VN 2016/268 (P) - Human Resources Officer (Business Processes and Reporting) (P3) - Manila, Philippines

Position Title Human Resources Officer (Business Processes and Reporting)

Duty Station :Manila, Philippines Classification Professional Staff, Grade P3

Type of Appointment : Fixed term, one year with possibility of extension Estimated Start Date :As soon as possible

Closing Date : 02 February 2017

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Congo, Cabo

Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia,

Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya,

Montenegro, Marshall Islands, Mongolia, Mauritania, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Trinidad and Tobago, United Republic of Tanzania, Holy See, Saint Vincent and the Grenadines, Venezuela

(Bolivarian Republic of), Vanuatu, Samoa

Context:

Under the direct supervision of the Chief, Human Resources Operations and Administrative Services, in close coordination and consultation with relevant units within the Human Resources Management Division (HRM) at Headquarters (HQs), Manila Human Resources Operations (MHRO), Human Resources Advisory Services - Panama Administrative Centre (HRAS) as well as Information and Communications Technology (ICT) services, the successful candidate will be responsible and accountable for ensuring an integrated, approach to global HR automation, reporting, business processes and compliance in line with IOM policy issuances, rules and regulations.

S/he will take the lead role in establishing standards for quality control and quality assurance of HR transactions, automated validations, operations and data.

S/he will lead the development and automation of standard Global HR reports and review MHRO business processes and workflows with an aim to optimize efficiency and effectiveness of global HR operations and service delivery.

Core Functions / Responsibilities:

Page 1 / 41. Develop and implement strategic work plans to strengthen, enhance and adopt internal controls for central HR operations.

2. Develop and implement systems for continuous compliance monitoring and improvement, including quality control and quality assurance of central HR operations. Liaise and follow up with relevant organizational units, in coordination with HRM and HRAS. 3. Analyze and monitor HR data and services to ensure that quality and standards are met in accordance with set policies, procedures, standards and requirements, and advise on corrective action to be taken.

4. Conduct in-depth reviews of HR services for evaluating effectiveness, cost-effectiveness and optimum utilization of services. Identify gaps and duplications in HR processes. 5. Lead the development and periodic update of SOPs, guidelines, and process flows of HR activities

6. Identify gaps in the use of PRISM HR, its integration with PRISM FI, and other relevant applications. Work with relevant units in coordinating/formulating business requirements and in the implementation of necessary enhancements and system changes in close collaboration with PRISM technical teams in ICT. Participate in user acceptance testing activities for PRISM releases and other system changes. Provide substantial contributions at the periodic PRISM enhancements meetings.

7. Work with the relevant units to set up global reporting standards, including the coordination and development of reporting functionalities in HR systems, strategic use of data - dashboards on diversity, absenteeism, etc.

8. Develop and participate in the development/delivery of knowledge management tools and training of HR staff to preserve/enhance institutional knowledge and know-how. Assess effectiveness of trainings and update as required.

9. Perform such other related duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Human Resources, Business Administration, Management, Information System or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience. Experience

• Progressively responsible experience in HR;

• Experience in HR or HR compliance;

• Sound knowledge of HR management, principles and concepts of organization performance management and best practices;

• Experience working in an international and/or multicultural environment; • Experience/ knowledge of the IOM and/or the UN System;

• Experience in designing and delivering training solutions;

• Demonstrated ability to train and motivate staff in a multicultural team environment; • High level of computer literacy with experience in HR IT systems and applications; • Working knowledge of SAP required.

Page 2 / 4Languages

Fluency in English is required. Working knowledge of Spanish and/or French an asset. Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms; • Client Orientation – works effectively well with client and stakeholders; • Continuous Learning – promotes continuous learning for self and others; • Communication – listens and communicates clearly, adapting delivery to the audience; • Creativity and Initiative – actively seeks new ways of improving programmes or services; • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions; • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 02 February 2017 at the latest, referring to this advertisement. For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 20.01.2017 to 02.02.2017

Page 3 / 4Requisition: VN 2016/268 (P) - HR Officer(BusinessProcesses&Reporting)(P3)-Manila,Philippines (54928007) Released

Posting: Posting NC54928013 (54928013) Released

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