Logistics Specialist, P-3
Addis Ababa | Addis Ababa
CONTRACT TYPE: Temporary Appointment
DURATION OF CONTRACT: 9 Months
POST NUMBER: 96378
In the current drought emergency in Ethiopia, UNICEF is cluster lead for Nutrition, WASH and Education in the context of emergency response.
UNICEF response includes a substantial increase in supply and distribution of Nutrition, WASH, Education and health supplies to widespread locations and vast distances across the country. The majority of the commodity distribution relates to Nutrition supplies.
Purpose of the function
Under the direct Supervision of the Chief of Supply & Procurement Section, manages the complex logistics operations of the UNICEF Ethiopia Office in response to the slow onset drought emergency. Responsible for logistics operations including planning, coordination of incoming shipments, warehousing, and onwards transport. Advises on all matters within logistics. Collaborates closely with supply and programme colleagues in defining logistics interventions to meet programmatic needs.
Responsible to ensure data related to the supply chain management of emergency commodities is generated and analysed in a timely manner to enable quick decision making.
These activities require professional technical mastery, expertise and experience in support of emergency preparedness and response.
Major Duties and Responsibilities
· Develop supply/logistics strategies in support of the Emergency Response Plans, including Supply and Distribution Plans, Logistics Plans and implementation plans.
· Participate in the emergency management team strategy planning and review meetings to provide advice on supply and logistics considerations and requirements in the development and implementation of the Emergency response.
· Participate in programme response planning, and advice on logistics considerations. Ensure funds availability for warehousing, movement and distribution.
· Conduct advanced Pipeline planning to match logistical assets to needs and/or avail needed logistical assets.
· Ensure regular and timely transmission of pipeline, logistics monitoring information, stock levels and distribution status to programmes and Supply section at all levels.
· Ensures appropriate planning, implementation, monitoring and evaluation of logistics operations. Establish and maintain logistics plans and delivery plans in addition to supply availability plans. Coordinate with Field offices as might be required.
· Maintain partnership and collaborative relations with UNICEF, Government, UN OCHA, and bilateral counterparts in supply and logistics activities, including distribution, and monitoring supply inputs and inventory. Coordinate with logistics cluster and other partners to ensure UNICEF interest and supplies are given appropriate priority.
· Assist in identifying supply and logistics sourcing options and define possible market survey needs.
· Ensure appropriate processes and systems are in place for efficient logistics operations (e.g. customs clearance, transport requests, receipt and dispatch of goods).
· Maintain link with Copenhagen on transnational shipments, deliveries, claims and appropriateness of supplies.
· Undertake field visits to beneficiary sites and monitor inventory and supply inputs. Proposes corrective actions to improve logistical procedures.
· Supervise/manage the operations of the warehouse facilities where emergency items are stored, ensure that supplies are received, stored and dispatched in a timely and appropriate manner. Ensure accurate documentation and reporting.
· Supervise/manage In-country distribution logistics taking into account infrastructure capacity and conditions and weather. Establish routing and scheduling plans for distribution and coordinate transport planning with contracted transporters, field offices and logistics cluster.
· Issue delivery schedules to programme sections for confirmation.
· Raise logistics bottlenecks to supervisor for prioritisation.
· Any other duty as might be required by the supervisor.
Education: Advanced university degree from a recognised academic institution in one or more of the following areas is preferred: Supply Chain Management, Business Administration, Management, International Economics, Engineering, International Development, Contract/Commercial Law, or areas directly related to logistics operations or UNICEF programme areas. Credited courses or certifications from relevant professional bodies in supply chain management, procurement, contracting or logistics.
Work Experience: Minimum 5 years of progressively responsible professional work experience at the national and international levels in logistics management, preferably in developing country context. Number of years and required complexity of experience will depend on the complexity of the specific assignment. Work experience in active emergency response logistics.
Language Proficiency: Fluency in English (both verbal and writing skills).
Core values and Competencies: Commitment; Diversity and Inclusion; Integrity; Communication (level II); Drive for Result (level II); Working with People (level II); Leading and Supervising (level II); Deciding and Initiating Actions (level II); Planning and organizing (level II)
Skills and knowledge: Ability to work strategically to realise organisational goals, develop strategies, set clear visions. Ability to persuade and influence, negotiate to obtain agreement, promote ideas. Ability to network and establish good relations with staff, partners and government. Ability to solve problems with limited information. Proven ability to be a team player, share information and work in a multicultural environment. Ability to cope under stressful and difficult conditions. Excellent communication, negotiation, writing and training skills. Strong overall knowledge and understanding of UNICEF programmes, UNICEF strategic framework for partnerships and collaborative relationships, financial and legal aspects of supply chain issues, ethics and risk management of supply chain operations.
Only shortlisted candidates will be contacted. UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. **
Apply online: http://www.unicef.org/ethiopia/careers.html
Applications must include motivation letter, an updated CV, and a completed UN Personal History Form (P-11) available for download on the same page.
Please DO NOT ATTACH COPIES OF TRANSCRIPTS, ACADEMIC DEGREES OR RECOMMENDATION LETTERS WITH THE APPLICATION.
UNICEF and UN candidates must also include two recent Performance Evaluation Reports.
- Organization: UNICEF - United Nations Children’s Fund
- Location: Addis Ababa | Addis Ababa
- Grade: Mid/Senior
- Supply Chain
- Closing Date: 2015-12-14