16-032: Finance Administrative Director


16-032: Finance Administrative Director


International Medical Corps, a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs, seeks candidates for the position of Finance Administrative Director in the Palestinian Territories.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.


The Finance Administrative Director will provide key leadership and direct financial accounting and administrative functions of Health Matters program. Duties will include management of accounting transactions, financial reporting, budgeting, cash flow, banking, compliance, and internal control function. This position will work closely with Headquarters’ Finance team to ensure consistency throughout the organization, while assisting the Chief of Party to manage the project resources in the most effective manner.

The position will develop and oversee the implementation of policies, procedures and systems for administration and human resource management. S/he will ensure that the project's support interventions are in compliance with national and international standards as well as the financial compliance standards of the donor.


1. Finance Management
• Ensure compliance with internal and donor regulations and procedures; establishing finance and supporting function policies, systems and procedures, and directing or performing their development, documentation, and implementation
• Establish Finance and supporting function policies and corresponding procedures
• Direct the implementation of finance documentation for the program
• Closely monitor the financial planning process for budgeting and pipelines
• Provide training and orientation to finance and admin officers

• Secure uninterrupted cash flow and set up cash management systems according to the organizations policies and procedures

• Initiate recruitment efforts and participates in the selection of administrative and finance personnel
• Make recommendations for structuring as necessary in order to improve information flow, services and to address workplace issues
• Drafts and implement local staff policy inclusive of liaising with local government to ensure compliance with national tax and labor regulations
• Supervise and ensure that the day-to-day accounting operations and financial management functions in field offices are performed in accordance with internal policy and procedures
• Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments;
• Provide recommendations for budget realignments as required
• Ensure maintenance of accurate records of financial transactions of the country offices in order to monitor financial status of all project activities
• Ensure preparation of all financial reports in accordance with the organizations finance reporting as well as projects financial reports for donors and external purposes in order to meet country specific accounting, legal and contractual requirements

• Ensure sound administrative practices with regards to record keeping and compliance with USAID and project-specific regulations

2. Human Resources Management
• Supervise human resource and administrative functions to ensure their smooth and effective operations
• Ensure compliance to local labor laws including contracts, compensation packages and working hours
• Oversee the recruitment and selection of qualified program field staff, recommend promotions, disciplinary action and termination of staff in consultation with supervisors
• Make frequent site visits to facilities to ensure that appropriate care and training are being conducted and to offer support to field staff
• Maintain open lines of communications with all field staff

• Analyze compensation packages, taxation requirements and human resource policies for local staff to ensure that International Medical Corps’ has adequately accounted for the financial impact of local staff compensation and benefits.
3. Training/ Capacity Building
• Determine training needs for finance and human resources staff
• Train senior national staff to increase their responsibilities in order to build capacity and ensure sustainability of programs
• Advocate and plan for professional development for expat and national staff
• Effectively stay abreast of donor policies, procedures, rules and regulations; compile and update applicable local policies; and train program and partner staff in these policies.

4. Working Relationships
• Maintain frequent communication with Regional Finance Coordinator to ensure finance activities and objectives are communicated
• Work with senior management to ensure the coordination of programs are within budgeted targets
• Interface with varying governments and relevant agencies to ensure compliance with government regulations
5. Representation
• Communicate with our partners, as well as sub grantees to verify their systems and that they understand and follow all appropriate procedures.

• Participate in sharing best practices with partner and sub granted NGOs.

• Review sub grantee reporting and assist with the review of grants as may be requested. Provide additional technical assistance to partners as necessary to maintain high standards of compliance.

• Serve as a liaison with donor on matters related to the program to ensure financial accountability
• Participate in donor meetings and communicate relevant information to HQ
• Work with key donor staff to develop and maintain optimum financial and programmatic relationship
• Ensure maximum visibility of the agency amongst the NGO community
• Lead the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information
• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors
6. Security
• Ensures application and compliance of security protocols and policies
• Facilitates emergency and non-emergency security expenditures
7. Prevention of Sexual Exploitation and Abuse
• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps
Other duties as assigned. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.


“To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.”

• Minimum of a college or university degree in accounting or Business Administration; preferably a Master’s degree
• Minimum 5 years managerial experience in a non-profit organization or equivalent combination of experience, training and education
• Extensive experience in the administrative and financial management of overseas programs at the management level
• Extensive experience in working with computerized accounting systems, preferably Cost point
• Comprehensive knowledge and working experience with USAID;
• Experience in developing and managing procurement and logistical procedures and policies
• Skills and knowledge in program sustainability and capacity building, public-private partnerships and project monitoring and evaluation (both quantitative and qualitative methods)
• Strong writing and presentation skills
• Proven capabilities in leadership required
• Strong negotiation, interpersonal and organization skills

Other Relevant Information (if applicable):

• Ability to read, write, analyze and interpret, technical and non-technical in the English language
• Ability to effectively present information and respond appropriately to questions from senior managers in the field and HQ, counterparts, senior government and rebel leaders and other related regional players
• Medical Evacuation service and competitive benefits provided by the organization
• Further information regarding security and situation on the field available during the interview process

How to apply: Please go to: Finance Administrative Director and follow the instructions for applying online.

“International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.”

How to apply:

To officially begin the application process, qualified candidates please go to our career page http://careers.internationalmedicalcorps.org/careers.aspx , noting where you noticed the position you are applying for and complete the online employment application form.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
  • Organization: IMC - International Medical Corps
  • Location: Gaza
  • Grade: Mid/Senior
  • Occupational Groups:
    • Finance and Banking
    • Finance and Banking
    • Finance and Banking
    • Finance and Banking
    • Management, Administration and Finance
    • Management, Administration and Finance
    • Management, Administration and Finance
    • Management, Administration and Finance
    • Management, Administration and Finance
    • Administrative support
    • Administrative support
    • Administrative support
    • Administrative support
  • Closing Date: 2016-02-29

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