Administrative & PFP Assistant, (GS-5), Buenos Aires, Argentina

Under the direct supervision of Resource Mobilization Manager, undertakes administrative management support services in the PFP area of the country, the incumbent assists in ensuring efficient and cost effective administrative support services, providing guidance to PFP technical staff as well and supporting staff in section administrative assignments. Ensures the section’s administrative operations and services are in compliance with the organization's administrative policy, procedures, rules and regulations.

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

Purpose of the Position

Under the direct supervision of Resource Mobilization Manager undertakes administrative management support services in the PFP area of a country, the incumbent assists in ensuring efficient and cost effective administrative support services, providing guidance to PFP technical staff as well and supporting staff in section administrative assignments. Ensures the section's administrative operations and services are in compliance with the organization's administrative policy, procedures, rules and regulations.

Key Accountabilities and Duties & Tasks

• Administrative policies and procedures timely implemented to support PFP operations.
  
  Supports Resource Mobilization Manager and PFP areas on administrative issues.
  
  Keeps supervisor and PFP specialists abreast of potential problems, prepares reports on administrative and technical matters when required.
  
  Implements administrative rules, regulations, policies and procedures Validates interpretation of rules with the Operations Section.
  
  Contributes with the improvement of PFP income and expenditures controls systems, taking into account the local prevailing conditions.

           Provides practical inputs on implementation of administrative guidelines, in close  coordination with the Operations section.

• Budget timely preparation. 
  
  Assists Resource Mobilization Manager in preparing PFP administrative budget. Administrates approved PFP administrative budget in an efficient manner.
  
  
• Administrative services are timely and effectively provided.

          Supports Resource Mobilization Manager and PFP areas in the preparation of required information and the implementation of administrative processes.

• Contracts' preparation satisfy UNICEF requirements.

          Ensures that all the administrative process are rightly and timely performed for contracts' approve (collects, prepares and shares documentation, keeps record).

          Reviews contractual terms and conditions of PFP contracts to check adherence to UNICEF rules by suppliers.

          Proposes contract alternatives according with the identified needs.

          Coordinates and certifies payments against contractual obligations.

• PFP income transactions are timely and properly registered and managed

          Ensures that all income transactions are properly registered in administrative and financial systems and bank accounts in accordance with the established procedures.

          Support the monitoring of the income allocation processes.

          Support the preparation of the CO Income Allocation Chart.

          Ensures that PFP income reconciliations are timely and accurately performed.

• Performs any other duties and responsibilities assigned as required.

          Prepares regular and ad-hoc reports.

          Works in coordination with Regional and HQ PFP Administrative sections.

 

Qualifications of Successful Candidate

Competencies of Successful Candidate

Core Values

• Commitment
• Diversity and Inclusion
• Integrity

Core competencies

• Communication
• Working with People
• Drive for Results

Functional Competencies

• Analysing (L1)
• Learning and Researching (L1)
• Planning and Organizing (L1)
• Following Instructions and Procedures(L1)

 

Technical Knowledge  

Experience: 5 years of relevant national work experience in administration, finance, accounting, ICT, supply or any other relevant function.

Language Requirements:  Fluency in Spanish and English.

Education: Completion of Secondary School. Technical and/or University level courses in administration, finance, or any other related field of discipline relevant to the job is an asset.

 

 

 To view our competency framework, please click here. 

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.