Supply and Logistics Manager, P 5, Juba ,South sudan

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.

Purpose of the Position

Under the direct guidance of the Chief of Operations the incumbent manages the supply and logistics operations of a complex nature with significant impact on programme delivery, services, supply and logistic, processes and systems, requiring advanced professional technical mastery and expertise in support of operations and programme objectives. Accountable for effective planning, contracting, procurement of both supplies and services, distribution, inventory management of UNICEF's supplies, in support of the Country Programmes. 

Key Expected Results

KEY ACCOUNTABILITIES and DUTIES & TASKS 

Within the delegated authority and under the given organizational set-up, the incumbent may be assigned the primarily, shared, or contributory accountabilities for all or part of the following areas of major duties and key end-results.

1. Provide rapid and relevant responses to evolving supply needs and situations facing children and families, including emergency situations, with a priority on achieving value for money.

• Responsible for logistics/supply planning through coordination with Operations/Programme Sections.
• Provides technical advice on specifications, supply and logistics arrangements facilitating cost-effective efficient procurement, customs clearance, inventory management and distribution of supplies and equipment, in support of the country programme implementation.
• Participate in the Country Programme strategy planning preview and reviews to advise on supply/logistics requirements for the of Plan of Operations and Annual Work Plans.
• Develops Supply/Logistics component of the Country Programme, including systems for storage and distribution of supplies to all project sites.
• Ensure systems are in place for end user monitoring of supplies

1. Ensure sound, accurate supply/logistics management systems, procedures and documentation as well as regular, accurate reporting to maintain the highest level of integrity, standards and accountability.

• Establish and maintain contacts with the Supply Division in Copenhagen on supply procurement and shipping policies.
• Interprets and advises the management of the country office on policies and procedures impacting on offshore and local procurement and delivery.
• Maintains links with Copenhagen on transnational shipments, deliveries, claims and appropriateness of supplies.
• Oversee the overall preparation of appropriate documentation: cash and supply requisitions, purchase orders, long term arrangements, CRC submissions etc.
• Act as secretary and adviser to the CRC.
• Establish and maintain a system of contact with customs and port/airport immigration authorities at national ports of entry on the clearance of UNICEF supplies, in keeping with established protocol.
• Ensure preparation of the supply status reports required for donor reports, budget reviews, programme analysis, annual reports, appeals, etc.
• Regularly create and communicate accurate inventory tracking, inventory aging and incoming supplies information.

1. Ensure that effective support is provided to develop Government capacity in supply chain management.

• Assess gaps in national supply chain systems and position UNICEF's assistance
• Provides technical and advisory support to government and partners on supply chain management issues.
• Plan, design and conduct training for Government partners in supply management, customs clearance, distribution and inventory management. .
• Provide effective training and coaching to the staff/consultants in supply chain as required.
• Plan gradual hand over of logistics to the Government

1. Supervise and manage effective procurement, local and/or offshore, with a goal to attain lowest cost without sacrificing quality.

• Ensure procurement is done in accordance to UNICEF financial rules and regulations and supply policies, and efficient work processes are in place
• Supervise the Supply and Logistics Section staff, and ensure implementation of the section's work plan.
• Conduct local procurement of both supplies and services through issuance of tenders, bid adjudication and contract management.
• Conduct market research, identify and recommend potential local suppliers.
• Gather and maintain data on and evaluate local supply sources' overall performance, (competitive pricing, cost-effectiveness, product quality and timely delivery,).
• Monitor progress of offshore and/or regional procurement through regular contacts with the Action Office(s).
• Communicates and reports quality issues with respect to supplies and/or service agreements.

1. Collaboration and Partnership

• Coordinate with the Programme Section on supply planning, providing technical advice on procurement specifications and supply administration as well as providing advice on supply requirements in the development of the supply component of the Country Programme.
• Provide advice to the Country Office and Government on offshore and/or local procurement policies and procedures, delivery and utilization of UNICEF supplies and equipment; coordinate with Supply Division on supply policy and/or activities.
• Team with the Programme Section and other members of the Operations Section to facilitate procurement as well as efficient customs clearance, storage and distribution of supplies and equipment.
• Develop and maintain partnership and collaborative relations with UNICEF, Government, UN, and bilateral counterparts in supply and logistics activities including distribution, monitoring supply inputs, and inventory. Drive forward ''UN procuring as one''
• Coordinate Procurement Services
• Inform Programs of slow moving inventory, upcoming field distributions or deliveries, incoming materials and quality issues to ensure maximum use of available transportation, warehousing space, manpower and other resources.

Qualifications of Successful Candidate

Education

Advanced university degree in Business Administration, Management, International Economics, Engineering, International Development, Contract/commercial Law or specialization in directly related areas including credited courses in supply, logistics, purchasing or contracting. Equivalent educational qualification in relevant areas (transport or logistics operations/management, supply management, etc.) 

*First university degree with additional two-years of relevant work experience is acceptable in lieu of an advanced university degree.

Work Experience

• Ten years of relevant professional work experience.
• Both national and international work experience in supply, logistics, purchasing, contracting, administration and/or other related fields.
• Work experience in emergency duty station.

Language

Fluency in English is required. Knowledge of the local language is an asset.

Competencies of Successful Candidate

Core Values

• Commitment
• Diversity and Inclusion
• Integrity

Core Competencies

• Communication [ II ]
• Drive for Result  [ II ]
• Working With People [ II ]

Functional Competencies

• Applying Technical Expertise [ II ]
• Adapting and Responding to Change [ II ]
• Deciding and Initiating Actions [ II ]
• Following Instructions and Procedures [ II ]
• Leading and Supervising [ II ]
• Planning and Organizing [ II ]

Technical Knowledge 

a) Specific Technical Knowledge Required  [ II ]

• Knowledge of Supply Chain Management preferably in a developing country context
• Mastery of technical knowledge (product knowledge, market research/analysis) required for Supply Management/Purchasing/Contracting (e.g., vaccine, equipment, medical supplies, contracts, customs function, taxation, insurance, etc.)
• Knowledge of relevant Information Technology software

 b) Common Technical Knowledge Required  [ II ]

• Knowledge of managing inventory, transport, and diverse logistics operations (e.g., programme supply & logistics) in the international environment
• Knowledge of supply/contracting/logistics policies, goals, strategies,  and approaches
• Knowledge of public procurement principles and processes
• Knowledge of procurement process from procurement planning, to execution to contract management and administration, including procurement methods and tools of good procurement practice
• Knowledge of establishing strategic, long term and sustainable procurement arrangements
• Knowledge of general principles and processes involved in risk management in procurement, including risk analysis and evaluation techniques
• Knowledge of financial and legal implications in procurement process-
• Knowledge of category management

 c)Technical Knowledge to be Acquired/Enhanced [ II ]

• UNICEF Supply Function goals, visions, positions, policies and strategies. (E.g., SUPDIRs, PROs, Executive Directives, )
• Rules and regulations of supply and programme manuals and instructions. (E.g., Supply Field Manual, Programme, Policy and Procedures Manual)
• Financial circulars and rules, regulations and manual.
• Administrative and Human Resources Rules and Manuals.
• Information and Communication Technology administration
• UNICEF emergency programme and operations policies, strategies, procedures and approaches.
• Rights-based and Results-based management and programming approach in UNICEF.
• Mid-Term Strategic Plan (MTSP); Country Programme Management Plan (CPMP)
• International Code of Conduct
• UN and UNICEF policies and approaches on supply issues involved in harmonization of operations in the common system..
• UN and UNICEF security operations and guidelines.
• Government regulations and laws in the locality (e.g., customs clearance, VAT and other taxation systems).

Remarks

* The successful candidate for this emergency recruitment MUST be available to commence work within 31 days of receiving an offer.

* Please note that is a non-family duty station.

Employment is conditional upon receipt of medical clearance, any clearance required, the grant of a visa, and completion of any other pre-employment criteria that UNICEF may establish. Candidates may not be further considered or offers of employment may be withdrawn if these conditions are unlikely to be met before the date for commencement of service