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Procurement Analyst

Port Louis

  • Organization: UNDP - United Nations Development Programme
  • Location: Port Louis
  • Grade: Level not specified - Level not specified
  • Occupational Groups:
    • Procurement
  • Closing Date: Closed

Background

 
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life, as envisaged by 2030 Agenda for Sustainable Development. We are on the ground in more than 170 countriesand territories, workingwith governments and people on their own solutions to global and national development challenges. As they develop localcapacity, they draw on the people of UNDPand our wide range of partners that can bring about results.

 UNDP is striving to ensure its procurement functions and practices are an integral part of UNDP’s competitive advantage as a development partner of choice. This requires placing more attention on strategically integrating procurement at the project design stage, stimulating innovation in specifications and technologies, and adopting more sustainable production and consumption practices that align with UNDPs sustainable development goals. Sustainable procurement means making sure products, services, and purchases are as sustainable as possible with the lowest environmental impact and most positive social results. In implementing UNDP strategic procurement priorities, Country offices will strive to use flexible methods for high-value/low-risk and timely delivery that meet the needs of its clients and key 

UNDP Country Office in Mauritius and Seychelles partners with both countries in the area of inclusive development, environment protection, digitalization, E-health, climate change adaptation and disaster risk management. Capacity building for the public sector and gender mainstreaming will remain key areas of intervention. 

As a trusted, long-term partner with extensive operational experience, UNDP supports countries in the effective implementation of complex, multilateral and multi-sectoral health projects while simultaneously investing in capacity development so that national and local partners can assume these responsibilities over time.

A number of key results have been achieved and UNDP intends to build on lessons learnt over last years of the Country Programme to leverage partnerships and networks and bring to scale ongoing programmes and projects. A robust and responsive operations team including the procurement functions is critical to the realization of this strategy. 

Duties and Responsibilities

Summary of Key Functions
  • Elaboration and implementation of operational strategies
  • Elaboration of innovative procurement strategies
  • Efficient management of procurement processes
  • Elaboration, introduction and implementation of sourcing strategyand e-procurement tools
  • Facilitation of knowledge buildingand knowledge sharing

Provides analytical inputs to elaboration and implementation of operational strategies focusing on achievement of the following results:

  • Full compliance of procurement activities with UN/UNDP rules, regulations, policies,and strategies; implementation of the effective internal control, analysis of parameters in support of proper design and functioning of a client-oriented procurement management system;
  • MCO Procurement business processes mapping and elaboration/establishment of internal StandardOperating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit in coordination with the supervisor;
  • Analysis and proposals on cost-saving and reduction strategies in the Multi Country Office (MCO);
  • Analysis and proposals on the elaboration of contract strategy, sourcing strategy, quality management, supplier selection, and improvement of procurement processesin the MCO.

Ensure the elaboration of innovative procurement strategies to respond to new demands/opportunities - with the following key responsibilities:

  • Identifies areas for analysis and opportunities to support health infrastructure works procurement and complete reporting requirements;
  • Participates in meetings with suppliers/other procurement partners as delegated.

Manages and guides procurement processes for MCO, projects, focusing on achievement of the following results:

  • Manage, oversee and supervise the supply chain management activities and the team directly responsible for supply chain management of the Global Fund grants in Multi-Country Office;
  • Analysis of information for preparation of procurement plans for the office and projects and monitoring of their implementation;
  • Implementation of proper monitoring and control of procurement processes including preparation/organization of RFQ, ITB, or RFP, receipt of quotations, bids or proposals, their evaluation, and negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations;
  • Preparation and organization of submissions to the Contract, Asset and Procurement Committee (CAP) and Regional/Advisory Committee on Procurement (R/ACP);
  • Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Follow up on timely corrective actions on POs with budget check errors and other problems;
  • Elaboration of proposals and implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement.

Ensures introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

  • Development of LTAs in line with assessment of needs, technical inputs and operational strategy of the Unit;
  • Development and management of the rosters of suppliers, elaboration of supplier selection; and evaluation, quality and performance measurement mechanisms;
  • Management of e-procurement module.

Ensures facilitation of knowledge building and knowledge sharing in the MCO focusing on achievement of the following results:

  • Participation in the organization of training for the operations/ projects staff on Procurement;
  • Organization of trainings for Govt. staff on Procurement as required;
  • Synthesis of lessons learned and best practices in Procurement;
  • Contributions to knowledge networks and communities of practice.

Impact of Results

The key results have an impact on the overallUnit efficiency in procurement management and success in introduction and implementation of operational strategies; Strategic approach to procurement, accurate, thoroughly researched and documented information, timely and appropriate delivery of services,ensure client satisfaction and overall timely delivery of UNDP programmes and projects.
 

Institutional Arrangement

Under the overall guidanceof the Resident Representative and direct supervision of the International Operations Manager, the Procurement Analyst is responsible for management of the Multi-Country Office Procurement Unit, effective delivery of procurement services in order to obtain the best value for money. The Procurement Analyst manages the MCO procurement and provides solutions to a wide spectrum of complex issues related to procurement. The Procurement Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the Unit. The Procurement Analyst supervises and leads staff of the Procurement Unit.

The Procurement Analyst works in close collaboration with Operations, Programme and  project teams in the CO, UNDP HQs staff, Government officials and vendors to exchange information, resolve complex procurement-related issues inorder to successfully deliver procurement services.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration. 

Competencies
Core Competencies:

Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work

Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking

Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning

Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process

Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously

Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships

Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making 
 

People Management 

UNDP People Management Competencies can be found in the dedicated site

Technical and Cross-functional competencies

Ethics: UN policy knowledge -ethics: Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity

Procurement: Sourcing: Ability to find, evaluate and engage suppliers of goods and services

Procurement: Supplier/relationship management: Knowledge of supplier management concepts, principles and methods, and ability to apply this to strategic and /or   practical situations

Procurement: Contract Management: Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations

Procurement: Data Analysis: Ability to extract, analyze and visualize procurement data to form meaningful insights and aid effective business decision making

Business Direction and Strategy: System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system

Business Management: Risk Management: Ability to identify and organize action around mitigating and proactively managing risks
 

Required Skills and Experience

 
Education:
  • Advanced University degree(Master’s Degree or equivalent) in Business Administration, Social Sciences, Public Administration, Procurement, Finance, Economics, Development/ Post-Crisis Recovery Studies or related fields is required; OR
  • A first level university degree (Bachelor’s degree) in the above relevant field with an additional two (2) years of relevant experience will be given due consideration in lieu of the advanced university degree;
  • UNDP Procurement Certification Level 3 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.
Experience:
  • Minimum 2 years (with Master’s degree) or 4 years (with a Bachelor’s degree) of experience at the national or international level in Procurement management is required.

Required Skills:

  • Experience in public procurement, public tender evaluation and assets management is mandatory;
  • Advanced knowledge and experience in the usage of ERPs and/or other web-based management systems is required;
  • Excellent written and oral communication skills and/or experience.

Desired Skills:

  • Knowledge and experience in UNDP’s ERP (Quantum) will be a definite advantage;
  • Work experience with developing countries highly desirable;
  • Relevant Procurement experience/knowledge related to one or more of the UNDP Practice areas (such as Democratic Governance/Elections, Health- related projects, Crisis prevention and recovery, Energy and Environment) will be an added advantage;
  • Experience developing standard operating procedures (SOPs) for procurement and asset management is desired;
  • Demonstrated experience of UN/UNDP/international organization’s procurement policies and procedures is highly desirable;
  • Experience with Audit requirement is highly desirable;
  • Demonstrated vast experience working with an international organization in procurement and supply chain management is required;
  • Experience in handling procurement in a SIDS Context is an asset;
  • Proven Ability/experience to effectively coordinate a large, multi-stakeholder project.

Required Languages:

  • Fluent in both oral and written English required;
  • French is desired but not mandatory

Professional certificates:

  • Specialized certification in Public Procurement is required;
  • UNDP Procurement Certification Level 3 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.
Disclaimer
 
Applicant information about UNDP rosters

 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

 
Non-discrimination

 
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

 
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

 
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