Operations Assistant, GS 5, Multiple Duty Stations (Mbeya and Kibondo) Tanzania - For Nationals Only

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

Purpose of the Position

Under the general supervision of the Chief of Sub-office, to provide range of Operational and Administrative support activities in the Sub Office of Mbeya / Kibondo.  

WORKING CONDITIONS

• The post is Normal office-based. With occasional internal travel.

Key Duties and Responsibilities 

• Analyze and maintains an overview of the work of the field office to ensure that timely operational support is provided in general and specialized areas.

• Support management of office premises, establish routine vehicle maintenance and supervisions of office drivers
• Maintenance of Field office Petty Cash account (record petty cash expenditures and replenishment), maintain office inventory, ensure timely requests for office supplies, collect profoma invoices from office vendors & other service providers, liaise with TCO to facilitate timely payments, support financial forecast for the sub-office

• Assists in preparations of correspondence, special reports, evaluations and justifications, as required, on general administrative or specialized tasks that may be of a confidential nature within assigned area of responsibility.

• Assist officers in aspects of accounts maintenance and budget control by providing reports on financial status, procedures, exchange rates, costs and expenditures, and potential funding problems
• Arranges for and/or attends meetings on a day-to-day administrative matters, participates in discussions of new or revised procedures and practices, interprets and assess the impact of changes, and makes recommendations for follow-up action.
• Participate in the One UN common services meetings and serve as focal point in the field office for the HACT quality assurance activities.

Impact of duties

• Work involves the full range of operational support activities. Duties involve in-depth treatment of activities in the functional area. The incumbent's work has a bearing on the entire Sub Office and work output and in providing Country Office operational oversight and technical support and operational activities
• To ensure that the office has and shares accurate, complete information, on-time follow up actions and updating of information, data and records so as to prevent any serious and adverse effect on operational oversight, technical support and performance of operational activities in country office.
• Under guidance of Chief Field Office, the incumbent shall establish standards, timeline and processes and procedures on attending different priorities and focus. To ensure that routine tasks are performed independently and reviewed upon completion for accuracy and adherence to instructions, standards and set deadlines.

Qualifications of Successful Candidate

• Completion of Secondary education; thorough knowledge of modern office operational procedures and standards; training in business and management field at certificate level.
• Six years of progressively experience in operational and/or management support.
• Excellent knowledge of the working language; good knowledge of a second language is an advantage.

Competencies of Successful Candidate

i) Core Values

• Commitment
• Diversity and Inclusion
• Integrity

ii) Core Competencies

• Communication [ I ]
• Working with People[ II ]
• Drive for Result [ I ]

iii) Functional Competencies

• Following instructions and procedures [ I ]
• Analyzing [ I ]
• Learning and researching [ I }
  
• Planning and Organizing [ I ]

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.