,412–3,015). An offer of appointment for an initial contract will normally be made in the lower half of this range, with due consideration being given to experience and qualifications. Progression within the salary scale will be based on annual performance reviews. Remuneration of expatriate SPC staff members is not subject to income tax in Fiji; however, Fiji nationals employed by SPC in Fiji will be subject to income tax.

Languages – SPC’s working languages are English and French.

Applicants must apply online using SPC Recruitment management system at:

For your application to be considered, you must provide us with:

  • an updated resume
  • contact details for three professional referees
  • a cover letter detailing your skills, experience and interest in this position
  • responses to all screening questions

Please ensure your documents are in either Microsoft Word or Adobe PDF format.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
  • Organization: SPC - Pacific Community
  • Location: Suva | Suva
  • Grade: Mid/Senior
  • Occupational Groups:
    • Finance and Banking
    • Finance and Banking
    • Management, Administration and Finance
    • Management, Administration and Finance
    • Management, Administration and Finance
    • Administrative support
    • Administrative support
  • Closing Date: 2016-06-09

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