Snr Finance Officer


Senior Finance Officer


Senior Finance Officers in the field typically report to the Assistant Representative (Admin). This arrangement separates the administrative and finance functions while providing mutual backup.

In operations that do not have a Project Control Officer and are not covered by a Regional Project Control Officer, the Senior Finance Officer must also perform oversight responsibilities with regard to the execution of projects.

A `mixed¿ Admin/Finance post in the field can be found at P3 or P4 level. Because of this mixed profile, it is unlikely that there would be another  post at the P level with a pure finance function, and the expectation would be that such an office would also have a finance staff at the NO or G level.

The incumbent directly supervises professional and general service staff.



- UNHCR¿s financial rules and regulations, policies and procedures are adhered to by the country operation.
- UNHCR has a budget that provides a comprehensive and consolidated picture of its operational, staffing and administrative requirements at the country-level.
- UNHCR¿s local cash is safeguarded.
- Monthly accounts are correct and approved.
- The Delegation of Authority Plan (DOAP) is up-to-date and reflects the necessary segregation of duties in the office.
- Risks are identified, and a mitigation plan is implemented.
- Senior management is promptly informed of major variances in the execution of projects (budgets, finance, implementation or timeframe).


- Perform financial planning, reporting and analysis of resources within the country
- Prepare administrative budgets, supervise the submissions of the requirements from Sub/Field Offices ensuring that these remain within the limits approved by  the Budget Committee and monitor and control administrative budgets (ABOD) expenditure;
- Ensure compliance with UNHCR and UN Financial Regulations and Rules, policies and procedures;
- Analyze expenditure variances against approved budgets;
- Review and certify vouchers, including ABOD and project disbursements;
- Establish monthly cash requirements for the office;
- Establish and maintain effective business relationships with local banks;
- Review and make recommendations for the streamlining of financial systems and accounting procedures
- Make proposals for the continuous improvement of financial monitoring and control mechanisms;
- Perform oversight responsibilities, when applicable, with regard to the execution of projects, including (1) monitoring all financial aspects of project management as well as operational risks at the country level; (2) analyzing project expenditures levels and patterns in relation to the operations plan and signed agreements with partners and implementation rates; and (3) monitoring that IPs meet UNHCR¿s administrative, financial and procurement requirements in the execution of the project.
- Identify potential risks in relation to the financial management of the office, including effective internal controls, and propose mitigating action to senior management, when applicable.
- Perform project control functions, in the absence of a dedicated project control position.
- Ensure timely submission of financial reports to Headquarters;
- Ensure that monthly accounts are correct, and ensure timely monthly bank reconciliations, including open items, review and clearance of unwanted requisitions and PO balances;
- Ensure that payments are made within the month-end and year-end cut-off periods;
- Conduct regular checks of petty cash and cash accounts;
- Implement year-end instructions for the closure of accounts;
- Review regularly and update the Delegation of Authority Plan (DOAP);
- Coordinate responses to audit queries from internal and external audits and the implementation of audit recommendations;
- Monitor the accuracy of office accounts and advise staff responsible for expenditure processing, pre-audit and accounts production on actions to be taken;
- Compile and submit information required for the preparation of UNHCR¿s statutory accounts;
- Interpret financial policies and procedures and provide advice to staff in the office on their practical application;
- Act as the focal point for UNHCR global initiatives that impact financial management and control;
- Recommend the disposal of UNHCR¿s local property, plant and equipment (PPE) and inventories, in accordance with asset management rules; and
- Identify and provide training on financial matters, and recommend or develop training modules, when necessary.


- Ensure country-level compliance with financial rules, policies and procedures.
- Propose recommendations for the streamlining of financial systems and accounting procedures, or improvements of financial monitoring and control mechanisms.
- Certify country-level financial expenditure reports submitted to the regional office or Headquarters.
- Approve and certify local bank reconciliation and petty cash accounts.
- Verify and certify submitted IP financial and operational reports, when applicable.
- Have unlimited access to financial and operational records relating to projects, when needed to perform oversight responsibilities.
- Correct deficiencies, identified through audits, in the country operation¿s financial management.

- Advanced University Degree in Accounting, Finance, Public or Business Administration, Economics or related field, OR university degree in another field combined with a professional qualification in accounting or finance (CPA/CIA or equivalent).
- Minimum ten years of previous job experience (12 years with university degree) in the field of accounting or finance, of which at least five years in an intergovernmental organization (United Nations or similar).
- Working experience with accrual accounting (such as IPSAS or IFRS).
- Good understanding of the workflows of PeopleSoft/Oracle Financial modules.
- Excellent computer skills, in particular in MS Office applications.
- Excellent communication skills.
- Excellent knowledge of English and working knowledge of another UN language.

(In offices where the working language is not English, excellent knowledge of UN working language of duty station and working knowledge of English.)

***For National Officer positions, very good knowledge of local language and local institutions is essential.


- Professional qualification in accounting or finance (CPA/CIA or equivalent).
- Knowledge of international auditing standards.
- Excellent knowledge of United Nations financial rules and procedures.

C001L3 - Accountability Level 3
C002L3 - Teamwork & Collaboration Level 3
C003L3 - Communication Level 3
C004L3 - Commitment to Continuous Learning Level 3
C005L3 - Client & Result Orientation Level 3
C006L3 - Organizational Awareness Level 3
M002L3 - Managing Performance Level 3
M006L3 - Managing Resources Level 3
M005L3 - Leadership Level 3
M003L3 - Judgement and Decision Making Level 3
X001L3 - Analytical Thinking Level 3
X004L3 - Negotiation and Conflict Resolution Level 3
X007L3 - Political Awareness Level 3

Please note that the closing date for all vacancies in Add.2 to the September 2015 Compendium is Monday 22 February 2016 (midnight Geneva time).

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Geneva
  • Grade: P-4, International Professional
  • Occupational Groups:
    • Finance and Banking
    • Finance and Banking
    • Finance and Banking
    • Finance and Banking
    • Administrative support
    • Administrative support
    • Administrative support
    • Administrative support
  • Closing Date: 2016-02-22

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