Project Manager

Warsaw | Poland


This is an extra-budgetary position.

The initial contract will be for one year, renewable until the project ends. The expected duration of the project is until 31 December 2018 and the selected candidate should commit to being available for the duration of the project.

The Office for Democratic Institutions and Human Rights (ODIHR) is the principal institution of the OSCE responsible for the human dimension. The ODIHR’s activities are implemented in 57 participating States in accordance with the ODIHR’s political mandate.

Under the Maastricht Ministerial Council Decision on Tolerance and Non-Discrimination (TND), the ODIHR was given the task to serve as a collection point for information and statistics on hate crimes, including on forms of violent manifestations of racism, xenophobia, discrimination and intolerance and to report regularly on these issues. On 28-29 April 2004, an OSCE Conference on Anti-Semitism was held in Berlin which resulted in a “Berlin Declaration” which tasked the ODIHR with closely following anti-Semitic incidents in the OSCE area and with collecting and disseminating information on best practices for preventing and responding to anti-Semitism. The incumbent will be responsible for developing and implementing all of Programme activities and projects related to anti-Semitism and will be responsible for ensuring the overall implementation of taskings given to the ODIHR under the Permanent Council Decision on Combating Anti-Semitism (Decision No. 607). In 2014, OSCE participating States met to take stock of how their commitments to address anti-Semitism had been implemented. Following this, the OSCE’s 2014 Basel Ministerial Council Declaration No. 8 on Enhancing Efforts to Combat anti-Semitism specifically tasked ODIHR to offer to participating States best practices on efforts to counter anti-Semitism, including by consulting civil society, to effectively identify and address contemporary manifestations of anti-Semitism; to facilitate the exchange of best practices among participating States on educational initiatives and other measures to raise awareness of anti-Semitism and overcome challenges to Holocaust education, and to promote dialogue and strengthen the capacity of civil society to foster mutual respect and understanding in order to advance the cause of co-operation between different communities.

With a clear basis in the expressed will of all OSCE participating States over many years, ODIHR developed the project focusing on addressing the security needs of Jewish communities; countering anti-Semitism through education, and fostering civil society coalition building.

Under the guidance of ODIHR’s Tolerance and Non-Discrimination Department, this project is implemented by a dedicated team of staff funded from extrabudgetary sources. The team, consisting of nine members, is led by a Project Manager (Anti-Semitism project) based in the ODIHR office in Warsaw, who is responsible for co-ordinating project activities with TND senior management and staff of the Direction and Policy. In addition, the project team consists of: two Project Officers, Assistant Project Officer, three Administrative Assistants, a Budget Assistant and a Finance Assistant all located in Warsaw.

Tasks and Responsibilities

Under the supervision of Head, Tolerance and Non-Discrimination Department, the incumbent provides overall co-ordination for the project which involves OSCE Secretariat, partner international organizations, and national authorities.

In particular, the incumbent:

· during the project inception phase prepares a detailed plan of activities for the individual project components in consultation with internal and external partners, and leads the overall implementation of activities in co-ordination with other partners, ensuring political support for project activities, engaging appropriate governmental agencies and officials, non-governmental partners and co-ordinating their participation; ensuring that gender mainstreaming components are adequately integrated in the project design, implementation and monitoring;

· tasks and supervises the project team, including professional and administrative staff; oversees and ensures the quality of implementation of the project components, with particular regard to ensuring adherence to best practices defined during any previous research phase. In consultations with TND and Project Co-ordination Unit, manages relations with the donor, including reporting on qualitative project progress and providing input for any evaluation(s) of the project or related ODIHR programmatic activities or negotiating the terms of the agreement with the donor for implementation of the project, if necessary. In co-operation with Public Affairs Unit, pays special attention to achieving an appropriate visibility for the project, following OSCE and donor guidelines for public relations, including through personal presentations at high level events;

· conducts research, analysis, and assessments on the project subject matter; and follows all political and substantive developments in the project region as they relate to achievement of the project’s programmatic goals;

· oversees the financial and administrative aspects of project development and implementation;

· performs other related duties, as required.

Necessary Qualifications

· Advanced university degree (Master) in a subject related to the topic of the project (such as project management, law, social sciences, international relations, etc.);

· At least eight years of progressively responsible and relevant professional experience at operational level of designing and implementing complex, multi-million euro/dollar international development projects in fields relevant to the project’s topic and involving multiple stakeholders;

· Established understanding and experience of promoting human rights, democracy and tolerance and non-discrimination from an international institutional base, including experience at the international level in an advisory or operational function;

· Proven experience in capacity-building and institution-building strategies and methodologies; familiarity with the specific subject matter of the project is highly desirable;

· Established management experience is essential.

· Computer literate with practical experience in Microsoft applications.

· Understanding of the political sensitivities and administrative constraints in the work of ODIHR and the OSCE and how these affect implementation of a large-scale project with defined activities and a limited time frame is desirable;

· Self-driven and an ability to work with minimal supervision and under sometimes acute political, institutional and time pressure;

· Excellent oral and written communication skills in English. Knowledge of language(s) spoken in the project’s geographical area or that of a group of people that the project is supporting is desirable.

· Ability to establish and maintain effective working relations with people of different national, ethnic and cultural backgrounds;

· Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.


Monthly remuneration, subject to social security deductions as well as monthly changes of the post adjustment multiplier and exchange rate, is approximately EUR 5,800 (single rate) and approximately EUR 6,200 (dependency rate). OSCE salaries are exempt from taxation in Poland.

Social security will include participation in the Cigna international medical insurance scheme and OSCE Provident Fund maintained by the OSCE. The Organization contributes an amount equivalent to 15% of the employee's salary to this Fund and the employee contributes 7.5%. Other allowances and benefits are similar to those offered under the United Nations Common System.

Appointments are normally made at step 1 of the applicable OSCE salary scale.

If you wish to apply for this position, please use the OSCE's online application link found under

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only shortlisted applicants will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the Organization.

The OSCE is a non-career organization committed to the principle of staff rotation.

No application fees or information with respect to bank account details are required by OSCE for our recruitment process.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
  • Organization: OSCE - Organization for Security and Co-operation in Europe
  • Location: Warsaw | Poland
  • Grade: Mid/Senior
  • Occupational Groups:
    • Management, Administration and Finance
    • Management, Administration and Finance
    • Public Administration - Restructuring
    • Public Administration - Restructuring
  • Closing Date: 2016-03-10

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