Terms of Reference Mid‐Term Evaluation of Swedish Committee for Afghanistan’s Strategic Plan

Kabul | Kabul


Swedish Committee for Afghanistan (SCA) is a Swedish membership non‐governmental development organization that has been operating in Afghanistan for almost thirty five years. SCA’s vision is an independent Afghanistan free from poverty, violence and discrimination, where human rights are respected and all live in dignity, enjoy equal opportunity and social justice.

The mission of SCA is to empower individuals, communities and local organizations, primarily in rural areas and with particular focus on women, girls, boys and vulnerable groups such as people with disabilities, so that they may participate fully in society and influence their own development. SCA will achieve this by working closely with communities, local and national civil society organizations and relevant levels of government, and by combining capacity development, advocacy and service provision.

In Afghanistan SCA is presently managing development programmes linked to Strategic Objectives - Health, Education, Rural Livelihoods and Community Governance with a total annual budget of roughly USD 40 million in 14 out of 34 provinces in the country.

A management office in Kabul coordinates all operations, while programme activities are implemented from five Regional Management Offices (RMOs) and two liaison offices. SCA has more than 5,000 employees, of whom more than 99 % are Afghans. The work is always conducted in close cooperation with the local population.

In Sweden, SCA influences the public opinion by providing knowledgeable and reliable information about Afghanistan, communicating SCA’s basic values and development results in order to increase sustainable cooperation and assistance in a spirit of solidarity. There is one management office in Stockholm. SCA is independent from political and religious organizations both in Sweden and abroad.

1. Rationale, purpose and scope of the mid –term evaluation

1.1 Rationale of the mid–term evaluation:

As part of an ongoing transition from a humanitarian to a development‐oriented organization, SCA has been implementing a second round of its Strategic Plan (SP) covering 2014‐2017, which guides the organization in all its operations. The SP was an important first step in SCA to introducing Results‐based Management (RBM) as a framework for programme management. Accordingly the SP includes detailed result matrices for all programme objectives. The purpose of this mid‐term evaluation is to revise the current SPs and to provide key inputs to the next cycle of strategic planning

1.2 Evaluation objectives:

  • To assess the extent to which the strategic plan has enabled SCA so far to meet the stated outcome objectives;
  • To verify the relevance of the SP with a particular focus on theory of change, overall approach and methods concerning advocacy and capacity development and the appropriateness of the strategic objectives to the context in which SCA works;
  • To evaluate the efficiency so far of the implementation of the SP;
  • To analyses the coherence between the SP 2014-17 and the SCA Annual Work Plans and budgets of 2014 and 2015 (AW&B), where the differences between the programmes’ capacity for long‐term strategic programme development will be reflected upon;
  • To identify key factors either enabling or constraining the achievement of planned outcomes, as well as identify any gaps in the SP;
  • To assess the extent to which SCA’s cross‐cutting strategies concerning human rights and gender, capacity development, and the Environment are integrated into the methodology of the SP and its individual programme strategies;
  • To identify lessons learnt and to provide recommendations for optimizing results, approaches and methods within SCA.

2. The Scope and methodology of the mid –term evaluation

The mid –term evaluation will give attention both to SCA’s work in Afghanistan and Sweden, and include all SCA’s programs in education, health, people with disabilities rural development as well as cross cutting support programs human rights and gender, and civil society, in addition to support functions of finance, human resources and administration.

The evaluation will start from Stockholm Management Office (SMO) to conduct interviews with SCA management, board and members. The consultant will travel to Kabul Management Office (KMO) to conduct meetings and workshops with staff and stakeholders.

The consultant will develop a detailed methodology outlining his/her approach to the tasks of this consultancy, which will include but not limited to review of key documents, conducting interviews, focus group discussions and workshops with staff, beneficiaries, the board, members and stakeholders in both Sweden and Afghanistan. The data collected in this consultancy will be primarily qualitative in nature and the consultant is expected to come up with a data analysis plan. The structure of the final report will be developed by the consultant in consultation with SCA.

The consultant in consultation with SCA will determine the number of people to be interviewed both internally within SCA and externally with stakeholders and beneficiaries. In consultation with SCA the consultant will conduct focus group discussions and facilitate review workshops.

The desk study will focus on both quantitative and qualitative data and will include any or all of the following: annual reports, work plans and budgets, program and project documentation, monitoring reports and project evaluations, sector and national policy documents and strategic plans and situational analyses, sector reports and evaluations from donors and NGOs.

On completion of the field work, the consultant will conduct a workshop presentation in KMO of the initial analysis/results in order to obtain immediate feedback.

The first draft of the final report will be circulated among relevant SCA staff and key stakeholders and beneficiaries for their feedback and recommendations. The final report will be compiled and presented including all feedback from the various SCA staff.

3. Methodology and Profile of Consultant Profile required of the evaluation consultant:

The evaluation will be carried out by an external national or international consultant who will be responsible for conducting all aspects of the evaluation and delivering the stated outputs. The consultant with have the following experience and skills:

  • Minimum qualification of Bachelor’s degree (Master’s degree preferred) in a relevant academic field;
  • Significant demonstrable experience in conducting evaluations of complex programme or strategic plans for development NGOs;
  • Have experience and full understanding of Result Based Management in development NGOs;
  • Have knowledge and competence regarding work in any of the following fields: gender equality, rights‐based approaches, civil society, education, rural development, disability and health (with a focus on sexual and reproductive health rights).
  • Experience in a range of consultative and participatory data collection methods.
  • Experience of working in a conflict or post‐conflict environment is highly desirable.
  • Experience of working in Afghanistan desirable.
  • Highly proficient in written and spoken English. Proficiency in Dari and / or Pashto an asset.
  • Strong communication skills, with the ability to communicate detailed concepts clearly and concisely both in writing and verbally is desired.

4. Outputs

  • Detailed work plan and timelines
  • Inception report ‐ submitted not later than 5 days after the start of the assignment.
  • This shall include: - a detailed methodology, including an explanation of the overall approach, as well as the chosen methods of consultation.
  • Updated time plan and work schedule (including plans for field visits);
  • Principles for selecting people to interview;
  • Workshop presentation of preliminary findings of the review to SCA staff at KMO on finishing the field work
  • Draft evaluation report with executive summary in English addressing all the objectives given in the ToR. This report will be circulated among relevant SCA staff, and accepted by SCA before the final review report can be finalized.
  • Final evaluation report incorporating or responding to feedback from SCA, to be delivered no later than seven days after receiving SCA feedback.

5. Time schedule, reporting and dissemination

5.1 Scheduling:

The evaluation will preferably start as soon as possible, but no later than March, 2016and will be carried out according to the following schedule:

Preparation / desk study/ Inception Report 4 days

Interviews / consultations in Sweden 6 days

Trip to KMO 5 days

Field trips to regional management offices (incl. travel) 8 days

Feedback presentation (Kabul) 1 day

Analysis and report writing 8 days

Total 32 days

SCA’s Planning and Reporting Unit shall provide the consultant with assistance in arranging meetings and evaluation events, as well as the organization of travel to and within the field and the provision of accommodation in the field in SCA’s guest houses.

Overall management of the evaluation will be the responsibility of SCA’s Planning, Reporting and Grants Management Unit in close collaboration with Monitoring and Evaluation Unit, while a panel consisting of the Country Director, Programme Director, Finance Director and a representative of SCA’s Stockholm Management Office will select the evaluation consultant and review and approve the evaluation report.

6. Deliveries and due dates

  • Inception Report ‐ 4 days from the day of signing the contract.
  • Workshop presentation ‐ date to be decided at the start of the assignment and included in the contract.
  • Draft evaluation report ‐ date to be decided at the start of the assignment and included in the contract.
  • Final Evaluation Report ‐ date to be decided at the start of the assignment and included in the contract.

Application procedure

  • Interested consultants are invited to apply with an offer which includes the following:
  • CV of the consultant, showing relevant experience and background for the assignment; an indicative work plan with proposed dates;
  • A description of the methodology to be applied;
  • Tentative work plan on how he/she plan to conduct the assignment
  • Financial offer including the consultant’s daily fee, travel costs to Afghanistan and Sweden, accommodation and food in Sweden and any other costs associated with the evaluation. Accommodation, food as well as travel within Afghanistan will be arranged and paid for by SCA, The full documentation, – excluding CVs – is not to exceed three pages.

The assignment is subject to a tender procedure according to SCA’s standard procurement regulations. SCA reserves the right not to accept any or all of the tenders submitted. In addition SCA reserves the right to take references on the proposed candidate.

Tenders shall remain valid for a period of 60 days.

The tender, including all required information, is to be submitted to SCA at the following e‐mail address: evaluations@sca.org.af

The final date and time for submission of offers is 16.00 Afghan time (12.30 CET), 31 January, 2016. For further information, contact: malokhat.shoinbodova@sca.org.af

All questions and queries regarding the ToR or tender procedures should be made in writing and will be answered in writing; questions and queries together with the response of SCA will be answered on the same websites where the ToR for this assignment were published.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
  • Organization: SCA - Swedish Committee for Afghanistan
  • Location: Kabul | Kabul
  • Grade: Mid/Senior
  • Occupational Groups:
    • Accounting (Audit, Controlling)
    • Accounting (Audit, Controlling)
    • Accounting (Audit, Controlling)
    • Accounting (Audit, Controlling)
    • Accounting (Audit, Controlling)
    • Monitoring and Evaluation
    • Monitoring and Evaluation
    • Monitoring and Evaluation
    • Monitoring and Evaluation
    • Medical Doctor
  • Closing Date: 2016-01-31

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