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Supply Chain Volunteer

Yumbe

  • Organization: IRC - International Rescue Committee
  • Location: Yumbe
  • Grade: Volunteer - Volunteer
  • Occupational Groups:
    • Logistics
    • Supply Chain
    • Volunteerism
  • Closing Date: Closed

Requisition ID: req49660

Job Title: Supply Chain Volunteer

Sector: Operations

Employment Category: Volunteer

Employment Type: Full-Time

Open to Expatriates: No

Location: Yumbe, Uganda

Work Arrangement: In-person

Job Description

Program Background:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 and countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home. The IRC has been working in Uganda since 1998 supporting nationals and refugees’ various institutions in the country notably the government, community-based organizations, the civil society and the private sector. The current program portfolio in Uganda includes health, peace building, gender-based violence, economic recovery and agribusiness, and children & youth. https://www.rescue.org/country/uganda. IRC has a country office in Kampala, a regional office in Kitgum (and Lamwo), and Moroto. Given the conflict outbreak in South Sudan, IRC re-opened the Yumbe Field site office to support refugees being settled in Bidibidi, Imvepi and Omugo refugee settlement in Yumbe and Yumbe Districts respectively.

Job Overview

Reporting to Supply Chain Assistant, the Supply Chain volunteer is responsible for the efficient coordination and management of all warehousing, assets and inventory management functions for IRC’s office in West Nile. The position will also be responsible for the standardization of policies and good warehousing practices in Yumbe Field Office.

Duties and Responsibilities.

 Warehousing and Inventory

  • Monitor security of IRC’s storage and supplies.
  • Receive completed store’s request forms and prepare the goods for issuance.   
  • Ensure goods, equipments are signed for receiving on the request form (office expendables) or waybill (all other items).
  •     Carryout stock taking at the facility level with the support of the facility incharges.
  • Prepare a monthly report for the expendables store outlining all stock movements and remaining balances.
  • On a monthly basis, work with the Supply Chain Assistant to reconcile the Warehouse register in the Asset tracking sheet and equipment issuance forms.
  •     Update the stock record cards regularly.
  • Conduct routine inventory inspection and submit report to the Supply Chain Assistant in a timely manner.

Asset Management:

  •     Advise the Supply Chain Assistant of asset-specific issues or improvements.
  • Update as per IRC requirements, the Asset register, Asset inventory list and expendable store inventory list and produce monthly reports.
  •     Monitor security of IRC’s assets and supplies.
  •     Receive completed store’s request forms and prepare the assets for issuance.   
  • Ensure assets are signed for received on the Equipment issue and receipt form.
  •     On a monthly basis, work with the Supply Chain Assistant to reconcile the asset register and Asset tracking sheet and equipment issuance forms.
  • Update the asset register regularly.
  • Conduct routine asset inspection and submit report to the Supply Chain Assistant in a timely manner
  •      Keep an accurate and up-to-date record of asset inward and outward movement in the Asset register.

Operations

  • Support in filling of documentations.
  • Support in processing of perdiem for support staff
  •     Work on any request assigned by the Supply Chain Assistant

Safeguarding :

  • ·Promote safeguarding while dealing with IRC staff and clients!

Expected Deliverables:.

  • Ensure goods, equipments are signed for receiving on the request form (office expendables) or waybill (all other items).
  • Carryout stock taking at the facility level with the support of the facility in  charges
  • Advise the Supply Chain Assistant of asset-specific issues or improvements.
  •       Update as per IRC requirements, the Asset register, Asset inventory list and expendable store inventory list and produce monthly reports.
  • Support in filling of documentations.
  •      Support in processing of periderm for support staff

      The IRC and IRC staff must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.


We are committed to narrowing the gender gap in leadership positions. We offer generous benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances. We welcome and strongly encourage qualified female professionals to apply.

All staff, regardless of role, are required to create a culture of client responsiveness by requesting and using client feedback data to make decisions. In addition, all staff are expected to demonstrate inclusiveness when making programmatic decisions and working with clients, partners, and colleagues from diverse backgrounds.

      IRC is an Equal Opportunity Employer and we value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, age, marital status, veteran status, disability status or any other characteristic protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request reasonable accommodation.

     Deadline for receiving applications is March 15,2024

Qualifications

Personal Characteristics:

  • Strong sense of personal integrity.
  • Attention to detail.
  • Strong supervisory skills.
  • Ability to multi-task.
  • Team spirit and problem-solving abilities.

Job Requirements:

  • Diploma in Procurement and Logistics Management or Equivalent to any social science course
  • Knowledge of generic warehouse management systems and forms.
  • Physically mobile, able to lift 30kg without strain.
  • Competent in spoken and written English
  • Good mathematical skills.
  • Competent use of pc especially spreadsheets (format / sort / filter).

·Strong collaborator and influencer with effective interpersonal and analytical skills who can work seamlessly across cultures and organizational units.

·Able to work effectively in a highly matrixed structure.

·Strong financial management and budgeting skills.

·Excellent training and coaching ability.

·Ability to work in remote field offices.

·Strong sense of personal integrity.

     Attention to detail.

     Ability to multi-task.

Team spirit and problem-solving abilities.

Flexibility and adaptability

     Desire to learn.

This vacancy is now closed.
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