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Management Support Unit Intern

Kigali

  • Organization: UNDP - United Nations Development Programme
  • Location: Kigali
  • Grade: Internship - Internship
  • Occupational Groups:
  • Closing Date: Closed

Background
 

CORPORATE BACKGROUND:

UNDP works in about 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results.

UNDP is working to strengthen new frameworks for development, disaster risk reduction and climate change. We support countries' efforts to achieve the new Sustainable Development Goals, which will guide global development priorities through 2030. The key 2030 Agenda principle of leaving no one behind and stamping out inequality is at the core of everything we do. 

UNDP focuses on helping countries build and share solutions in three main areas:

  • Sustainable development
  • Democratic governance and peacebuilding
  • Climate and disaster resilience

In all our activities, we encourage the protection of human rights and the empowerment of women, minorities and the poorest and most vulnerable.

 
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
 

INTERNSHIP OFFICE BACKGROUND: 

UNDP Rwanda has an organizational structure which aligns the Country Office capacities with the current country programme and UN Development Assistance Plan (UNDAP) priorities. UNDP Rwanda works in the context of the One UN pilot/Delivering as One which adds another layer of complexity and places additional expectations and burden on the country office.

The Management Support Unit (MSU) acts as quality assurance advisor to Senior Management on all aspects of CO programme. The unit provides advice to the DRR and supports the programme units on strategic planning, Monitoring and Evaluation, audit, implementation of the Internal Control Framework and Result Based Management policies, gender mainstreaming, donor reporting, and financial management of the UNDP Rwanda programming portfolio.

The unit works closely with the Operations team, acting as a bridge and enhancing information sharing between Programme and Operations Units and providing programmatic support to Operations functions.


Duties and Responsibilities

 

The intern will assist in the following duties and responsibilities:

 

No Duties and responsibilities % of time

In this section list the primary responsibilities and tasks of the position.  
(Include percentages for each duty.)

 

    1
  • Updating the RM table for MSU 
  • Assist in gathering all documents relating to the finalization of the CPD.
  • Assist in HACT Assessments process with IPS
  • Assist with approval from IPS from Combined Delivery Reports 
  • Update MSU physical filing systems 
55 % 2

 

  • Assist to schedule meetings, secure necessary appointments, and follow ups on behalf of MSU office.
  • Assist in identifying innovative, strategic concepts for the Country office
  • Attend meetings (PMT and MSU) and take minutes.
35 % 3

Other:

  • Support other/ad hoc activities as seen relevant and needed.
10 %
Competencies
 Interest and motivation in working in an international organization;
  •  Good analytical skills in gathering and consolidating data and research for practical implementation;
  • Outgoing and initiative-taking person with a goal-oriented mind-set.
  •  Communicates effectively when working in teams and independently.
  •  Good in organizing and structuring various tasks and responsibilities. 
  •  Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Responds positively to feedback and differing points of view;
  • Consistently approaches work with energy and a positive, constructive attitude.
Required Skills and Experience
 
Education:

Candidates must meet one of the following educational requirements:

  • have graduated no longer than 1 year ago from a master’s or bachelor’s degree or equivalent studies.
  • currently in the final year of a bachelor’s degree

Field of study: Project management, Business administration, Finance or social sciences   

IT skills:

  • Knowledge and a proficient user of Microsoft Office productivity tools.

Language skills:

  • English  and  local language.
  • Knowledge of other UN languages is an advantage.

 INTERNSHIP CONDITIONS

  • UNDP interns receive a stipend monthly in line with UNDP internship policy guidelines.
  • UNDP accepts no responsibility for costs arising from accidents and/or illness or death incurred during the internship.
  • Interns are responsible for obtaining necessary visas and arranging travel to and from the duty station where the internship will be performed.
  • Interns are not eligible to apply for, or be appointed to, any post in UNDP during the period of the internship.
  • Interns must provide proof of enrolment in health insurance plan.
  • Interns are not staff members and may not represent UNDP in any official capacity.
  • Interns are expected to work full time, but flexibility is allowed for education programmes.
  • Interns need to obtain financing for subsistence and make own arrangements for internship, travel, VISA, accommodation, etc.
Disclaimer

 

 
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

 
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

 
Applicant information about UNDP rosters

 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

 
Non-discrimination

 
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

 
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

 
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