Finance Assistant

Hodeidah

Organization: DRC - Danish Refugee Council
Location: Hodeidah
Grade: Administrative support - SC-2/SB-1, Service Contract
Occupational Groups:
- Administrative support
- Banking and Finance
Closing Date: Closed

Title: Finance Assistant

Location: Hodeida – travel to other governorates as needed

Level: As per DRC Yemen national staff salary grid

Reports to (Supervisor): Finance Officer – Hodeida

Supervisees: N/A

Start of Contract & Duration: Starting ASAP, Until 31 December 2017 with 3 months probationary period, with possible extension depending on both funding availability and performance

Organization Background:

DRC has been providing relief and development services in Yemen since 2008. Using right-based approaches, DRC has mainly focused on refugees and migrants displaced by conflict and natural disasters. Programs include protection, livelihoods, shelter and mine risks education, amongst others. DRC has offices in Sana’a, Aden and Hodeida and seven sub-offices along the southern coast of Yemen and in Hajjah. Programming has recently expanded throughout the country in 2014.

Job Purpose:

The Finance Assistant is responsible for preparing financial spreadsheets and supports Finance Officer in recording and retrieving financial details of the organization, including maintaining financial records, processing payments and cash handling to enable finance department to provide smooth, timely and efficient finance service to the DRC Hodeida staff.

Key Responsibilities:

Ensure payments are allocated to the correct project codes (project number and budget line) and that shared costs are allocated appropriately across projects.
Check and confirm that all procurement related necessary payment supporting documents, as per DRC procurement policies and procedures for all goods and services are complete.
Responsible for Safe cash and preparing and getting verified the daily cash counts.
Handling Petty Cash and payments to suppliers, any types of payment (cash, check, bank transfer).
Maintain, and follow up on the cash advances with the staff.
Maintain a well-organized and efficient filing system/record keeping in line with DRC standard procedures.
Ensure all payment documents are scanned and sent to CO on timely manner as agreed.
Assist Finance Officer in maintaining and reconciling Cash and Bank balances, advances and settlements.
Perform any other tasks as requested by supervisor/Area Manager.

Ocational Duties:

Assist Finance Officer in booking transactions on daily basis into the Cash Book in accordance with the guidelines

Support Finance Officer in compiling weekly cash forecast/requirements of all departments

Qualifications, Skills and Experiences:

University degree in Business Administration

Minimum two years of professional experience in this field

Good command of English language (written and spoken)

Good computer skills (Ms. Office at minimum)

Excellent organizational skills

Excellent communication and interpersonal skills

Willingness and ability to work under pressure

Willingness and ability to travel

TERMS AND CONDITIONS:

DRC has a Humanitarian Accountability Framework, outlining its global accountability committments. All staff are required to contribute to the achievement of this framework into the work of DRC (http://www.drc.dk/HAF.4265.0.html).

The proposed employment conditions are based on DRC policy and Yemeni labor law. The selected candidate shall perform his/her duties in compliance with the DRC Code of Conduct and procedures at all times.

This vacancy is now closed.
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