Finance & Admin/HR officer – national contract



The number of persons transiting Greece, in search of safety elsewhere in Europe, has significantly increased since June 2015. As numbers increased to several thousand new arrivals per day, reception facilities and the capacity of primary duty-bearers as well as the humanitarian community in Greece was overstretched. As a consequence, persons awaiting registration before continuing their journey onwards have been exposed to conditions that can be below standard and conducive to an unsecure protection environment, especially for the most vulnerable cases.

With the overall objective of urgently improving the quality of the protection environment and conditions for those persons likely in need of international protection, this project seeks to support primary duty-bearers (Ministry of Migration Policy as the primary actor) to the furthest extent possible through the implementation of small scale construction to improve infrastructure, systematic information dissemination on available services and the registration process to persons of concern in a language they understand, development of site profiles and continuous monitoring of service provision, management of available accommodation facilities to ensure adequate shelter and priority to the most vulnerable, and conducting protection monitoring and support for the development and implementation of an adequate referral system for vulnerable cases.



The Finance Officer main responsibility is to support in managing and delivering financial services across all projects and sites. This includes implementing, monitoring and following up across all financial tasks and ensuring that DRC’s standard policies and best practice are followed.




  • Ensure that budgets and accounts are in accordance with DRC and donors’ requirements in coordination with Senior Finance staff.
  • Maintain proper filing and monthly scanning of all financial documents
  • Prepare and review payment vouchers and invoices for accuracy and reconcile discrepancies
  • Review order requests according to budgets.

Cash and Bank Management

  • Make timely payments accordingly with procedures
  • Manage petty cash and clear cash advances, upon request, ensuring safe custody of cash
  • Ensure daily cash counting and reconciliations
  • Review payment requests for accuracy, completeness, compliance, level of authorisation and clarity of invoices
  • Follow up for bank transactions and reconciliations.
  • Support on cash flow management
  • Support on Financial reports and audits

Administration & Management

  • Oversee and administer contracts related to the office management such as lease contracts, maintenance contracts, phone lines, etc.
  • Oversee and administer the day-to-day activities of the office.
  • Provides assistance in the understanding and interpretation of DRC policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards.
  • Serves as the primary point of administrative contact and liaison with other offices, individuals, and institutions on operational and programmatic matters concerning the office.
  • Oversees and facilitates resources management, administration procedures and documentation.
  • Act as focal point and arrange maintenance for office and guesthouses.
  • Provides and/or oversees provision of staff support to the office, maintaining calendars and travel arrangements, screening, analysing, and, handling day-to-day problems and situations.
  • Supervise and coordinate cleaning and maintenance services.
  • Archive held for legal issue and related procedures, for Delegation of Powers and Authority documentation
  • Ensure support for annual legal review on NGO Registration; Labour Law and Financial Regulations
  • Ensure support for Expatriate staff follow up: Registration in the Country, Visa and travel regulation; Work permits; Leave and R&R management.
  • Ensure support for premises contracts management, office, warehouse and guesthouse leases
  • Responsible for Mail Recording System
  • Follow-up for assets insurance
  • Responsible for filling procedures
  • Responsible for updating monthly the staff contact list
  • Responsible for staff ID card management and traceability of DRC/Donor Equipment use
  • Responsible for Organisational Chart updating and publishing in the offices bulletin board Office

Human Ressources

  • To ensure staff recruitment process is in line with DRC procedure;
  • To be part of recruitment panel
  • To ensure approved timesheets are filed on a monthly basis and sent to the public authorities
  • Keep records about working hours, overtime, bonuses, annual Leave, official Holidays, sick leave, and maternity leave
  • To check monthly payroll for all staff
  • To draft contract and/or contract extension for National Staff
  • To monitor and update National Staff leave balance
  • To ensure that all staff personnel records are properly maintained and regularly updated
  • To prepare and reconcile income tax and social security payment
  • To be a focal point for staff appraisal process
  • Ensure that DRC internal documents (code of conduct, personal data form, self-declaration form, e-mail policy form) are filled in correctly
  • Ensure compliance with Greek Labor Law, Tax and Social Security Legislation
  • Ensure compliance in Human Resources Administration Management to DRC Operations Handbook
  • Support in writing Terms of References for National and International staff
  • Ensure Staff Induction on DRC: Code of Conduct; Confidentiality and Conflict of interest Policy; Internal Policies and Procedures; Vision, Value and Standard; E-.mail and Internet Policy; Staff Compliant Procedure
  • Keep record about disciplinary actions
  • Assure timely termination letter and certificate of employment
  • Any other tasks assigned by the line manager



The position is supervised by: Head of Finance and Administration



  • University degree in accounting, business administration, finance or related areas
  • Good knowledge of Microsoft Programmes (E.g. Excel and Word)
  • Able to communicate both verbally and in written in English and Greek
  • Excellent interpersonal skills with the ability to maintain confidentiality
  • Cultural sensitivity and ability to work in a cross-cultural environment
  • Experience work with No Profit Organization is a plus. 
  • Punctuality and respect for rules and procedures.



This position is requested for a period of eight months with potential to extend based on performance, DRC requirements and availability of funds.

We offer a fair compensation package depending on your qualification and experiences. DRC provides training opportunities to develop and strengthen the quality of its services as well as its staff members’ professional and personal development.

The position will be based in Thessaloniki (Greece)



Interested? Then apply for this position on line:

All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in English.

Applications close on 8th of May.

Due to the urgency of the position DRC reserves the right to recruit a candidate who matches the required profile before the above deadline.


Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
  • Organization: DRC - Danish Refugee Council
  • Location: Thessaloníki
  • Grade: Mid/Senior
  • Occupational Groups:
    • Human Resources
    • Human Resources
    • Finance and Banking
    • Finance and Banking
    • Management, Administration and Finance
    • Management, Administration and Finance
    • Administrative support
    • Administrative support
  • Closing Date: 2016-05-08

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